National Administrator

Role Purpose:

The National Administrator provides highlevel administrative operational and coordination support across national offices. This role ensures smooth execution of national projects reporting compliance processes and communication between regional branches and head office. The position requires strong organisation skills attention to detail and the ability to manage multiple priorities in a fastpaced environment.

Key Responsibilities:

Administrative Support

• Provide comprehensive administrative support to the national management team.
• Prepare correspondence presentations minutes and reports as required.
• Maintain national filing documentation systems and recordkeeping protocols.
• Manage calendars appointments and national meeting schedules.
• ADHOC

Operational Coordination

• Coordinate activities between branches regional managers and national stakeholders.
• Assist with national project rollout tracking progress and ensuring deadlines are met.
• Support operational reporting: daily weekly monthly and adhoc reports.
• Maintain up-to-date national databases trackers and dashboards.

Communication & Liaison

• Act as a central point of contact for national enquiries.
• Facilitate communication between head office and regional teams.
• Draft and distribute national memos announcements and communications.

Compliance & Governance

• Ensure national documentation aligns with internal policies and regulatory requirements.
• Assist in audit preparation and provide required supporting documentation.
• Track compliance submissions from regional offices and follow up on outstanding items.

Data & Reporting

• Compile accurate reports for management decisionmaking.
• Analyse data trends identify gaps and raise concerns to national leadership.
• Maintain KPI dashboards and ensure branch submissions are accurate and on time.
• War Documents.
• Standardisation of the WAR document format ensuring all data is pulled from the same approved reports and sources.
• Incorporation of Product KPI data into the WAR documents where possible to ensure consistency and accurate reporting.

Meeting Coordination

• Schedule national meetings compile agendas attend and take detailed minutes.
• Follow up on action items and ensure deadlines are adhered to.
• Arrange logistics (venues virtual links documentation catering if required).

Requirements:

Qualifications

• Matric / Grade 12 (essential).
• Diploma or certificate in Office Administration Business Administration or similar (advantageous).

Experience

• 35 years experience in an administrative or coordinator role.
• Experience working with national or multibranch environments (advantageous).
• Experience in the security/operations industry an advantage (can be added if needed).

Skills & Competencies

• Strong administrative and organisational skills.
• Excellent communication skills (written and verbal).
• High level of accuracy and attention to detail.
• Proficient in MS Office (Excel Word Outlook PowerPoint).
• Ability to handle confidential information professionally.
• Strong problem-solving and timemanagement abilities.
• Ability to work under pressure and meet deadlines.
• Professional and customer-focused approach.

Personal Attributes

• Proactive and selfdriven.
• Reliable and consistent.
• Strong interpersonal skills.
• Solutionoriented mindset.
• Ability to work independently and as part of a national team.

We reserve the right not to make an appointment to any advertised position. Whilst preference is given to existing employees at all times and the choice made is purely on merit Historically Disadvantaged Candidates and Black Female Candidates are encouraged and supported in the FSG team.

Fidelity Services Group (Pty) Ltd supports global fair practice and business ethics on continuous development of our human capital as the key resource to our success in the markets in which we participate.

Should you not be contacted regarding this position within 10 working days from the closing date please regard your application as unsuccessful