Executive Assistant I (Facilities Management)

Hong Kong - Hong Kong

Monthly Salary: Not Disclosed

Posted on: 11 hours ago

Vacancies: 1 Vacancy

Job Summary

Application Deadline : 15 February 2026
Date of Issue : 2 February 2026

Vacancy Notification Circular No. HKEC260208

Rank : Executive Assistant I
Department / Cluster : Facilities Management department / Hong Kong East Cluster
Pay : HK$24191 - HK$28623 per month
Up to 5% of total basic salary as end-of-contract gratuity may be offered to contract staff upon completion of the contract subject to satisfactory performance.

Key Responsibilities:
1. To assist supervisors in coordinating the schedule for various inspections
2. To handle phone and email enquiry on inspections schedule progress and follow-up.
3. To consolidate and compile inspection reports and photo records of all premises in HKEC
4. To update database and prepare statistical reports.
5. To provide administrative support in matters relating to office management
6. To follow-up on defect rectification list and update registry.
7. To provide secretariat support to internal meetings and meeting with users/ contractors.
8. To help with cashflow management and monitoring.
9. To perform any other duties as assigned by supervisors.

Entry Requirements:
1. University Graduate with work experience; OR
2. F.5 / S.5 with:
(a) Passes in 5 subjects in the HKCEE including English Language (Syl. B) and Chinese Language or equivalent;
OR
(b) 5 subjects in the HKDSE attaining the level specified below:
- Level 2 in English Language and Chinese Language ; and
- Level 2 in New Senior Secondary subjects / Attained in Applied Learning subjects (subject to a maximum of 2 subjects under this category) / Grade E in Other Language subjects or equivalent;
AND diploma in a specialized function AND relevant experience.

Preferred Attributes / Exposure:
1. Work experience in hospital administration facility or property management fitting out interior design building maintenance & surveying would be an advantage.
2. Proficiency in PC applications (e.g. AutoCAD MS Word Excel and PowerPoint).
3. Good command in written and spoken English and Chinese.
4. Good communication and organizational skills.
5. Responsible self-motivated willing to work under pressure and able to work in dependently.

Remarks
1. Please refer to for Notes to Applicants.
2. This post is time-limited in nature. Selected candidate will be offered either contract or fixed-term appointment up to 22 months depending on his/her existing employment terms. The renewal / extension of appointment will be subject to service needs availability of funding and job performance.
Please submit on-line application on or before15 February 2026. Please note that only on-line applications submitted via Hospital Authority Careers Webpage would be processed.
For enquiries please telephone.

Required Experience:

Application Deadline : 15 February 2026Date of Issue : 2 February 2026Vacancy Notification Circular No. HKEC260208Rank : Executive Assistant IDepartment / Cluster : Facilities Management department / Hong Kong East ClusterPay : HK$24191 - HK$28623 per monthUp to 5% of total basic salary as end-of-co...

Application Deadline : 15 February 2026
Date of Issue : 2 February 2026

Vacancy Notification Circular No. HKEC260208