Facilities Co-ordinator
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Job Location:
Monthly Salary:
Posted on:
22 hours ago
Vacancies:
1 Vacancy
Job Summary
Facilities Coordinator
Location: Brisbane Australia
Function: Facilities
About Allianz
Allianz is the home for those who dare. We foster a culture where our people are empowered to collaborate perform and challenge the industrywhile genuinely caring for our customers and each other.
At Allianz Worldwide Partners (AWP) operating under Allianz Global Assistance Allianz Global Automotive and Allianz Worldwide Care we deliver innovative B2B2C solutions across 34 countries. With 15000 employees 58 languages and 60 nationalities our diversity fuels innovation. Our DNA is simple: we dare and we care anytime anywhere.
The Opportunity
We are seeking a proactive and experienced Facilities Coordinator to support the smooth operation of our Brisbane office. This is a handson role responsible for coordinating facilities services maintaining a safe and efficient workplace and ensuring high service standards across building operations.
You will work closely with internal stakeholders landlords and external service providers manage purchasing and invoicing processes and contribute to continuous improvement through digital tools and emerging technologies. Occasional afterhours support may be required; however this is expected to be infrequent.
Key Responsibilities
Facilities & Building Operations
- Coordinate preventative and reactive building maintenance activities
- Manage facilities requests via the job tracking system ensuring accurate and timely updates
- Maintain registers for building assets furniture and fitout
- Plan maintenance activities to minimise disruption to business operations
Security Safety & Compliance
- Manage security access cards and security audit controls
- Coordinate fire safety compliance evacuation planning and emergency responses
- Support and act within the Fire Warden network
- Conduct WHS monthly audits and ensure safety equipment compliance
Housekeeping & Workplace Experience
- Coordinate cleaning contractors and housekeeping standards
- Manage meeting rooms bookings furniture layouts and event setups
- Maintain AV equipment and train staff in its usage
Vendor & Stakeholder Management
- Liaise with landlords service providers and suppliers
- Ensure services meet agreed performance quality and cost standards
Purchasing & Administration
- Raise and track purchase orders in ARIBA
- Process facilities invoices in line with finance procedures
- Manage complex invoices (e.g. rent Australia Post)
- Monitor the Facilities mailbox and log requests accordingly
Reception Support (as required)
- Provide reception coverage mail coordination locker management and catering support
AI Readiness & Digital Capability
At Allianz we are preparing for the future of this role you will be expected to:
- Demonstrate openness to AIenabled tools and digital platforms that enhance facilities management reporting and service delivery
- Use data dashboards and emerging technologies to improve decisionmaking efficiency and workplace experience
- Adapt to new systems automation and process improvements as Allianz continues to evolve its AI and digital capabilities
- Contribute ideas for continuous improvement through smarter technologyenabled ways of working
About You
Experience & Knowledge
- 3 years experience in a corporate facilities or facilities management role
- Working knowledge of commercial building systems (HVAC fire safety access control lifts power & data UPS plumbing)
- Experience managing service providers and maintenance programs in a large organisation
- Strong proficiency in MS Word Excel Outlook and PowerPoint
Capabilities & Attributes
- Ability to work autonomously with strong initiative and sound judgement
- Wellorganised adaptable and able to prioritise in a fastpaced environment
- Confident communicator who can engage effectively with diverse stakeholders
- Customerfocused professional and approachable
- Curious digitally capable and willing to learn new technologies and systems
Why Allianz
- Join a globally recognised organisation with a strong purpose and values
- Work in an inclusive supportive and futurefocused culture
- Make a tangible impact on workplace experience and business continuity
- Grow your career while building digital and AIready capabilities
94963 Operations Professional Non-Executive Allianz Partners Full-Time Permanent
Allianz Group is one of the most trusted insurance and asset management companies in the world. Caring for our employees their ambitions dreams and challenges is what makes us a unique employer. Together we can build an environment where everyone feels empowered and has the confidence to explore to grow and to shape a better future for our customers and the world around us.
At Allianz we stand for unity: we believe that a united world is a more prosperous world and we are dedicated to consistently advocating for equal opportunities for all. And the foundation for this is our inclusive workplace where people and performance both matter and nurtures a culture grounded in integrity fairness inclusion and trust.
We therefore welcome applications regardless of ethnicity or cultural background age gender nationality religion social class disability or sexual orientation or any other characteristics protected under applicable local laws and regulations.
Great to have you on board. Lets care for tomorrow.
About Company
Allianz Egypt, comprising of “Allianz Life Assurance Company – Egypt” and “Allianz Insurance Company – Egypt”, have a long and successful track record in the Egyptian Insurance market, providing comprehensive and integrated insurance services to business partners and individuals who r ... View more
