Administrative Clerk Assistant

New Haven, CT - USA

Monthly Salary: $ 45000 - 56000

Posted on: 5 hours ago

Vacancies: 1 Vacancy

Job Summary

This is a remote position.

Pirie Associates Architects is a design-led architectural firm committed to sustainable inclusive and community-focused projects. The practice values collaboration operational efficiency and attention to detail to support the successful delivery of high-quality architectural work.

Position Overview

The Remote Administrative Clerk Assistant provides clerical and administrative support to ensure the smooth functioning of daily business operations. This role focuses on data entry document preparation scheduling record maintenance and general administrative coordination in a fully remote work environment.

The ideal candidate is organized dependable and comfortable supporting a professional services team with structured administrative tasks.

Key Responsibilities

Clerical Support

Perform accurate data entry and maintain internal databases

Organize file and archive digital project documents

Prepare and format correspondence reports and spreadsheets

Assist with document tracking and version control

Administrative Assistance

Monitor shared inboxes and distribute incoming communications

Schedule meetings and manage shared calendars

Draft routine communications and acknowledgements

Take meeting minutes and circulate summaries

Financial & Operational Support

Assist with invoice preparation and expense tracking

Update timesheets and support payroll documentation

Maintain vendor and subscription records

Support onboarding documentation for new hires

General Office Duties

Maintain organized cloud-based filing systems

Update client contact lists and CRM records

Support compliance with internal administrative procedures

Provide additional clerical support to project teams as needed

Requirements

12 years of clerical or administrative experience

Strong attention to detail and organizational skills

Proficiency in Microsoft Office and/or Google Workspace

Ability to work independently in a remote environment

Good written and verbal communication skills

Professional discretion and ability to handle confidential information

Benefits

Competitive salary based on experience

Flexible remote working arrangement

Paid annual leave and public holidays

Professional development and training support

Home office equipment or technology allowance

Supportive and collaborative team culture

Required Skills:

Qualification Professional degree in Landscape Architecture (BLA/MLA or equivalent); advanced degrees a plus. Significant professional experience (often 7 years or more) in landscape and urban design projects. Strong portfolio demonstrating leadership on complex multi-layered landscape projects. Proficiency in landscape design and documentation tools (AutoCAD Adobe Creative Suite GIS/3D tools). Excellent presentation graphic communication and interpersonal skills. Ability to mentor junior staff and work collaboratively in a small studio environment. Personal Attributes Passion for sustainable people-centered design and a commitment to ecological stewardship. Strong critical thinking problem-solving and design research skills. Effective at balancing creative leadership with practical project delivery. Work Culture & Values Pirie Associates values diversity inclusion and collaborative culture where knowledge is openly shared and every team members contribution is meaningful. The firms work intertwines architecture landscape and community engagement to support equitable regenerative design outcomes.

This is a remote position. Pirie Associates Architects is a design-led architectural firm committed to sustainable inclusive and community-focused projects. The practice values collaboration operational efficiency and attention to detail to support the successful delivery of high-quality archite...

This is a remote position.

Position Overview

The ideal candidate is organized dependable and comfortable supporting a professional services team with structured administrative tasks.

Key Responsibilities

Clerical Support

Perform accurate data entry and maintain internal databases

Organize file and archive digital project documents

Prepare and format correspondence reports and spreadsheets

Assist with document tracking and version control

Administrative Assistance

Monitor shared inboxes and distribute incoming communications

Schedule meetings and manage shared calendars

Draft routine communications and acknowledgements

Take meeting minutes and circulate summaries

Financial & Operational Support

Assist with invoice preparation and expense tracking

Update timesheets and support payroll documentation

Maintain vendor and subscription records

Support onboarding documentation for new hires

General Office Duties

Maintain organized cloud-based filing systems

Update client contact lists and CRM records

Support compliance with internal administrative procedures

Provide additional clerical support to project teams as needed

Requirements

12 years of clerical or administrative experience

Strong attention to detail and organizational skills

Proficiency in Microsoft Office and/or Google Workspace

Ability to work independently in a remote environment

Good written and verbal communication skills

Professional discretion and ability to handle confidential information

Benefits

Competitive salary based on experience

Flexible remote working arrangement

Paid annual leave and public holidays

Professional development and training support

Home office equipment or technology allowance

Supportive and collaborative team culture

Required Skills:

Company Industry

IT Services and IT Consulting

Key Skills

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Architectural Design

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About Company

Pirie Associates Architects

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Administrative Clerk Assistant

New Haven, CT - USA

Job Summary

Requirements

Benefits

Requirements

Benefits

Company Industry

Key Skills

About Company

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