Administrative Support Assistant III

Job Title: Administrative Support Assistant III

Grade: 14

Salary: $52753-$63167

The Research Foundation for Mental Hygiene is seeking a qualified candidate to fill a Full-time Administrative Support Assistant III position. The Position will serve as an Assistant to the Director of the Psychiatric Institute Residents clinic an outpatient training clinic for the psychiatry residents at Columbia University Irving Medical Center. This is a full-time position to assist the Director (in her many duties relating to her position as director and associate Clinical Professor in Columbias department of Psychiatry) In the safe and efficient functioning of a clinic that provides psychiatric treatment to a wide range pf adults with a variety of clinical diagnosis and treatment needs. There are 4 attendeings.24 residents 2 geriatric fellows and 2 psychology externs in the clinic and about 3-400 patients a year. Looking for someone with a strong interpersonal organization and time management skills.

Duties and Responsibilities

In addition to special projects as assigned by the director the selected candidate will serve as an important administrative assistant to the clinic Director who oversees 3 attending psychiatrists and 28 trainees

Duties and Responsibilities include:

• Perform administrative/clerical tasks (examples include preparing materials for classes interacting with technology departments maintaining directors schedule and duties related to large amounts of sensitive clinical information)
• Coordinate and prepare for all new patient evaluations conducted by residents(notify patients of appointment dates and time and directions help manage the electronic medical record input for intakes)
• Assist the clinic Director with overseeing the recruitment and screening of patients accepted for treatment in the clinic assisting with preparing for and coordinating courses that Director teaches to residents
• Assisting with ensuring a safe handoff of patients between incoming and outgoing residents each June Assisting with orienting a new class of residents to the Clinic each July

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Minimum Qualifications:

• A bachelors degree
• Administrative skills including (1) year work experience: typing using spreadsheets managing a
• (1) year of academic or work experience in a mental health field psychiatry or
• (1) year work experience using Microsoft Word Outlook Excel

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Preferred Qualifications:

• Minimum (1) year of administrative work experience
• Minimum (1) year work experience with interacting with an electronic medical record
• Minimum (1) year work experience in health care and/or mental health care setting

Work Location: 1051 Riverside Drive New York NY 10032

To Apply: Submit an application through our website at Please note only applications submitted through our website will be considered.

The Mission of the Research Foundation for Mental Hygiene Inc. (RFMH) is to promote the mental health of all New Yorkers with a focus on providing hope and supporting recovery for adults with serious mental illness and children with serious emotional disturbances. Applicants with lived mental health experience are encouraged to apply. RFMH is deeply committed to supporting underserved individuals organizations and communities. To this end RFMH is focused on implementing activities and initiatives to reduce disparities in access quality and treatment outcomes for underserved populations. A critical component of these efforts is ensuring that RFMH is a diverse and inclusive workplace where all employees unique attributes and skills are valued and utilized to support the mission of the Agency. RFMH is an equal opportunity/affirmative action employer.

The Research Foundation is a private not-for-profit corporation and is not an agency or instrumentality of the State of New York. Employees of the Research Foundation are not state employees do not participate in any state retirement system and do not receive state fringe benefits. Excellent Benefits Package. Affirmative Action/Equal Opportunity Employer - Disabled/Veteran 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a) compliant.

Required Experience:

Junior IC