Records Clerk

New Haven, CT - USA

Monthly Salary: $ 45000 - 56000

Posted on: 18 hours ago

Vacancies: 1 Vacancy

Job Summary

This is a remote position.

Pirie Associates Architects is a collaborative design-led architectural firm committed to sustainable inclusive and community-focused projects. The practice values structured systems clear documentation and operational excellence to support the delivery of high-quality architectural services.

Position Overview

The Records Clerk is responsible for maintaining accurate organized and secure digital records across the practice. This role ensures project documentation client files contracts and administrative records are properly stored updated and easily accessible in a remote working environment.

The ideal candidate is highly detail-oriented methodical and comfortable managing confidential information within a professional services setting.

Key Responsibilities

Records Management

Maintain and organize digital filing systems for project and administrative records

Ensure proper document naming conventions and version control

Archive completed project files according to internal retention policies

Retrieve records and documentation upon request

Data Entry & Accuracy

Perform accurate data entry into internal databases and tracking systems

Update client and project records regularly

Conduct periodic audits to ensure record accuracy and completeness

Compliance & Confidentiality

Safeguard confidential client employee and business information

Assist in maintaining compliance with internal documentation standards

Support record retention and data protection procedures

Administrative Support

Assist with preparing documentation for client submissions

Maintain contract and vendor documentation logs

Coordinate meeting records and distribute relevant documentation

Provide general clerical support to project teams as needed

Requirements

13 years of experience in records management clerical or administrative roles

Strong attention to detail and organizational skills

Proficiency in Microsoft Office and/or Google Workspace

Experience working with digital document management systems

Ability to work independently in a remote setting

High level of discretion and professionalism

Benefits

Competitive salary based on experience

Flexible remote working arrangement

Paid annual leave and public holidays

Professional development and training support

Home office stipend or equipment allowance

Supportive and collaborative team culture

Required Skills:

Qualification Professional degree in Landscape Architecture (BLA/MLA or equivalent); advanced degrees a plus. Significant professional experience (often 7 years or more) in landscape and urban design projects. Strong portfolio demonstrating leadership on complex multi-layered landscape projects. Proficiency in landscape design and documentation tools (AutoCAD Adobe Creative Suite GIS/3D tools). Excellent presentation graphic communication and interpersonal skills. Ability to mentor junior staff and work collaboratively in a small studio environment. Personal Attributes Passion for sustainable people-centered design and a commitment to ecological stewardship. Strong critical thinking problem-solving and design research skills. Effective at balancing creative leadership with practical project delivery. Work Culture & Values Pirie Associates values diversity inclusion and collaborative culture where knowledge is openly shared and every team members contribution is meaningful. The firms work intertwines architecture landscape and community engagement to support equitable regenerative design outcomes.

This is a remote position. Pirie Associates Architects is a collaborative design-led architectural firm committed to sustainable inclusive and community-focused projects. The practice values structured systems clear documentation and operational excellence to support the delivery of high-quality...

This is a remote position.

Position Overview

The ideal candidate is highly detail-oriented methodical and comfortable managing confidential information within a professional services setting.

Key Responsibilities

Records Management

Maintain and organize digital filing systems for project and administrative records

Ensure proper document naming conventions and version control

Archive completed project files according to internal retention policies

Retrieve records and documentation upon request

Data Entry & Accuracy

Perform accurate data entry into internal databases and tracking systems

Update client and project records regularly

Conduct periodic audits to ensure record accuracy and completeness

Compliance & Confidentiality

Safeguard confidential client employee and business information

Assist in maintaining compliance with internal documentation standards

Support record retention and data protection procedures

Administrative Support

Assist with preparing documentation for client submissions

Maintain contract and vendor documentation logs

Coordinate meeting records and distribute relevant documentation

Provide general clerical support to project teams as needed

Requirements

13 years of experience in records management clerical or administrative roles

Strong attention to detail and organizational skills

Proficiency in Microsoft Office and/or Google Workspace

Experience working with digital document management systems

Ability to work independently in a remote setting

High level of discretion and professionalism

Benefits

Competitive salary based on experience

Flexible remote working arrangement

Paid annual leave and public holidays

Professional development and training support

Home office stipend or equipment allowance

Supportive and collaborative team culture

Required Skills:

Company Industry

IT Services and IT Consulting

Key Skills

Customer Service
Communication skills
Basic Math
Cashiering
Computer Skills
Math
Retail Sales
10 Key Calculator
Copywriting
Cash Handling
Planograms
Stocking

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About Company

Pirie Associates Architects

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Records Clerk

New Haven, CT - USA

Job Summary

Requirements

Benefits

Requirements

Benefits

Company Industry

Key Skills

About Company

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