Administrative Specialist

Recruitlytics is focused on building efficient people-first operations that help our teams work smarter and serve customers better. We value excellence inclusion partnership integrity and accountability and were committed to creating an environment where everyone is supported respected and able to do their best SummaryThe Executive Assistant (Operations) provides high-impact administrative support to our Operations leadership team. Youll manage complex calendars coordinate workflows support projects and lead meeting and event planning. This role requires someone who can anticipate needs manage competing priorities protect confidentiality and move work forward even when information is thrive here if youre highly organized proactive detail-oriented and comfortable supporting multiple leaders with different working styles. You should be confident navigating ambiguity adjusting quickly and keeping communication flowing across ResponsibilitiesExecutive Administration & Leadership Support (70%)Serve as the primary scheduler and calendar manager for Operations executives ensuring time is aligned with strategic priorities and deadlinesCoordinate internal and external meetings across time zones including reschedules agenda alignment and logisticsProvide administrative support including:Expense submissions and reconciliationTravel planning and coordinationDocument creation formatting and managementTask and action-item trackingPrepare leaders for meetings by ensuring key documents are organized and readily availableMaintain organized systems that improve efficiency and reduce administrative frictionHandle confidential and sensitive information with discretion and sound judgmentOperations Meeting Planning Project Coordination & Team Support (30%)Support department meetings from planning through post-meeting follow-upTrack action items owners deadlines and ensure follow-throughCoordinate Operations initiatives by helping manage timelines communications and deliverablesSupport internal communications by organizing updates and ensuring stakeholders have what they needHelp facilitate workflow and collaboration across cross-functional teamsOngoing Learning & DevelopmentParticipate in professional development and contribute to a culture of learningBuild new skills adopt better systems and share improvements with the teamNote: The percentages above are guidelines. Other duties may be assigned as Youll BringBachelors degree OR equivalent relevant experience/credentials (examples: CAP PACE CEAP or similar)2 years of administrative experience (executive support strongly preferred)Demonstrated ability to manage complex calendars and coordinate meetings efficientlyStrong Microsoft Outlook calendar management experience including multi-time-zone schedulingHigh proficiency with Office365 (Outlook Word Excel PowerPoint Teams)Excellent organizational skills with strong attention to detail in a fast-paced environmentClear written and verbal communication skills and strong interpersonal presenceProven ability to handle sensitive information with discretion and professionalismAdaptability resilience and a proactive solution-oriented mindsetCommitment to values such as inclusion teamwork integrity and excellencePhysical RequirementsThis role may require the ability to:Sit for extended periods with occasional standing/walkingPerform frequent computer work and document reviewUse standard office equipmentLift and carry light materials as neededParticipate in meetings and calls (video and phone)Travel periodically for meetings trainings or team eventsCompensation & BenefitsRecruitlytics offers competitive compensation and comprehensive benefits. Compensation is location-based and aligned with range (New York NY): $99500 $110500Additional compensation ranges may apply depending on location and to ApplyApplications are reviewed on a rolling basis until the role is filled. Please submit:ResumeCover letter (recommended)If you experience technical issues submitting your application contact our support team through the Recruitlytics application Opportunity EmployerRecruitlytics is an equal opportunity employer. We are committed to building an inclusive workplace and providing equal employment opportunities without regard to race color national origin ancestry sex age religion disability medical condition veteran status marital status pregnancy sexual orientation gender identity/expression genetic information or any other protected also consider qualified applicants with arrest and conviction records in accordance with applicable local and state laws.