Front Office Administrative Assistant

New Haven, CT - USA

Monthly Salary: $ 45000 - 56000

Posted on: 5 hours ago

Vacancies: 1 Vacancy

Job Summary

This is a remote position.

Pirie Associates Architects is a collaborative design-led architectural practice focused on delivering sustainable inclusive and community-oriented projects. The firm values clear communication operational efficiency and strong support systems to enable creative project teams to thrive.

Position Overview

The Front Office Administrative Assistant is the first point of contact for internal and external communications ensuring smooth day-to-day operations in a remote work environment. This role combines front-office administration general clerical support and operational coordination to help maintain an organized and professional workflow for the firm.

The ideal candidate is highly organized personable detail-oriented and comfortable managing multiple administrative tasks remotely.

Key Responsibilities

Front Office & Communication Support

Serve as the initial point of contact for email phone and virtual inquiries

Route client and vendor communications appropriately

Draft proofread and format professional correspondence

Maintain and update contact lists and internal directories

Administrative & Office Support

Manage shared calendars and schedule virtual meetings

Prepare reports presentations and documents for internal and client use

Take meeting minutes and distribute action items

Organize and maintain digital filing and document control systems

Operational & Project Assistance

Assist with invoicing expense tracking and basic financial documentation

Support onboarding of new staff and internal HR documentation

Track project documentation deadlines and maintain project records

Collaborate with project teams to ensure smooth administrative workflows

Requirements

12 years experience in administrative or front office roles

Strong organizational and time-management skills

Excellent written and verbal communication skills

Proficiency in Microsoft Office and/or Google Workspace

Ability to work independently in a remote setting

Professional discretion and attention to detail

Benefits

Competitive salary based on experience

Flexible remote working arrangements

Paid annual leave and public holidays

Professional development and skills training support

Home office equipment or technology allowance

Collaborative inclusive team culture

Opportunity to contribute to meaningful sustainable community-focused architectural projects

Required Skills:

Qualification Professional degree in Landscape Architecture (BLA/MLA or equivalent); advanced degrees a plus. Significant professional experience (often 7 years or more) in landscape and urban design projects. Strong portfolio demonstrating leadership on complex multi-layered landscape projects. Proficiency in landscape design and documentation tools (AutoCAD Adobe Creative Suite GIS/3D tools). Excellent presentation graphic communication and interpersonal skills. Ability to mentor junior staff and work collaboratively in a small studio environment. Personal Attributes Passion for sustainable people-centered design and a commitment to ecological stewardship. Strong critical thinking problem-solving and design research skills. Effective at balancing creative leadership with practical project delivery. Work Culture & Values Pirie Associates values diversity inclusion and collaborative culture where knowledge is openly shared and every team members contribution is meaningful. The firms work intertwines architecture landscape and community engagement to support equitable regenerative design outcomes.

This is a remote position. Pirie Associates Architects is a collaborative design-led architectural practice focused on delivering sustainable inclusive and community-oriented projects. The firm values clear communication operational efficiency and strong support systems to enable creative projec...

This is a remote position.

Position Overview

The ideal candidate is highly organized personable detail-oriented and comfortable managing multiple administrative tasks remotely.

Key Responsibilities

Front Office & Communication Support

Serve as the initial point of contact for email phone and virtual inquiries

Route client and vendor communications appropriately

Draft proofread and format professional correspondence

Maintain and update contact lists and internal directories

Administrative & Office Support

Manage shared calendars and schedule virtual meetings

Prepare reports presentations and documents for internal and client use

Take meeting minutes and distribute action items

Organize and maintain digital filing and document control systems

Operational & Project Assistance

Assist with invoicing expense tracking and basic financial documentation

Support onboarding of new staff and internal HR documentation

Track project documentation deadlines and maintain project records

Collaborate with project teams to ensure smooth administrative workflows

Requirements

12 years experience in administrative or front office roles

Strong organizational and time-management skills

Excellent written and verbal communication skills

Proficiency in Microsoft Office and/or Google Workspace

Ability to work independently in a remote setting

Professional discretion and attention to detail

Benefits

Competitive salary based on experience

Flexible remote working arrangements

Paid annual leave and public holidays

Professional development and skills training support

Home office equipment or technology allowance

Collaborative inclusive team culture

Opportunity to contribute to meaningful sustainable community-focused architectural projects

Required Skills:

Company Industry

IT Services and IT Consulting

Key Skills

Corrosion Inspection
Computer Hardware And Networking
KG Teaching
Marketing & Branding
Bpel

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About Company

Pirie Associates Architects

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Front Office Administrative Assistant

New Haven, CT - USA

Job Summary

Requirements

Benefits

Requirements

Benefits

Company Industry

Key Skills

About Company

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