Why this role exists
Were looking for a highly organized energetic and adaptable Personal Assistant / Operations Coordinator to support both our busy family and our business. This role combines household and administrative responsibilities with hands-on operations support for our startup company. A successful candidate will enjoy problem-solving helping others manage their busy lives and tackling a wide variety of topics with some work completed sitting behind a computer and other work that lets you roll up your sleeves and physically get things done!
What youll do
In this job each day will be different as we work together to prioritize which responsibilities below are most important but dont worry you wont be doing all of these things every day! We already have strong systems in place for getting things done efficiently so nearly all work can take place within normal business hours. The three main categories of work are:
Personal Assistance & Household Support (50%)
The largest part of the role is supporting with household logistics purchases errands and other work related to our own lives and related to our work to support our four kids and three aging grandparents
- Assist with administrative work like scheduling mail family logistics travel planning etc.
- Place orders as needed for groceries supplies gifts etc and put away items when received
- Run errands (e.g. dry cleaning post office)
- Complete research and evaluate options on a wide variety of topics
- Drive and support the children and grandparents as needed (Note: This is not a nanny role; we have childcare in place covering most of their needs)
Property Maintenance & Organization (25%)
Help us stay on top of maintaining our home which is also our company office! and the homes of the familys grandparents nearby
- Manage and execute home and auto maintenance checklists (e.g. change home air filters oil door hinges take cars in for tire rotations schedule carpet cleaners)
- Schedule communicate with and oversee vendors as needed (e.g. plumbers)
- Care for furniture and household items; complete light household chores (e.g. spot clean furniture with steamer; apply oil treatment to wood table; break down cardboard boxes)
- Partner on organization projects (e.g. reorganize garage shelves; put away holiday decor)
Startup Operations Coordination (25%)
We run a startup selling stylish comfortable mens incontinence underwear. This role will give you hands-on experience with business operations as you support our companys work
- Coordinate with our third-party logistics warehouse including via their software platform
- Help manage operational tasks (shipping email campaigns customer support)
- Support various operational and administrative tasks for the business
Requirements
This is an in-person position with work taking place in and around our family home (which also serves as our office) in San Carlos CA. Given the nature of the job remote employment is not possible.
Qualifications
- 2 years as a Personal Assistant Executive Assistant or Family Assistant or similar support/operational role
- Strong organizational skills and attention to detail
- Ability to manage deadlines reprioritize quickly and follow through independently
- Strong communication skills in English (in person and via phone and email)
- Valid CA drivers license and insurance 5 years driving experience clean driving record
- Strong computer skills including proficiency with Gmail Google Calendar Google Docs Zoom and Apple products. Ability to learn new tech systems quickly and troubleshoot tech issues as they arise
- Experience managing household maintenance projects
Must-have traits
- Genuine no task is too big or too small attitude
- True enjoyment engaging with a wide variety of people and tackling a wide range of work!
- Ability to treat sensitive issues with respect and empathy and maintain confidentiality
- Willingness to undergo a background check and to receive annual flu and COVID shots
- Comfort working in the adaptive clothing space and particularly in the mens incontinence underwear industry
Physical demands
The physical demands described here are representative of those that must be met by an employee to perform the essential functions of this position successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions. While performing the duties of this position the employee is regularly required to talk hear and communicate with both adults and children. The employee is frequently required to use hands or fingers handle or feel objects tools or controls. The employee is frequently required to stand walk climb stairs sit drive vehicles and reach with hands and arms. The employee must occasionally lift and/or move up to 50 pounds and occasionally climb ladders. Specific vision abilities required by this position include close vision distance vision and the ability to adjust focus. The noise level in the work environment is often moderate to high.
