Executive Assistant
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Job Location:
Monthly Salary:
Experience Required:
Posted on:
9 hours ago
Vacancies:
1 Vacancy
Job Summary
Job Title: Executive Assistant
Location: Nairobi
Job Summary
We are seeking a highly organized proactive and professional Executive Assistant to the Group CEO to provide high-level administrative strategic and operational support. The role requires an individual who can manage complex schedules prepare executive presentations coordinate communication across multiple business units and handle confidential information with discretion. The ideal candidate should have experience supporting senior leadership at a group or multi-entity organizational level.
Key Responsibilities
1. Executive Support
Provide comprehensive administrative support to the Group CEO including calendar management scheduling meetings and coordinating appointments.
Manage the CEOs daily agenda ensuring efficient prioritization of tasks and commitments.
Prepare briefing notes reports and documents for meetings presentations and executive engagements.
2. Communication & Coordination
Act as a liaison between the Group CEO and internal departments subsidiaries and external stakeholders.
Draft and manage professional correspondence emails and official communication on behalf of the CEO.
Coordinate executive meetings board meetings and leadership sessions.
3. Presentation & Reporting
Prepare high-quality PowerPoint presentations reports and dashboards for executive meetings and board presentations.
Consolidate reports from different business units and prepare summaries for the CEOs review.
Assist in preparing strategic documents and management presentations.
4. Meeting & Event Coordination
Organize executive meetings including preparation of agendas documentation and follow-up action points.
Take minutes during meetings and track the implementation of agreed action items.
Coordinate internal and external events involving the CEO.
5. Confidential & Administrative Duties
Handle sensitive and confidential information with professionalism and discretion.
Manage travel arrangements accommodation and itineraries for the CEO.
Maintain organized records files and executive documentation.
Requirements
Qualifications & Requirements
Bachelors Degree in Business Administration Communications or a related field.
35 years of experience supporting senior executives in a similar role.
Experience working within a group or multi-company environment is highly preferred.
Strong presentation and PowerPoint skills with the ability to create executive-level reports and presentations.
Excellent written and verbal communication skills.
High level of professionalism confidentiality and attention to detail.
Strong organizational multitasking and time management skills.
Key Competencies
Executive presence and professionalism
Strong presentation and reporting skills
Strategic thinking and problem-solving ability
High level of discretion and integrity
Ability to work in a fast-paced executive environment
Strong coordination and stakeholder management skills
Company Industry
IT Services and IT Consulting
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
