Administrative Associate

New Haven, CT - USA

Monthly Salary: $ 45000 - 56000

Posted on: 1 hour ago

Vacancies: 1 Vacancy

Job Summary

This is a remote position.

Pirie Associates Architects is a collaborative sustainability-focused architectural practice delivering thoughtful community-driven design solutions. The firm values inclusivity operational excellence and strong internal systems that support creative project delivery.

Position Overview

The Administrative Associate plays a key role in supporting the firms administrative operational and coordination functions. This position requires a highly organized detail-oriented professional who can manage multiple priorities maintain accurate documentation and ensure efficient workflow in a remote work environment.

The role bridges administrative support light operational coordination and internal communication to help project teams and leadership operate effectively.

Key Responsibilities

Manage executive and team calendars scheduling meetings and coordinating appointments

Monitor shared inboxes and route communications appropriately

Prepare proofread and format reports proposals and internal documentation

Maintain organized digital filing systems and document control processes

Project & Team Coordination

Assist with preparation of client submissions and presentation materials

Track deadlines and support project milestone documentation

Coordinate internal meetings record minutes and distribute action items

Support onboarding processes for new hires

Financial & Compliance Support

Assist with invoice preparation and expense tracking

Maintain timesheet logs and support payroll documentation

Help track vendor contracts renewals and subscriptions

Ensure administrative processes comply with internal standards

Data & Records Management

Update CRM systems and maintain accurate client contact databases

Compile reports and assist leadership with internal data summaries

Ensure confidentiality of sensitive business and personnel information

Requirements

2 years experience in administrative office coordination or operations support

Strong organizational and time-management skills

Excellent written and verbal communication skills

Proficiency in Microsoft Office and/or Google Workspace

Ability to work independently in a remote setting

High attention to detail and discretion

Benefits

Competitive salary commensurate with experience

Flexible remote work environment

Generous paid annual leave plus public holidays

Professional development and continuing education support

Home office stipend or equipment allowance

Health and wellbeing support initiatives

Inclusive collaborative workplace culture

Required Skills:

Qualification Professional degree in Landscape Architecture (BLA/MLA or equivalent); advanced degrees a plus. Significant professional experience (often 7 years or more) in landscape and urban design projects. Strong portfolio demonstrating leadership on complex multi-layered landscape projects. Proficiency in landscape design and documentation tools (AutoCAD Adobe Creative Suite GIS/3D tools). Excellent presentation graphic communication and interpersonal skills. Ability to mentor junior staff and work collaboratively in a small studio environment. Personal Attributes Passion for sustainable people-centered design and a commitment to ecological stewardship. Strong critical thinking problem-solving and design research skills. Effective at balancing creative leadership with practical project delivery. Work Culture & Values Pirie Associates values diversity inclusion and collaborative culture where knowledge is openly shared and every team members contribution is meaningful. The firms work intertwines architecture landscape and community engagement to support equitable regenerative design outcomes.

This is a remote position. Pirie Associates Architects is a collaborative sustainability-focused architectural practice delivering thoughtful community-driven design solutions. The firm values inclusivity operational excellence and strong internal systems that support creative project delivery. ...

This is a remote position.

Position Overview

The role bridges administrative support light operational coordination and internal communication to help project teams and leadership operate effectively.

Key Responsibilities

Manage executive and team calendars scheduling meetings and coordinating appointments

Monitor shared inboxes and route communications appropriately

Prepare proofread and format reports proposals and internal documentation

Maintain organized digital filing systems and document control processes

Project & Team Coordination

Assist with preparation of client submissions and presentation materials

Track deadlines and support project milestone documentation

Coordinate internal meetings record minutes and distribute action items

Support onboarding processes for new hires

Financial & Compliance Support

Assist with invoice preparation and expense tracking

Maintain timesheet logs and support payroll documentation

Help track vendor contracts renewals and subscriptions

Ensure administrative processes comply with internal standards

Data & Records Management

Update CRM systems and maintain accurate client contact databases

Compile reports and assist leadership with internal data summaries

Ensure confidentiality of sensitive business and personnel information

Requirements

2 years experience in administrative office coordination or operations support

Strong organizational and time-management skills

Excellent written and verbal communication skills

Proficiency in Microsoft Office and/or Google Workspace

Ability to work independently in a remote setting

High attention to detail and discretion

Benefits

Competitive salary commensurate with experience

Flexible remote work environment

Generous paid annual leave plus public holidays

Professional development and continuing education support

Home office stipend or equipment allowance

Health and wellbeing support initiatives

Inclusive collaborative workplace culture

Required Skills:

Company Industry

IT Services and IT Consulting

Key Skills

Business Intelligence
Car Driving
Analysis
Android
Fireworks

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About Company

Pirie Associates Architects

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Administrative Associate

New Haven, CT - USA

Job Summary

Requirements

Benefits

Requirements

Benefits

Company Industry

Key Skills

About Company

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