Benefits
Compensation
- Competitive pay commensurate with experience
- Paid vacation sick days and holidays
- Comprehensive medical dental vision and life insurance options
- Opportunity to contribute to a 401(k)
- Annual performance review and bonus
What makes this role great
- Daily variety and two days are the same
- Direct impact on helping a busy family and startup business run smoothly
- Many opportunities for learning including about startup business operations
- Strong systems already in place to make your work efficient
- A supportive environment that celebrates diversity and is committed to inclusion within our home and workplace
Application Process
- Initial application including resume and short written responses. Please answer in your own care more about your thinking process than about polished writing
- Brief asynchronous video interview for candidates who seem like a strong potential fit for the role
- Live interview rounds and reference checks for finalist candidates
Required Skills:
This is an in-person position with work taking place in and around our family home (which also serves as our office) in San Carlos CA. Given the nature of the job remote employment is not possible. Qualifications -2 years as a Personal Assistant Executive Assistant or Family Assistant or similar support/operational role -Strong organizational skills and attention to detail -Ability to manage deadlines reprioritize quickly and follow through independently -Strong communication skills in English (in person and via phone and email) -Valid CA drivers license and insurance 5 years driving experience clean driving record -Strong computer skills including proficiency with Gmail Google Calendar Google Docs Zoom and Apple products. Ability to learn new tech systems quickly and troubleshoot tech issues as they arise -Experience managing household maintenance projects Must-have traits -Genuine no task is too big or too small attitude -True enjoyment engaging with a wide variety of people and tackling a wide range of work! -Ability to treat sensitive issues with respect and empathy and maintain confidentiality -Willingness to undergo a background check and to receive annual flu and COVID shots -Comfort working in the adaptive clothing space and particularly in the mens incontinence underwear industry Physical demands The physical demands described here are representative of those that must be met by an employee to perform the essential functions of this position successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions. While performing the duties of this position the employee is regularly required to talk hear and communicate with both adults and children. The employee is frequently required to use hands or fingers handle or feel objects tools or controls. The employee is frequently required to stand walk climb stairs sit drive vehicles and reach with hands and arms. The employee must occasionally lift and/or move up to 50 pounds and occasionally climb ladders. Specific vision abilities required by this position include close vision distance vision and the ability to adjust focus. The noise level in the work environment is often moderate to high.
Why this role exists Were looking for a highly organized energetic and adaptable Personal Assistant / Operations Coordinator to support both our busy family and our business. This role combines household and administrative responsibilities with hands-on operations support for our startup compa...
Why this role exists
Were looking for a highly organized energetic and adaptable Personal Assistant / Operations Coordinator to support both our busy family and our business. This role combines household and administrative responsibilities with hands-on operations support for our startup company. A successful candidate will enjoy problem-solving helping others manage their busy lives and tackling a wide variety of topics with some work completed sitting behind a computer and other work that lets you roll up your sleeves and physically get things done!
What youll do
In this job each day will be different as we work together to prioritize which responsibilities below are most important but dont worry you wont be doing all of these things every day! We already have strong systems in place for getting things done efficiently so nearly all work can take place within normal business hours. The three main categories of work are:
Personal Assistance & Household Support (50%)
The largest part of the role is supporting with household logistics purchases errands and other work related to our own lives and related to our work to support our four kids and three aging grandparents
- Assist with administrative work like scheduling mail family logistics travel planning etc.
- Place orders as needed for groceries supplies gifts etc and put away items when received
- Run errands (e.g. dry cleaning post office)
- Complete research and evaluate options on a wide variety of topics
- Drive and support the children and grandparents as needed (Note: This is not a nanny role; we have childcare in place covering most of their needs)
Property Maintenance & Organization (25%)
Help us stay on top of maintaining our home which is also our company office! and the homes of the familys grandparents nearby
- Manage and execute home and auto maintenance checklists (e.g. change home air filters oil door hinges take cars in for tire rotations schedule carpet cleaners)
- Schedule communicate with and oversee vendors as needed (e.g. plumbers)
- Care for furniture and household items; complete light household chores (e.g. spot clean furniture with steamer; apply oil treatment to wood table; break down cardboard boxes)
- Partner on organization projects (e.g. reorganize garage shelves; put away holiday decor)
Startup Operations Coordination (25%)
We run a startup selling stylish comfortable mens incontinence underwear. This role will give you hands-on experience with business operations as you support our companys work
- Coordinate with our third-party logistics warehouse including via their software platform
- Help manage operational tasks (shipping email campaigns customer support)
- Support various operational and administrative tasks for the business
Requirements
This is an in-person position with work taking place in and around our family home (which also serves as our office) in San Carlos CA. Given the nature of the job remote employment is not possible.
