Information Clerk

New Haven, CT - USA

Monthly Salary: $ 45000 - 56000

Posted on: 18 hours ago

Vacancies: 1 Vacancy

Job Summary

This is a remote position.

Pirie Associates Architects is a collaborative sustainability-focused architectural firm delivering thoughtful community-driven design solutions. The practice values accuracy transparency and strong internal systems that support creative project teams and client relationships.

Position Overview

The Remote Information Clerk is responsible for managing maintaining and organizing digital information and records across the practice. This role ensures that project documentation internal data and client records are accurate accessible and securely maintained in a remote work environment.

The ideal candidate is detail-oriented highly organized and comfortable handling structured information systems while supporting a professional design team.

Key Responsibilities

Information & Records Management

Maintain and update digital filing systems and document databases

Ensure accurate data entry and record keeping across projects

Organize and archive project files in accordance with internal procedures

Monitor document version control and ensure proper naming conventions

Data & Reporting Support

Compile and update internal reports and data summaries

Maintain client contact databases and CRM systems

Assist with tracking project documentation deadlines

Support data audits and internal compliance checks

Communication & Administrative Support

Respond to general information requests and route enquiries appropriately

Assist with preparing documentation for client submissions

Coordinate meeting records and distribute information to relevant team members

Support onboarding documentation and internal communications

Confidentiality & Compliance

Safeguard sensitive client and business information

Ensure data protection standards are maintained

Assist with maintaining compliance documentation where required

Requirements

12 years of clerical records management or administrative experience

Strong attention to detail and organisational skills

Proficiency in Microsoft Office and/or Google Workspace

Ability to manage digital document systems efficiently

Strong written and verbal communication skills

Ability to work independently in a remote environment

Benefits

Competitive salary commensurate with experience

Flexible remote work arrangement

Paid annual leave and public holidays

Professional development and skills training support

Home office stipend or equipment allowance

Supportive collaborative workplace culture

Required Skills:

Qualification Professional degree in Landscape Architecture (BLA/MLA or equivalent); advanced degrees a plus. Significant professional experience (often 7 years or more) in landscape and urban design projects. Strong portfolio demonstrating leadership on complex multi-layered landscape projects. Proficiency in landscape design and documentation tools (AutoCAD Adobe Creative Suite GIS/3D tools). Excellent presentation graphic communication and interpersonal skills. Ability to mentor junior staff and work collaboratively in a small studio environment. Personal Attributes Passion for sustainable people-centered design and a commitment to ecological stewardship. Strong critical thinking problem-solving and design research skills. Effective at balancing creative leadership with practical project delivery. Work Culture & Values Pirie Associates values diversity inclusion and collaborative culture where knowledge is openly shared and every team members contribution is meaningful. The firms work intertwines architecture landscape and community engagement to support equitable regenerative design outcomes.

This is a remote position. Pirie Associates Architects is a collaborative sustainability-focused architectural firm delivering thoughtful community-driven design solutions. The practice values accuracy transparency and strong internal systems that support creative project teams and client relati...

This is a remote position.

Position Overview

The ideal candidate is detail-oriented highly organized and comfortable handling structured information systems while supporting a professional design team.

Key Responsibilities

Information & Records Management

Maintain and update digital filing systems and document databases

Ensure accurate data entry and record keeping across projects

Organize and archive project files in accordance with internal procedures

Monitor document version control and ensure proper naming conventions

Data & Reporting Support

Compile and update internal reports and data summaries

Maintain client contact databases and CRM systems

Assist with tracking project documentation deadlines

Support data audits and internal compliance checks

Communication & Administrative Support

Respond to general information requests and route enquiries appropriately

Assist with preparing documentation for client submissions

Coordinate meeting records and distribute information to relevant team members

Support onboarding documentation and internal communications

Confidentiality & Compliance

Safeguard sensitive client and business information

Ensure data protection standards are maintained

Assist with maintaining compliance documentation where required

Requirements

12 years of clerical records management or administrative experience

Strong attention to detail and organisational skills

Proficiency in Microsoft Office and/or Google Workspace

Ability to manage digital document systems efficiently

Strong written and verbal communication skills

Ability to work independently in a remote environment

Benefits

Competitive salary commensurate with experience

Flexible remote work arrangement

Paid annual leave and public holidays

Professional development and skills training support

Home office stipend or equipment allowance

Supportive collaborative workplace culture

Required Skills:

Company Industry

IT Services and IT Consulting

Key Skills

Customer Service
Communication skills
Basic Math
Cashiering
Computer Skills
Math
Retail Sales
10 Key Calculator
Copywriting
Cash Handling
Planograms
Stocking

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About Company

Pirie Associates Architects

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Information Clerk

New Haven, CT - USA

Job Summary

Requirements

Benefits

Requirements

Benefits

Company Industry

Key Skills

About Company

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