This is a remote position.
Pirie Associates Architects is a collaborative design-led architectural practice focused on delivering thoughtful sustainable and community-driven projects. The studio values inclusivity innovation and a supportive team culture that empowers individuals to contribute meaningfully to high-quality built environments.
We are seeking a highly organized and proactive Remote Office Assistant to support the smooth day-to-day administrative operations of the practice. This role is ideal for someone who thrives in a structured yet creative professional environment and enjoys supporting a dynamic design team.
The successful candidate will play a key role in maintaining efficient workflows coordinating communications and supporting internal business functions in a remote setting.
Key Responsibilities
Administrative Support
Manage shared inboxes and route communications appropriately
Coordinate calendars meetings and virtual appointments
Prepare format and proofread documents reports and presentations
Maintain digital filing systems and ensure document version control
Office & Operations Coordination
Assist with procurement of office supplies and software subscriptions
Support onboarding documentation for new team members
Track timesheets and assist with internal reporting
Maintain internal databases and CRM systems
Finance & Project Assistance
Support invoice preparation and expense tracking
Assist with project documentation and contract administration
Coordinate consultant and supplier communications as needed
Communication & Client Support
Act as first point of contact for general enquiries
Assist in preparing client proposals and submission documents
Take meeting minutes and circulate action points
Requirements
13 years experience in an administrative or office support role
Strong organizational and multitasking abilities
Excellent written and verbal communication skills
Proficiency in Microsoft Office and/or Google Workspace
Comfortable working independently in a remote environment
High level of discretion and professionalism
Desirable Skills
Experience in architecture construction or professional services
Familiarity with project management tools (e.g. Asana Trello)
Basic bookkeeping knowledge (e.g. Xero or QuickBooks)
Understanding of document control processes
Benefits
Competitive salary based on experience
Flexible remote working with supportive team culture
Generous annual leave allowance plus public holidays
Professional development opportunities and training support
Home office allowance (equipment and technology support)
Wellbeing initiatives and flexible scheduling
Opportunity to contribute to meaningful community-focused design projects
Required Skills:
Qualification Professional degree in Landscape Architecture (BLA/MLA or equivalent); advanced degrees a plus. Significant professional experience (often 7 years or more) in landscape and urban design projects. Strong portfolio demonstrating leadership on complex multi-layered landscape projects. Proficiency in landscape design and documentation tools (AutoCAD Adobe Creative Suite GIS/3D tools). Excellent presentation graphic communication and interpersonal skills. Ability to mentor junior staff and work collaboratively in a small studio environment. Personal Attributes Passion for sustainable people-centered design and a commitment to ecological stewardship. Strong critical thinking problem-solving and design research skills. Effective at balancing creative leadership with practical project delivery. Work Culture & Values Pirie Associates values diversity inclusion and collaborative culture where knowledge is openly shared and every team members contribution is meaningful. The firms work intertwines architecture landscape and community engagement to support equitable regenerative design outcomes.
This is a remote position. Pirie Associates Architects is a collaborative design-led architectural practice focused on delivering thoughtful sustainable and community-driven projects. The studio values inclusivity innovation and a supportive team culture that empowers individuals to contribute m...
This is a remote position.
Pirie Associates Architects is a collaborative design-led architectural practice focused on delivering thoughtful sustainable and community-driven projects. The studio values inclusivity innovation and a supportive team culture that empowers individuals to contribute meaningfully to high-quality built environments.
We are seeking a highly organized and proactive Remote Office Assistant to support the smooth day-to-day administrative operations of the practice. This role is ideal for someone who thrives in a structured yet creative professional environment and enjoys supporting a dynamic design team.
The successful candidate will play a key role in maintaining efficient workflows coordinating communications and supporting internal business functions in a remote setting.
Key Responsibilities
Administrative Support
Manage shared inboxes and route communications appropriately
Coordinate calendars meetings and virtual appointments
Prepare format and proofread documents reports and presentations
Maintain digital filing systems and ensure document version control
Office & Operations Coordination
Assist with procurement of office supplies and software subscriptions
Support onboarding documentation for new team members
Track timesheets and assist with internal reporting
Maintain internal databases and CRM systems
Finance & Project Assistance
Support invoice preparation and expense tracking
Assist with project documentation and contract administration
Coordinate consultant and supplier communications as needed
Communication & Client Support
Act as first point of contact for general enquiries
Assist in preparing client proposals and submission documents
Take meeting minutes and circulate action points
Requirements
13 years experience in an administrative or office support role
Strong organizational and multitasking abilities
Excellent written and verbal communication skills
Proficiency in Microsoft Office and/or Google Workspace
Comfortable working independently in a remote environment
High level of discretion and professionalism
Desirable Skills
Experience in architecture construction or professional services
Familiarity with project management tools (e.g. Asana Trello)
Basic bookkeeping knowledge (e.g. Xero or QuickBooks)
Understanding of document control processes
Benefits
Competitive salary based on experience
Flexible remote working with supportive team culture
Generous annual leave allowance plus public holidays
Professional development opportunities and training support
Home office allowance (equipment and technology support)
Wellbeing initiatives and flexible scheduling
Opportunity to contribute to meaningful community-focused design projects
Required Skills:
Qualification Professional degree in Landscape Architecture (BLA/MLA or equivalent); advanced degrees a plus. Significant professional experience (often 7 years or more) in landscape and urban design projects. Strong portfolio demonstrating leadership on complex multi-layered landscape projects. Proficiency in landscape design and documentation tools (AutoCAD Adobe Creative Suite GIS/3D tools). Excellent presentation graphic communication and interpersonal skills. Ability to mentor junior staff and work collaboratively in a small studio environment. Personal Attributes Passion for sustainable people-centered design and a commitment to ecological stewardship. Strong critical thinking problem-solving and design research skills. Effective at balancing creative leadership with practical project delivery. Work Culture & Values Pirie Associates values diversity inclusion and collaborative culture where knowledge is openly shared and every team members contribution is meaningful. The firms work intertwines architecture landscape and community engagement to support equitable regenerative design outcomes.
Job Location:
Monthly Salary:
$ 45000 - 56000
Posted on:
5 hours ago
Vacancies:
1 Vacancy