Qualifications
- 2 years as a Personal Assistant Executive Assistant or Family Assistant or similar support/operational role
- Strong organizational skills and attention to detail
- Ability to manage deadlines reprioritize quickly and follow through independently
- Strong communication skills in English (in person and via phone and email)
- Valid CA drivers license and insurance 5 years driving experience clean driving record
- Strong computer skills including proficiency with Gmail Google Calendar Google Docs Zoom and Apple products. Ability to learn new tech systems quickly and troubleshoot tech issues as they arise
- Experience managing household maintenance projects
Must-have traits
- Genuine no task is too big or too small attitude
- True enjoyment engaging with a wide variety of people and tackling a wide range of work!
- Ability to treat sensitive issues with respect and empathy and maintain confidentiality
- Willingness to undergo a background check and to receive annual flu and COVID shots
- Comfort working in the adaptive clothing space and particularly in the mens incontinence underwear industry
Physical demands
The physical demands described here are representative of those that must be met by an employee to perform the essential functions of this position successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions. While performing the duties of this position the employee is regularly required to talk hear and communicate with both adults and children. The employee is frequently required to use hands or fingers handle or feel objects tools or controls. The employee is frequently required to stand walk climb stairs sit drive vehicles and reach with hands and arms. The employee must occasionally lift and/or move up to 50 pounds and occasionally climb ladders. Specific vision abilities required by this position include close vision distance vision and the ability to adjust focus. The noise level in the work environment is often moderate to high.
Benefits
Compensation
- Competitive pay commensurate with experience
- Paid vacation sick days and holidays
- Comprehensive medical dental vision and life insurance options
- Opportunity to contribute to a 401(k)
- Annual performance review and bonus
What makes this role great
- Daily variety and two days are the same
- Direct impact on helping a busy family and startup business run smoothly
- Many opportunities for learning including about startup business operations
- Strong systems already in place to make your work efficient
- A supportive environment that celebrates diversity and is committed to inclusion within our home and workplace
Application Process
- Initial application including resume and short written responses. Please answer in your own care more about your thinking process than about polished writing
- Brief asynchronous video interview for candidates who seem like a strong potential fit for the role
- Live interview rounds and reference checks for finalist candidates
Required Skills:
This is an in-person position with work taking place in and around our family home (which also serves as our office) in San Carlos CA. Given the nature of the job remote employment is not possible. Qualifications -2 years as a Personal Assistant Executive Assistant or Family Assistant or similar support/operational role -Strong organizational skills and attention to detail -Ability to manage deadlines reprioritize quickly and follow through independently -Strong communication skills in English (in person and via phone and email) -Valid CA drivers license and insurance 5 years driving experience clean driving record -Strong computer skills including proficiency with Gmail Google Calendar Google Docs Zoom and Apple products. Ability to learn new tech systems quickly and troubleshoot tech issues as they arise -Experience managing household maintenance projects Must-have traits -Genuine no task is too big or too small attitude -True enjoyment engaging with a wide variety of people and tackling a wide range of work! -Ability to treat sensitive issues with respect and empathy and maintain confidentiality -Willingness to undergo a background check and to receive annual flu and COVID shots -Comfort working in the adaptive clothing space and particularly in the mens incontinence underwear industry Physical demands The physical demands described here are representative of those that must be met by an employee to perform the essential functions of this position successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions. While performing the duties of this position the employee is regularly required to talk hear and communicate with both adults and children. The employee is frequently required to use hands or fingers handle or feel objects tools or controls. The employee is frequently required to stand walk climb stairs sit drive vehicles and reach with hands and arms. The employee must occasionally lift and/or move up to 50 pounds and occasionally climb ladders. Specific vision abilities required by this position include close vision distance vision and the ability to adjust focus. The noise level in the work environment is often moderate to high.
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Posted on:
4 hours ago
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