Junior HR Administrator

Johannesburg - South Africa

Monthly Salary: Not Disclosed

Experience Required: 1-3years

Posted on: 6 hours ago

Vacancies: 1 Vacancy

Job Summary

Our client is seeking an HR Administrator to provide essential support to our Human Resources department. You will serve as the first point of contact for HR-related queries from employees and external partners ensuring clear communication and efficient handling of inquiries.

Your primary responsibilities will include maintaining accurate personnel records managing and organizing HR documents (such as employment records contracts and onboarding guides) and updating internal databases to ensure all HR information is current and accessible. The ideal candidate will have a solid understanding of HR procedures and the ability to manage multiple administrative tasks efficiently and effectively.

Occasionally you may be required to stay a bit later (until 6 pm) to assist with night shift staff and handle any urgent queries or issues that arise. This flexibility will help ensure consistent HR support across all shifts.

Ultimately you will play a vital role in ensuring that our HR department provides comprehensive support to our employees while maintaining compliance with labour laws and regulations. Your contributions will help create a well-organized responsive and legally compliant HR function that supports the overall success of the organization.

Requirements

HR Documentation and Record-Keeping

Maintain and update employee records including personal details contracts leave balances attendance and performance reviews.
Ensure compliance with data protection regulations when handling employee information.
Manage the filing and organization of employee documents both digital and paper.

Recruitment Support

Assist with the recruitment process by posting job vacancies scheduling interviews and coordinating with candidates and hiring managers.
Screen resumes and conduct initial phone interviews to shortlist candidates.
Prepare offer letters and employment contracts for new hires.

Onboarding and Offboarding

Coordinate the onboarding process for new employees including orientation training and documentation.
Ensure new hires complete all required paperwork and have access to necessary tools and systems.
Manage the offboarding process including exit interviews final pay and retrieval of company property.

Payroll and Benefits Administration

Support payroll processing by collecting and verifying timesheets attendance and other relevant data.
Assist in the administration of employee benefits including enrolment claims and changes.
Respond to employee inquiries regarding payroll benefits and HR policies.

Compliance and Legal Requirements

Ensure all HR activities comply with local labour laws regulations and company policies.
Assist in preparing and submitting statutory reports such as employee tax forms and labour
compliance documents.
Stay updated on changes in labour laws and regulations that may affect the organization.
Assist with PPE (Personal Protective Equipment) and HSE (Health Safety and Environment) requirements.

Employee Relations and Support

Act as a point of contact for employees regarding HR-related queries issues and concerns.
Provide support in conflict resolution grievance handling and disciplinary actions.
Promote a positive and inclusive work environment by fostering open communication and employee engagement.

Training and Development

Coordinate training sessions workshops and development programs for employees.
Maintain records of training activities and monitor the completion of required courses.
Assist in identifying training needs and sourcing external training providers when necessary.

HR Reporting and Analytics

Prepare and maintain HR reports and metrics such as headcount turnover rates and absence reports.
Analyse HR data to identify trends issues and areas for improvement.
Provide data-driven insights to support decision-making and strategic planning.

HR Policy Implementation

Assist in the development communication and enforcement of HR policies and procedures.
Ensure employees are aware of and adhere to company policies including attendance leave and workplace conduct.
Update and distribute the employee handbook as needed.

Administrative Support

Manage HR-related correspondence emails and communications.
Coordinate HR meetings events and other administrative tasks.
Support other HR functions and team members as required.

Statutory Compliance Management

Responsible for managing and ensuring that all employees under your control within the dedicated Business Unit including its assets and staff comply with all statutory and legal particular but not limited to the following:

Labour Relation Act
OHS Act of 1983
Basic Conditions of Employment
Employment Equity Act
Skills Development Act
Compliance to SHEQ related applicable minimum legal and other requirements

Assist with ad hoc duties not limited to the above as and when required.

Benefits

Minimum NQF 6 or Higher- Diploma in HR Management or Degree in Human Resources (BA Psychology BSC Psychology BCOM etc)
1-3 Years experience
Proven experience as an HR Administrator or similar role preferably in industrial or manufacturing environments
Must be computer literate
Intermediate Excel Knowledge
Highly collaborative and focused
Ability to use multiple systems and multitask in a fast-paced environment
Provide inspired leadership for the organization
Strong organizational and multitasking abilities.
Excellent communication and interpersonal skills.
Familiarity with HR software and tools (e.g. SAGE VIP payroll systems).
Knowledge of employment laws and HR best practices.
Confidentiality and integrity in handling sensitive information.
Good verbal and written communication skills for effective collaboration and reporting.
Attention to detail quality orientation and ability to work independently or as part of a team.
Good physical fitness and manual dexterity for handling heavy machinery and equipment.
Knowledge of SHEQ protocols and commitment to maintaining a safe work environment.

Required Skills:

HR Admin employee records recrtuitment high confidentiality collabortavie good communication and organisational skills HR software and tools familiarity attention to detail Excel manage multiple admin tasks efficiently

Required Education:

Minimum NQF 6 or Higher- Diploma in HR Management or Degree in Human Resources (BA PsychologyBSC Psychology BCOM etc)