Part Time Hybrid Administrative Associate III

Title: Part Time Hybrid Administrative Associate III
Pay Rate: $38.00/hour
Employment Type: Contract Part-Time (6 months)
Schedule: Monday Friday approximately 20 hours per week (schedule between 8:00 AM 6:00 PM)
Location: Stanford CA 94305 Hybrid (approximately 3 days onsite)
Job Code:

Job Overview

Tekberry is seeking a part-time Administrative Associate III to support operations within the Stanford University School of Medicine. This role provides administrative and operational support to faculty and staff helping ensure smooth daily operations within a fast-paced academic environment.

The Administrative Associate will assist with calendar coordination financial transactions travel arrangements and general office administration. The ideal candidate is highly organized detail-oriented and comfortable managing multiple administrative responsibilities.

This is a 20-hour per week hybrid position requiring approximately three days onsite depending on scheduling needs.

As a Tekberry W2 employee you will have access to health benefits including medical dental vision and 401(k) options.

Responsibilities

Administrative & Operational Support
Manage calendars and coordinate meetings for faculty and staff
Schedule appointments meetings and internal events
Prepare meeting materials and assist with logistical coordination
Maintain organized records files and documentation

Financial & Administrative Transactions
Process financial transactions and expense reimbursements
Assist with purchase requests and financial tracking
Support administrative processes related to departmental operations
Maintain accurate documentation for financial activities

Travel & Logistics Coordination
Arrange travel accommodations including flights lodging and transportation
Prepare travel documentation and itineraries
Support administrative logistics for faculty and staff travel

General Office Administration
Provide day-to-day administrative support to department staff
Respond to routine administrative requests and inquiries
Assist with coordination of office operations and administrative workflows
Maintain confidentiality when handling sensitive information

Must-Have Qualifications

Minimum 3 years of administrative or office support experience
Experience managing calendars scheduling meetings and coordinating logistics
Experience handling financial transactions or expense processing
Experience coordinating travel arrangements and itineraries
Strong organizational and time-management skills
Excellent written and verbal communication skills
Proficiency with Microsoft Office (Outlook Word Excel)

Preferred Qualifications

Experience supporting academic healthcare or research environments
Experience with Oracle Financials or similar financial systems
Experience coordinating multiple stakeholders and administrative processes
Ability to manage competing priorities in a fast-paced environment

Work Environment

Hybrid role (approximately 3 days onsite at Stanford University)
Part-time schedule (20 hours per week)
Work hours scheduled between 8:00 AM 6:00 PM Monday Friday
Collaborative academic medical center environment

Referral Bonus

Tekberry offers a $100 referral bonus for candidates you refer who are successfully hired into a Tekberry position. Ask us for details!

About Tekberry

We need hard-working reliable employees. Tekberry offers competitive compensation and benefits including medical dental vision and 401(k). Tekberry is proud to be an Equal Opportunity Employer and a certified MBE/DBE company.

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