Administrative Assistant
Administrative Assistant
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Job Description
Manulife Regional Office is currently seeking an Administrative Assistant for providing administrative and office management support to the Regional Actuarial Team
Position Responsibilities:
Within established guidelines relieves executive and/or officer of details and advanced administrative duties.
Manages projects as assigned and ensures the accurate and timely completion of tasks.
Communicates information to and from the executive/officer to and from a wide range of internal and external contacts.Delegates for staff implementation of commitments made by the executive and/or officer and updates the executive and/or officer on progress.
Gathers assembles and analyzes highly confidential and sensitive information and data from a wide variety of sources and prepares reports and memoranda.
May prioritize telephone calls and meeting requests personally responding whenever possible using judgment on potentially urgent matters.
Prioritizes and summarizes contents of incoming materials e.g. mail reports government notifications articles competitor packages requiring knowledge of operations an understanding of pertinent individuals involved protocols actions required timelines signature authority required compliance and regulatory mandates.
Composes correspondence and documents of a highly confidential nature.
Maintains file records for executive and/or officer.
Regularly interacts with board and committee members other internal and external executives to obtain and furnish information.
Uses various applications to produce reports spreadsheets presentations and other documents.
Generally plans organizes and schedules own work.
Arranges and coordinates travel and meeting schedules including travel agendas and meeting schedules. Handles details involving foreign travel including entry papers currency passports and visas.
Completes expense reports and maintains detailed records of expenses.
Performs other duties as assigned
Assignments involve work of a confidential or complex nature necessitating exposure to sensitive information and contacts requiring considerable discretion judgment tact and diplomacy.
Required Qualifications:
Bachelors Degree preferred
Has progressed to this level after 8 years in a related secretarial or administrative assistant role
Proficiency in all MS Office applications
Comprehensive skill and knowledge of organization policies and practices.
Competencies:
Activity Coordination
Business Partnering
Prioritization
Service Delivery Effectiveness
Troubleshooting/Technical Support
When you join our team:
Well empower you to learn and grow the career you want.
Well recognize and support you in a flexible environment where well-being and inclusion are more than just words.
As part of our global team well support you in shaping the future you want to see.
About Manulife and John Hancock
Manulife Financial Corporation is a leading international financial services provider helping people make their decisions easier and lives better. To learn more about us visit is an Equal Opportunity Employer
At Manulife/John Hancock we embrace our diversity. We strive to attract develop and retain a workforce that is as diverse as the customers we serve and to foster an inclusive work environment that embraces the strength of cultures and individuals. We are committed to fair recruitment retention advancement and compensation and we administer all of our practices and programs without discrimination on the basis of race ancestry place of origin colour ethnic origin citizenship religion or religious beliefs creed sex (including pregnancy and pregnancy-related conditions) sexual orientation genetic characteristics veteran status gender identity gender expression age marital status family status disability or any other ground protected by applicable law.
It is our priority to remove barriers to provide equal access to employment. A Human Resources representative will work with applicants who request a reasonable accommodation during the application process. All information shared during the accommodation request process will be stored and used in a manner that is consistent with applicable laws and Manulife/John Hancock policies. To request a reasonable accommodation in the application process contact .
Working Arrangement
Employment Type
Full-Time
