Clerical Assistant

New Haven, CT - USA

Monthly Salary: $ 45000 - 56000

Posted on: 8 hours ago

Vacancies: 1 Vacancy

Job Summary

This is a remote position.

Pirie Associates Architects is a collaborative design-focused architectural firm committed to sustainable inclusive and community-driven design. The practice values professionalism attention to detail and strong team coordination to support the delivery of high-quality architectural projects.

Position Summary

The Remote Clerical Assistant provides essential administrative and clerical support to ensure efficient day-to-day operations across the practice. This role focuses on document handling data entry communication support and maintaining accurate digital records in a remote working environment.

This position is ideal for a highly organized individual who enjoys structured tasks accuracy and supporting a professional services team.

Key Responsibilities

Clerical & Administrative Support

Perform data entry and maintain accurate digital records

Organize file and archive project documentation electronically

Prepare and format letters reports spreadsheets and presentations

Assist with document control and version tracking

Communication Support

Monitor shared inboxes and forward enquiries appropriately

Draft routine correspondence and acknowledgements

Schedule meetings and maintain team calendars

Take meeting minutes and distribute action items

Finance & Reporting Assistance

Support invoice processing and expense tracking

Maintain timesheet logs and update internal databases

Assist with compiling reports for internal review

General Office Duties

Maintain organized cloud-based filing systems

Update contact lists and CRM records

Support onboarding documentation for new staff

Assist with procurement tracking and vendor records

Requirements

12 years experience in a clerical or administrative role

Strong attention to detail and organizational skills

Proficiency in Microsoft Office and/or Google Workspace

Comfortable working independently in a remote environment

Good written and verbal communication skills

Ability to handle confidential information with discretion

Benefits

Competitive salary commensurate with experience

Flexible remote working arrangement

Paid annual leave and public holidays

Professional development and training support

Home office allowance or equipment support

Supportive collaborative team culture

Required Skills:

Qualification Professional degree in Landscape Architecture (BLA/MLA or equivalent); advanced degrees a plus. Significant professional experience (often 7 years or more) in landscape and urban design projects. Strong portfolio demonstrating leadership on complex multi-layered landscape projects. Proficiency in landscape design and documentation tools (AutoCAD Adobe Creative Suite GIS/3D tools). Excellent presentation graphic communication and interpersonal skills. Ability to mentor junior staff and work collaboratively in a small studio environment. Personal Attributes Passion for sustainable people-centered design and a commitment to ecological stewardship. Strong critical thinking problem-solving and design research skills. Effective at balancing creative leadership with practical project delivery. Work Culture & Values Pirie Associates values diversity inclusion and collaborative culture where knowledge is openly shared and every team members contribution is meaningful. The firms work intertwines architecture landscape and community engagement to support equitable regenerative design outcomes.

This is a remote position. Pirie Associates Architects is a collaborative design-focused architectural firm committed to sustainable inclusive and community-driven design. The practice values professionalism attention to detail and strong team coordination to support the delivery of high-quality...

This is a remote position.

Position Summary

This position is ideal for a highly organized individual who enjoys structured tasks accuracy and supporting a professional services team.

Key Responsibilities

Clerical & Administrative Support

Perform data entry and maintain accurate digital records

Organize file and archive project documentation electronically

Prepare and format letters reports spreadsheets and presentations

Assist with document control and version tracking

Communication Support

Monitor shared inboxes and forward enquiries appropriately

Draft routine correspondence and acknowledgements

Schedule meetings and maintain team calendars

Take meeting minutes and distribute action items

Finance & Reporting Assistance

Support invoice processing and expense tracking

Maintain timesheet logs and update internal databases

Assist with compiling reports for internal review

General Office Duties

Maintain organized cloud-based filing systems

Update contact lists and CRM records

Support onboarding documentation for new staff

Assist with procurement tracking and vendor records

Requirements

12 years experience in a clerical or administrative role

Strong attention to detail and organizational skills

Proficiency in Microsoft Office and/or Google Workspace

Comfortable working independently in a remote environment

Good written and verbal communication skills

Ability to handle confidential information with discretion

Benefits

Competitive salary commensurate with experience

Flexible remote working arrangement

Paid annual leave and public holidays

Professional development and training support

Home office allowance or equipment support

Supportive collaborative team culture

Required Skills:

Company Industry

IT Services and IT Consulting

Key Skills

Fashion Retail
Engineering
IFRS
Axapta
Computing

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About Company

Pirie Associates Architects

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Clerical Assistant

New Haven, CT - USA

Job Summary

Requirements

Benefits

Requirements

Benefits

Company Industry

Key Skills

About Company

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