HR Operation Executive (5-month Contract)

You have a pivotal role behind the scenes

This role sits at the heart of our workplace with a strong focus on office administration while also supporting key HR operations tasks. This is a 5month contract role covering maternity leave (April to August). You enable teams to be productive wherever they are keeping the office running smoothly and efficiently while contributing to operational growth both locally and across the APAC region. From coordinating day-to-day office needs to supporting onboarding and employee lifecycle activities youre deeply involved in the action and energized by making a real difference. You enjoy partnering with the management team solving problems with pragmatism and care and collaborating with smart experienced teammates. With a natural warmth strong communication skills and an eye for detail you help create an environment where people feel supported connected and empowered to do their best work.

We embrace talent diversity. As a regional hub in Asia-Pacific youll get to work with colleagues in other markets from different backgrounds and on a diverse range of projects.

If you like where this story is leading read on to see how the plot thickens.

P.S. Must have a sense of humour and appetite for fun.

The Plot Thickens: Job Description

This position with mandatory Japanese and English language skills.

• Workplace Management:Oversee daily office operations to maintain a safe inclusive and efficient space where employees can thrive. Oversee vendor relationships and manage office services to deliver a smooth experience for both on-site and hybrid teams. Serve as the primary contact for office-related employee support covering areas such as travel bookings logistics coordination procedures and vendor oversight contributing to a workspace that fosters collaboration engagement and employee well-being.
• Office Administration: Work with local General Manager and management team to understand future company admin objectives and develop local admin plans and solutions. Work with both local and regional P&C team to ensure the compliance to company policies and procedures in all operation functions. Enhance work environment and maintain good working conditions in the office. Take responsibility for the maintenance and alteration of office areas and equipment office supplies including office equipment assets resources etc. as well as maintain good relations with all service providers. Responsible for reception phone calls to ensure effective and professional communication is delivered both internally and externally. Supervise staff business card productions trainings meetings travel arrangements etc when necessary. Responsible for agency subscriptions.
• Employee Experience: Oversee the management of the employees journey from office and facilities management IT and accounting liaison onboarding to offboarding and employee branding and culture projects within The Hoffman Agency promoting positive employee relations and maintaining a healthy work environment.
• Culture & Engagement:Champion programs that foster inclusion celebrate diversity and build strong connections across teams. Play a key role in organizing events recognition activities and engagement campaigns that boost morale encourage collaboration and reinforce a sense of belonging throughout the organization.
• Recruitment Operations:Play a key role in delivering a seamless and positive candidate-to-employee experience. This includes preparing offer letters managing essential hiring documentation and coordinating help roll out initiatives like buddy systems and onboarding programs designed to create a welcoming environment and set new hires up for success from day one.
• Operational Excellence:Keep our HR systems sharp and reliable by ensuring employee data isaccurate secure and up to date. Drive smooth HR operations bymaintainingcompliance and championing process improvements that boost efficiency and empower smart decision-making.
• Legal Compliance:Ensure compliance with employment laws regulations and industry standards. Stay updated on changes inlaborlaws and regulations and implement necessary changes to HR policies and practices accordingly. Collaborate with local consultants where necessary to address employment-related legal issues and mitigate potential risks.
• Regional Support:Support regional coordination work as needed
• Others:Support any otheradhocHR administrationactivitiesand initiatives as necessary including but not limited to working with Finance and IT on budgeting invoicing and workplace equipment setup.

Attributes of the Protagonist(Thats You)

• A creative problem-solver withstrong communicationskills
• Team playerwithcan do attitude
  
• Energetic and ready to tackle challenges with a can-do attitude
• Genuine passion for people and building positive workplace experiences
• Comfortable with technology and eager to learn new HR tools
• Highly organized resourceful and always looking for smarter ways to work

The Heros Background: Qualifications

• Experience in HR Operations administration and office management capacity with good knowledge in overseas and local couriers management travel booking etc.
• Bachelors degree preferred in Human Resources Business Administration Psychology Communications or related fields
• At least 3 (preferably 5 and above)years of relevant experience supporting HR operations employee relations or talent management
• Strong written and verbal communication skills
• Proficiencyin English is essential;additionallanguages are a plus
• Enthusiasm forleveragingdigital tools and HR technologies to enhancepeoplepractices
• A curious proactive mindset with a passion for continuous learning and contributing to organizational growth
  

About The Hoffman Agency

We are an integrated communications consultancy built to solve tough challenges the more complex the better for technology companies shaping the future. Headquartered in Silicon Valley our network spans across global innovation hubs including Bangkok Boston Beijing Hong Kong Jakarta Kuala Lumpur London Munich Paris Portland San Jose Seoul Shanghai Singapore Taipei and Tokyo.

At Hoffman we combine deep tech understanding with bold storytelling to help brands stand out influence conversations and drive meaningful impact.

For more information visit

We are proud to be a diverse and inclusive workplace one that celebrates individuality and welcomes people of all backgrounds. Were an equal opportunity employer and we encourage applications from all individuals regardless of race ethnicity nationality gender identity sexual orientation age religion disability or veteran status.

Join us and be at the forefront of marketing and communications innovation partnering with industry-leading technology brands across the world. We value diverse perspectives inclusive decision-making and ideas that push boundaries to shape whats next.

Required Experience:

Senior IC