Executive Assistant Maternity Cover - London
Executive Assistant Maternity Cover - London
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Job Description
Clear Channel UK is one of the UKs largest Out of Home media and infrastructure companies operating more than 33000 advertising sites nationwide and employing 600 people in 14 locations across the country creating and delivering some of the most memorable advertising campaigns in the UK.
At Clear Channel we are committed to Creating the Future of Media. Were at the forefront of the change in our industry making innovative use of technology and realising the potential of Out of Home media.
About the role
Were on the lookout for an Executive Assistant (EA) to join us on a 1012month maternity cover supporting two of our senior Directors UK Client Partnership Director & Europe Lead and UK Sales Director. With the current postholder due to head off on maternity in early June were looking for someone to start in early May to allow for a full handover.
This role will be right at the heart of the action; from managing complex diaries and travel plans to supporting with major events like the Outdoor Media Awards PGA Silverstone and even Cannes. Youll be a key point of contact internally and externally representing the business with warmth professionalism and a calm manner even when things get busy.
What you will be doing
This is a highfunctioning EA role where youll need to be confident managing priorities juggling multiple stakeholders and building strong relationships quickly.
- Diary and inbox management for two senior Directors both of whom are incredibly busy and clientfacing
- Coordinating a high volume of internal and external meetings booking rooms arranging catering and making sure everythings prepped and ready
- Booking travel and accommodation keeping plans up to date and coordinating logistics as needed
- Taking minutes and preparing documents when needed as well as managing databases and filing systems
- Managing logistics and guest lists for high profile events. Youll be frontofhouse welcoming senior clients and ensuring everything runs smoothly
- Working closely with other EAs across the business and covering for them as needed during leave (including occasional support for our MD)
- Acting as a key contact for their teams 7 people in total) supporting with admin tasks and helping keep everything on track. As well as being responsible for logging holiday and recording any sick leave for their teams
- Jumping in to help other teams or stakeholders on an ad hoc basis. Whether its pulling together a deck updating lists or prepping for a lastminute meeting
About you
Youre an experienced EA whos used to juggling a lot and staying calm under pressure. You enjoy being the goto person keeping things running smoothly behind the scenes and building great relationships along the way
- Youve supported senior leaders before and know how to manage complex diaries inboxes and travel with confidence
- Youre organised proactive and take real ownership of your work
- Youre comfortable working independently but also enjoy being part of a closeknit team
- Youre great with people personable professional and able to build strong relationships at all levels
- Youre confident handling sensitive information with discretion
- Youre happy to jump into new things support others and bring a flexible mindset to your daytoday
Whats in it for you
- Salary of 40000k (prorated)
- Flexible working (this typically looks like 3 days in the office Tuesday to Thursday working from home Monday and Friday) and a hybrid setup that gives the freedom to have your work life balance
- Enjoy 33 paid holidays including those well need bank holidays!
- Company Pension Scheme Contribution of up to 8
- Stay healthy with our Healthcare Cash Plan
- Life Insurance and group income protection scheme
- Cycle to Work Scheme Enjoy travel/season ticket loans and exclusive discounts with hundreds of retailers
- Make a difference with our charity volunteer days. It feels great to give back!
At Clear Channel we are committed to treating everyone with fairness and respect regardless of their race gender age ethnicity background sexual orientation disability or any other differences. We work hard to foster an inclusive environment a place you can be yourself. We support reasonable adjustment requests from candidates and employees. If youre interested in joining us to shape the future of outofhome media wed love to hear from you.
If you need this job description in another format or need any adjustments for your application/interview process please let us know at
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
