Executive Assistant & Office Administrator, Acumen India

Mumbai - India

Monthly Salary: Not Disclosed

Posted on: 13 hours ago

Vacancies: 1 Vacancy

Job Summary

Acumen is seeking an Associate with at least 5 years of experience in office administration or executive support to join the Acumen India team. This role will be based out of our Mumbai office and will play a key role in supporting senior leadership and ensuring the smooth day-to-day functioning of the office.

About Acumen

Acumen is a global force of entrepreneurs investors philanthropists and social innovators working together to build a world based on dignity. We were founded by Jacqueline Novogratz on the radical idea that business when cultivated with moral imagination can break the cycle of poverty. We invest in transformational companies build sustainable markets and prepare leaders with the tools they need to create a more just and inclusive future. Since 2001 we have scaled companies and shaped markets in some of the hardest-to-reach communities on the planet impacting over half-a-billion lives. To learn more visit .

About the role
Acumen India is seeking a dynamic individual for a hybrid role encompassing Office Administrator (50%) and Executive Assistant (50%) responsibilities. Reporting to the India Country Director this role requires a proactive organized individual with a talent for multitasking and a commitment to our mission.

Accountabilities:

Executive Assistant to the India Country Director (50%)

Manage and seamlessly coordinate the India Country Directors daily schedule effectively balancing multiple concurrent priorities across time zones
Arrange and manage domestic and international travel ensuring clear communication of preferences and timely delivery of comprehensive travel itineraries and briefing packs
Prepare submit and track expense reports promptly following travel in line with organizational policies
Handle highly sensitive information with discretion; maintain accurate records documentation and filing systems
Prepare high-quality meeting briefing materials including background research on participants and relevant strategic context
Attend key meetings take detailed notes and proactively track and follow up on action items
Support special projects and strategic initiatives as required
Conduct basic analysis and synthesize information to support leadership decision-making

Office Administration & Support to Acumen Academy Team (50%)

Ensure smooth functioning of Acumen India office by liaising closely with Acumens managed vendors and IT service provider
Collaborate with other office administrators and support organization-wide IT projects implementations and ongoing administration
Coordinate logistics for visits by the Acumen CEO President including local transportation and domestic travel arrangements
Provide administrative support to the Acumen Academy team including coordination of signing printing and stamping of agreements as required
Support due diligence processes for the Acumen Academy team including collection and organization of documents from partner organizations
Support data verification data collection and integration across organizational databases and platforms

Skills and Qualifications:

Minimum 5 years of experience in office administration and providing executive support to senior leadership
Strong organizational planning and project management skills
Demonstrated ability to take initiative work independently follow through on commitments and consistently meet deadlines
Proven capability to coordinate vendor payments in a timely manner ensuring transparency and close collaboration with the Finance team
Ability to thrive in a dynamic fast-paced environment adapt to change and manage multiple priorities effectively
High level of technology proficiency including Microsoft Office and Google Workspace (Outlook Excel Word); ability to quickly learn tools such as Slack NetSuite or equivalent platforms
Exceptional written and verbal communication skills
Strong attention to detail with a quality-focused mindset
Solutions-oriented problem solver with sound judgment
Self-reflective values-driven and aligned with Acumens mission and values
Permanent authorization to work in India

Deadline to apply

Acumen is an equal opportunity employer and is committed to building a diverse and inclusive workplace. We welcome applications from all qualified candidates regardless of gender age differential ability race religion sexual orientation or background.

Applications will be reviewed and interviews scheduled on a rolling basis.

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Required Experience:

Acumen is seeking an Associate with at least 5 years of experience in office administration or executive support to join the Acumen India team. This role will be based out of our Mumbai office and will play a key role in supporting senior leadership and ensuring the smooth day-to-day functioning of ...