Accounts Receivable Clerk

Chicago, IL - USA

Monthly Salary: Not Disclosed

Posted on: 15 hours ago

Vacancies: 1 Vacancy

Job Summary

We invite you to join the world of luxury hospitality at Fairmont Chicago Millennium Park as our new Accounts Receivable Clerk. Under the guidance of the Assistant Director of Finance youll support the Finance department on the financial operations of the hotel while managing hotel assets and ensuring a organized and efficient accounting environment.

Job Responsibilities:

Prepare accurate invoices for groups events corporate accounts and longstay guests in line with Fairmont and Accor standards
Verify supporting documentation such as contracts banquet event orders and rate agreements before billing
Ensure timely distribution of invoices to clients and internal departments
Monitor outstanding balances and follow up promptly to ensure timely payment
Maintain the AR ageing report and escalate overdue accounts as required
Liaise with clients to resolve billing queries professionally and efficiently
Reconcile guest and city ledger accounts daily ensuring accuracy and completeness
Prepare monthend AR reports for the Finance Manager and Financial Controller
Support audit requirements by maintaining organized compliant financial records
Ensure adherence to Accor credit policies including credit checks and approval processes
Maintain accurate client profiles in the PMS and financial systems
Protect guest data in line with GDPR and Accor privacy standards
Work closely with Sales Events and Front Office to ensure accurate billing information
Support colleagues by providing financial clarity on group blocks deposits and billing instructions
Attend departmental meetings to review AR performance and upcoming business.
Perform clerical work creating and maintaining spreadsheets
Handle customer inquiries in a professional and timely manner provide customers with accurate invoices statements and schedules
Keep management aware of any unusual operation or financial occurrences and/or significant deviations
Ensure overall guest satisfaction by attentive listening and then immediately resolving guest issues or elevating to the Director of Finance
Cross-Train in other areas within the Finance Department
Other duties as assigned

Qualifications :

What will you bring to this role

Accounting experience or degree in a related field is required
Previous experience in hotel accounting preferred
Ability to multitask work in a fast-paced environment and have a high-level of attention to detail
Strong written and verbal communication skills
Demonstrate ownership and problem solving skills
Ability to embrace the Fairmont brand promise and luxury in your role and in all your interactions.
Ability to foster an inclusive environment where every individual feels valued and respected

Additional Information :

Salary expectations: Subject to experience hourly pay will range from $27.00 to $30.00

Visa Requirements: Successful candidates must be legally eligible to work in the United States.

Employee Benefits:

Join our team and enjoy a range of exclusive colleague perks including complimentary upgrades extended stays discounted stays across Fairmont & Raffles properties special dining and wellness discounts and added luxuries to enhance your experience. We believe in taking care of our team ensuring that your hard work is rewarded with exceptional benefits. Add any other benefits relevant to your property.

Our Values

Respect: We value the needs ideas and individuality of others. We treat everyone with fairness and dignity.
Excellence: We make genuine connections and we cherish every opportunity to make the people around us feel special.
Belonging: We celebrate our differences. We support each other and we always stand together.
Empowerment: We have authority to take initiative and anticipate moments that create unforgettable experiences.
Integrity: We build trust through mutual respect and being authentic.

Diversity & Inclusion

Fairmont is committed to creating an inclusive environment where diverse talent thrives. We welcome candidates from all backgrounds to join our team.

All your information will be kept confidential according to EEO guidelines.

Remote Work :

Employment Type :

Full-time

Job Responsibilities:

Prepare accurate invoices for groups events corporate accounts and longstay guests in line with Fairmont and Accor standards
Verify supporting documentation such as contracts banquet event orders and rate agreements before billing
Ensure timely distribution of invoices to clients and internal departments
Monitor outstanding balances and follow up promptly to ensure timely payment
Maintain the AR ageing report and escalate overdue accounts as required
Liaise with clients to resolve billing queries professionally and efficiently
Reconcile guest and city ledger accounts daily ensuring accuracy and completeness
Prepare monthend AR reports for the Finance Manager and Financial Controller
Support audit requirements by maintaining organized compliant financial records
Ensure adherence to Accor credit policies including credit checks and approval processes
Maintain accurate client profiles in the PMS and financial systems
Protect guest data in line with GDPR and Accor privacy standards
Work closely with Sales Events and Front Office to ensure accurate billing information
Support colleagues by providing financial clarity on group blocks deposits and billing instructions
Attend departmental meetings to review AR performance and upcoming business.
Perform clerical work creating and maintaining spreadsheets
Handle customer inquiries in a professional and timely manner provide customers with accurate invoices statements and schedules
Keep management aware of any unusual operation or financial occurrences and/or significant deviations
Ensure overall guest satisfaction by attentive listening and then immediately resolving guest issues or elevating to the Director of Finance
Cross-Train in other areas within the Finance Department
Other duties as assigned

Qualifications :

What will you bring to this role

Accounting experience or degree in a related field is required
Previous experience in hotel accounting preferred
Ability to multitask work in a fast-paced environment and have a high-level of attention to detail
Strong written and verbal communication skills
Demonstrate ownership and problem solving skills
Ability to embrace the Fairmont brand promise and luxury in your role and in all your interactions.
Ability to foster an inclusive environment where every individual feels valued and respected

Additional Information :

Salary expectations: Subject to experience hourly pay will range from $27.00 to $30.00

Visa Requirements: Successful candidates must be legally eligible to work in the United States.

Employee Benefits:

Our Values

Respect: We value the needs ideas and individuality of others. We treat everyone with fairness and dignity.
Excellence: We make genuine connections and we cherish every opportunity to make the people around us feel special.
Belonging: We celebrate our differences. We support each other and we always stand together.
Empowerment: We have authority to take initiative and anticipate moments that create unforgettable experiences.
Integrity: We build trust through mutual respect and being authentic.

Diversity & Inclusion

Fairmont is committed to creating an inclusive environment where diverse talent thrives. We welcome candidates from all backgrounds to join our team.

All your information will be kept confidential according to EEO guidelines.

Remote Work :

Employment Type :

Full-time

Key Skills

Vendor Invoices
Customer Service
Collection calls
A/R Management
credit memos
Past due Account
General Ledger Accounting
Accounting
Excel
Payroll
Account Balances
Credit Card
Financial statement
Delinquents Account
CPA

Apply Now

About Company

AccorHotel

As a pioneer in the art of responsible hospitality, the Accor Group gathers more than 45 brands, 5,600 hotels, 10,000 restaurants, and lifestyle destinations in 110 countries. While each brand has its own personality, where you will be able to truly find yourself, they all share a com ... View more

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