Rail Operations Coordinator (TPS3)

About WSDOT

The Washington State Department of Transportation (WSDOT) is a multimodal agency with a global reputation for excellence. Our dedicated workforce plans designs builds and operates an integrated transportation system that safely and efficiently moves people and goods throughout the addition to maintaining over 20000 lane miles of state highway and 4100 bridges WSDOT manages the worlds longest floating bridge leads an award-winning Active Transportation Plan holds the record for the worlds widest tunneling project and operates the largest ferry system in the nation!

The Opportunity

WSDOT is seeking a Transportation Planning Specialist 3 to serve as the Rail Operations Coordinator for the Rail Freight and Ports (RFP) Division. The RFP manages the states intercity passenger rail program Amtrak Cascades which plays a key role in advancing the agencys mission to provide a safe sustainable and integrated multimodal transportation system. This position is instrumental in leading and coordinating project teams across multiple partners including internal business communications contracts and planning teams as well as Sound Transit Amtrak and the Oregon Department of Transportation. The work performed includes project management contract development and oversight data and financial analysis grant facilitation and enhancement of passenger rail services and amenities. A successful candidate will bring strong skills in project management stakeholder coordination financial and data analysis contract administration and the ability to manage complex high-visibility transportation initiatives.

What to Expect

Among the varied range of responsibilities held within this role theRail Operations Coordinator will:

• Manage complex passenger rail projects with limited supervision.
• Develop project scope schedules and budgets and coordinate project teams.
• Organize facilitate and document project team meetings including coordinating with internal and external partners.
• Track monitor and report project deliverables schedules and budgets.
• Review and approve project invoices in accordance with contract terms and conditions.
• Initiate and facilitate ongoing communication with project team members to ensure alignment.
• Develop and execute agreements contracts and task orders in coordination with external and internal partners.
• Negotiate agreement terms and conditions writing statements of work and developing schedules and budgets.

Qualifications

To be considered for this opportunity the following are required:

• Project Management:Experience successfully managing projects including developing project scopes managing schedules and tracking budgets.
• Effective Communication:Experience communicating professionally and effectively with technical and non-technical audiences using email phone text in-person and group settings.
• Facilitation and Coordinating:Experience with successful meeting facilitation deliverable tracking note taking and partner coordination.
• Customer Service Skills:Experience providing exemplary customer service.
• Data Analytics:Experience providing effective data or financial analysis verification and reporting.
• Technology and Software Skills:Experience using Microsoft Office and other productivity and project management applications.
• Service Inspections:Ability to perform in-person visual service inspections of Amtrak Cascades trains along the entire route including in Oregon Washington and Vancouver BC Canada.
• Respectful Workplace:Demonstrated commitment to learning and growth. The ability to take action to meet the needs of others.

In addition to the above the following are also required:

• A valid drivers license and the ability to operate state-owned vehicles.
• Ability to attend meetings trainings and perform site visits.

It is preferred that qualified candidates also have:

• Transportation Planning & Analysis:Demonstrated experience in transportation planning or equivalent work and/or education in engineering planning business administration or related fields.
• Government Operations Knowledge:Understanding of state government functions policies and procedures.
• Communication & Outreach:Skilled in social media and contemporary communication methods to engage diverse audiences.
• Rail & Multi-Modal Transportation Knowledge:Familiarity with Washingtons rail network and multi-modal transportation system operations.
• Procurement & Contracting:Understanding of or experience with state procurement and contracting policies.
• Business Development:Experience in identifying developing and advancing business opportunities.
• Technical Proficiency:Proficient in using SharePoint for collaboration documentation and information management.

*To review the full Position Description please follow the directions in the Contact Us section of this posting.

Important Notes

• This recruitment may also be used to fill additional positions per business needs.
• In addition to base salary employees may be entitled to other forms of compensation depending on the type duties or location of the position. For union-represented positions more information on other forms of compensation can be found in the applicableCollective Bargaining Agreements. Information on other compensation types for non-represented positions can be found inChapter 357-28 of the Washington Administrative Code.
• This position offers flexible/hybrid remote work options.
• WSDOT does not use the E-Verify system therefore we are not eligible to extend STEM Optional Practical Training (OPT). For more information please visit please visit

Why WSDOT

• Work-Life Balance We are committed to ensure that our staff experience the reward of public service while also sustaining a routine that suits each individuals lifestyle. As such there are a number of flexible schedule options available including telework options for eligible positions.
• Paid Leave In addition to 12 paid holidays full-time employees earn up to 25 paid vacation days per year!
• Tuition Assistance Permanent employees have several options for assistance with education expenses including tuition reimbursement programs government discounts at participating colleges throughout the state and eligibility for federal student loan forgiveness.
• PlanFor Your Future WSDOT offers a comprehensive benefits package that includes a variety of healthcare options. Employees also have their choice of state retirement programs and much more. Go toState Benefitsfor more information.

Check out this video to learn more:Why WSDOT

How to Apply

Applications for this recruitment will be accepted electronically. Your relevant experience may be evaluated to determine salary. Therefore it is very important that the Work Experience portion of the application be completed in as much detail as possible.

In order to be considered for this opportunity please include the following with your online application:

• An attached Resume outlining (in reverse chronological order) your experience to date.
• An attached Cover Letter that further explains your qualifications and indicates why you believe you are a viable candidate for this role.
• Contact details for a minimum of three (3) individuals who can attest to your work performance technical skills and job-related competencies. NOTE: This information may be entered in the References section of the online application; does not require an additional attachment.

Please click the APPLY button to proceed.Note that you will be prompted to either sign in or create an account. This step is required in order to submit an application to this opportunity.

WSDOT is an equal opportunity employer. We value the importance of creating an environment in which all employees can feel respected included and empowered to bring unique ideas to the agency. Our diversity and inclusion efforts include embracing different cultures backgrounds and viewpoints while fostering growth and advancement in the workplace. All persons regardless of race ethnicity age veteran status sexual orientation and/ or gender identity are encouraged to apply. Persons with disabilities needing assistance in the application process or those needing this job announcement in an alternative format may contact the listed Recruiter.

Contact Us

For inquiries aboutthis posting you may contact the assigned Recruiter at.Please be sure to reference25DOT-HQ-04403in the subject line.