Facilities Coordinator (Administrative)

Saint Louis, MI - USA

Monthly Salary: Not Disclosed

Posted on: 10 days ago

Vacancies: 1 Vacancy

Job Summary

Job Title: Facilities Coordinator (Administrative)

Reports To: Facilities Manager

Positions Supervised: N/A

FLSA Status: Non-Exempt

Job Summary

The Facilities Coordinator (Administrative) supports daily facilities operations across the organization by coordinating purchasing and financial processing managing building access and security administration supporting mail and package logistics and providing operational coordination for the Facilities team. This role serves as a central point of contact for facilities related requests and helps ensure smooth day to day operations for team members and locations.

Job Responsibilities

The intent of this job description is to provide a representation of the types of duties and level of responsibilities required of this position and is not intended to be an exhaustive list of all responsibilities duties and skills. Team members may be directed to perform job-related tasks others than those specifically stated in this description.

Coordinates departmental purchasing and financial processing including invoices p cards supply ordering approvals and monthly expense tracking

Administers building and parking access by creating modifying and removing badge and vehicle gate access issuing temporary badges and maintaining access schedules

Performs periodic access reviews and supports security related record accuracy

Serves as backup for mailroom operations including package handling mail distribution and scheduled post office runs

Responds to facilities related requests through in person email and digital communication channels and provides routine reporting and tracking as needed

Monitors vendor services such as document storage and records destruction to support departmental requirements

Assists Facilities team members departments and branches with operational and logistical support to maintain daily operations

Supports special projects errands and operational coordination as needed

Required Qualifications

An equivalent combination of education training and experience will be considered.

High school diploma or equivalent

Preferred Qualifications

1 year administrative facilities operations or coordination experience

Knowledge Skills and Abilities (KSAs)

A representation of the knowledge skills and abilities necessary to perform this job competently.

Strong written and verbal communication across a variety of audiences

Ability to coordinate requests across multiple departments locations and vendors

Skilled in organization and prioritization of multiple tasks in a work environment with interruptions

Ability to manage time sensitive processes and recurring deadlines

Strong attention to detail and accuracy in work

Understanding of building access practices and the importance of accurate permissions and records

Knowledge of administrative processes such as purchasing invoicing and supply coordination

Proficiency with Microsoft Office software and ability to learn access control and facilities management systems

Ability to follow established procedures while adapting to changing needs

Work Environment

Environmental or atmospheric conditions commonly associated with the performance of this jobs functions.

Onsite work environment; requires regular use of online tools systems and collaboration platforms

General office setting when working onsite

Occasional travel to branch locations vendor sites or other business-related locations

Physical Abilities

The physical demands described below are representative of those that must be met by an employee to successfully perform this jobs essential functions. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Ability to stand and move throughout the facility up to 5 hours daily

Ability to lift up to 50 lbs

Together Credit Union is an Equal Opportunity employer. The Credit Union complies with appropriate federal state and local laws and provides equal employment opportunities without regard to race color religion gender age sexual orientation gender identity or expression national origin military or veteran status disability (including pregnancy) genetic information or any other protected status to all qualified applicants and employees. Together Credit Union is committed to a policy of non-discrimination and dedicated to providing a positive discrimination-free work environment.

Required Experience:

Job Title: Facilities Coordinator (Administrative)Reports To: Facilities ManagerPositions Supervised: N/AFLSA Status: Non-ExemptJob SummaryThe Facilities Coordinator (Administrative) supports daily facilities operations across the organization by coordinating purchasing and financial processing mana...