Executive Assistant

Winnipeg - Canada

Monthly Salary: Not Disclosed

Posted on: Yesterday

Vacancies: 1 Vacancy

Job Summary

We are seeking an experienced and highly professional Executive Assistant to provide dedicated high-level administrative support to our Chief Executive Officer (CEO) based in Winnipeg. This role is critical in enabling the CEO to operate efficiently and effectively in a fast-paced dynamic corporate environment.

The successful candidate will be self-motivated exceptionally detail-oriented and capable of managing multiple priorities with discretion and professionalism. This is an ideal opportunity for a seasoned Executive Assistant with experience supporting senior executives who thrives on collaboration anticipates needs and delivers polished high-quality results.

The Executive Assistant will:

Provide comprehensive executive support to the CEO including complex calendar management with a strong emphasis on proactive planning prioritization and follow-up.
Coordinate internal and external meetings including stakeholder management at all levels organizing logistics and accommodating last-minute changes with professionalism and discretion.
Prepare daily briefing materials for the CEO including meeting summaries relevant documentation key talking points and a one-week forward calendar overview.
Draft compile review and coordinate confidential correspondence presentations organizational charts reports and other documents using the full Microsoft Office suite (Word Excel PowerPoint Visio).
Prepare executive-level reports and presentations including graphics and design compiling content from multiple sources and ensuring accuracy and consistency.
Coordinate and manage agendas materials logistics minutes and follow-up action items for executive leadership meetings; track and ensure timely completion of action items.
Ensure documents requiring signature are accurate complete and supported with appropriate background materials.
Monitor upcoming deadlines and proactively bring forward items requiring the CEOs attention.
Coordinate domestic and international travel arrangements including detailed itineraries.
Manage expenses credit card reconciliations and prepare expense reports.
Oversee and maintain executive administrative systems databases directories and filing systems (electronic and paper-based).
Support event management from planning through execution.
Provide project management support related to business development initiatives strategic priorities and corporate projects including tracking key milestones and follow-up actions.
Assist in coordinating meetings dinners including agenda development logistics materials preparation and follow-up tracking.

To be Successful as an Executive Assistant You Will Need:

Minimum of 5 years of progressive senior administrative experience supporting a CEO and/or C-suite executive(s) in a fast-paced corporate environment.
Advanced proficiency in Office 365 applications including PowerPoint Outlook Word Excel SharePoint Teams and OneDrive.
Comfortable operating in agile high-growth or high-change environments and adaptable to evolving business needs.
Demonstrated expertise in developing executive-level presentations synthesizing input from multiple stakeholders and translating complex information into clear visually compelling materials.
Exceptional organizational interpersonal and communication skills with the ability to engage confidently and professionally with senior leaders and external stakeholders.
Highly detail-oriented proactive and capable of managing multiple priorities independently while maintaining discretion and strict confidentiality.
Strong time management and prioritization skills with the ability to adapt effectively to shifting demands and tight deadlines.
Collaborative flexible and results-driven with a strong sense of ownership and accountability.
Skilled in navigating diverse perspectives with diplomacy and focus to achieve shared objectives.

Whats in it for you:

Learn by working alongside our experts
Extended health care and dental benefits
A retirement savings plan with company contributions
A suite of Health & Wellness offerings
Mental Health programs and support for you and your family
Assistance for the completion of industry designations
Competitive compensation

At People Corporation we are committed to helping businesses succeed. We are a national provider of benefits retirement wealth wellness and human resource solutions. Our experts and solutions serve over 20000 clients representing nearly 3 million Canadians. We offer customized solutions designed to fit the unique needs of businesses and their employees members and stakeholders.

Providing an inclusive accessible environment where all employees and clients feel valued respected and supported is something were committed to. We are dedicated to building a workforce that reflects the diversity of the communities in which we live and to creating an environment where every employeehas the opportunity toreach their potential. If you require an accommodation or an alternative format of any posting please reach out to.

Required Experience:

The Executive Assistant will:

Provide comprehensive executive support to the CEO including complex calendar management with a strong emphasis on proactive planning prioritization and follow-up.
Coordinate internal and external meetings including stakeholder management at all levels organizing logistics and accommodating last-minute changes with professionalism and discretion.
Prepare daily briefing materials for the CEO including meeting summaries relevant documentation key talking points and a one-week forward calendar overview.
Draft compile review and coordinate confidential correspondence presentations organizational charts reports and other documents using the full Microsoft Office suite (Word Excel PowerPoint Visio).
Prepare executive-level reports and presentations including graphics and design compiling content from multiple sources and ensuring accuracy and consistency.
Coordinate and manage agendas materials logistics minutes and follow-up action items for executive leadership meetings; track and ensure timely completion of action items.
Ensure documents requiring signature are accurate complete and supported with appropriate background materials.
Monitor upcoming deadlines and proactively bring forward items requiring the CEOs attention.
Coordinate domestic and international travel arrangements including detailed itineraries.
Manage expenses credit card reconciliations and prepare expense reports.
Oversee and maintain executive administrative systems databases directories and filing systems (electronic and paper-based).
Support event management from planning through execution.
Provide project management support related to business development initiatives strategic priorities and corporate projects including tracking key milestones and follow-up actions.
Assist in coordinating meetings dinners including agenda development logistics materials preparation and follow-up tracking.

To be Successful as an Executive Assistant You Will Need:

Minimum of 5 years of progressive senior administrative experience supporting a CEO and/or C-suite executive(s) in a fast-paced corporate environment.
Advanced proficiency in Office 365 applications including PowerPoint Outlook Word Excel SharePoint Teams and OneDrive.
Comfortable operating in agile high-growth or high-change environments and adaptable to evolving business needs.
Demonstrated expertise in developing executive-level presentations synthesizing input from multiple stakeholders and translating complex information into clear visually compelling materials.
Exceptional organizational interpersonal and communication skills with the ability to engage confidently and professionally with senior leaders and external stakeholders.
Highly detail-oriented proactive and capable of managing multiple priorities independently while maintaining discretion and strict confidentiality.
Strong time management and prioritization skills with the ability to adapt effectively to shifting demands and tight deadlines.
Collaborative flexible and results-driven with a strong sense of ownership and accountability.
Skilled in navigating diverse perspectives with diplomacy and focus to achieve shared objectives.