Executive Assistant

Nairobi - Kenya

Monthly Salary: Not Disclosed

Posted on: 9 hours ago

Vacancies: 1 Vacancy

Job Summary

AMI is looking for an ambitious and talented Executive Assistant to the CEO and senior leadership who will sit at the epicenter of our operations ensuring maximum leverage for our leadership team. This role goes well beyond traditional administrative support you will be a trusted partner to our senior leaders helping them move faster and focus on what matters most. We are looking for a proactive detail-oriented individual with exceptional organizational communication and interpersonal skills.

Responsibilities

CEO support

Own and optimize the CEOs schedule for maximum impact ensuring strong alignment with company priorities.
Stay two steps ahead anticipate the CEOs needs prepare the right information at the right time and tackle challenges proactively.

Board coordination

Drive end-to-end board coordination scheduling preparation of documentation and owning logistics for board meetings.
Support the CFO in maintaining an organized record of board resolutions decisions and action items.

Strategic support

Collaborate with the CEO and senior leaders to support strategic initiatives as required.
Partner with our incoming COO to drive cross-functional alignment and communication.
Conduct research and analysis to support senior leadership decision-making.

Meetings & communications

Own logistics for key leadership meetings prepare comprehensive agendas and ensure all materials are distributed in advance.
Distribute meeting minutes promptly and track action items through to completion.
Polish and refine documents presentations and reports for a range of audiences.
Craft compelling communications and presentations in collaboration with key company leaders.

Calendar & scheduling: Manage complex competing calendars across the senior leadership team prioritizing appointments and coordinating meetings with precision.

Travel coordination: Arrange and coordinate travel itineraries accommodation and logistics for executives optimizing for efficiency.

Expense management: Support senior leaders with expense reporting and timely filing.

Requirements

Bachelors degree from a recognized institution or equivalent professional experience.
5 years of Proven experience as an Executive Assistant in a fast-paced demanding environment.
Exceptional organizational and time-management skills are you the most organized person you know
Strong written and verbal communication skills with the ability to adapt tone and style for different audiences.
Proficient in office software and modern collaboration tools.
Calm and composed under pressure you thrive in a fast-paced high-stakes environment.
Independent and self-motivated with a track record of taking full ownership of your work streams.
Rock-solid integrity and discretion you handle sensitive information with the utmost care.
A genuine commitment to AMIs values of excellence innovation and accountability.

Benefits

A high-impact diverse and ambitious team with common values:

Be the best: We work really hard are proud of what we do and love delighting our clients with quality.
Own it: We step up to the task never pass the buck and hold ourselves accountable for delivering results.
Push the limits: We ask why embrace failure and try new things. We never settle.
Do whats right: We act with integrity confront dishonesty treat people fairly and strive to contribute to the greater good
Always care: We dont have ego its always team before me. We are kind we celebrate each others success and we care enough to give honest feedback.

A dynamic office & team life:

Brand new offices in Westlands Nairobi
Monthly team social events and yearly offsite
Regular learning and coaching opportunities.
A hybrid working model

Required Skills:

Bachelors degree in Business Marketing or a related field Minimum of 4 years experience in business development strategic partnerships or B2B/enterprise sales Proven experience operating in fast-paced high-growth or entrepreneurial environments Demonstrated experience in B2B business development with a strong track record of driving revenue growth Proven ability to engage influence and sell to senior stakeholders including CEOs and executive leadership teams Track record of successfully closing mid- to high-value deals (USD 7800) Strong client relationship management experience with the ability to build and sustain long-term partnerships High level of commercial acumen including pipeline management opportunity prioritization and deal structuring Excellent communication presentation and negotiation skills Strong ownership mindset with the ability to operate independently and drive results Strategic thinker with a passion for driving business growth and impact across Africa