Executive Assistant

Austin, TX - USA

Monthly Salary: $ 85 - 135

Posted on: Yesterday

Vacancies: 1 Vacancy

Job Summary

Our client is a fast-paced real estate development and hospitality firm we create thought-provoking spaces and unforgettable experiences across student housing multifamily and mixed-use projects. Our team thrives on collaboration big moves and getting stuff done (GSD). Theyre a vibrant design-driven group that moves fast and operates with heart. If youre ready to roll up your sleeves make an impact and grow in a dynamic environment we want you to join their team!

Role Overview

Were on the hunt for a proactive organized and upbeat Executive Assistant to support their Founder/CEO. This role is key to keeping the wheels of our fast-growing company turning smoothly. Youll manage schedules communications travel and support a variety of special projects. If youre someone who thrives on anticipating needs juggling multiple priorities and working closely with a team this is your opportunity to play a vital role in keeping our leadership connected and productive.

Key Responsibilities

Calendar & Communication Management

Mastermind executive calendars and ensure all meetings calls deadlines and prep time are efficiently optimized
Handle scheduling conflicts with professionalism and urgency
Manage CEO inboxprioritize flag and draft responses as needed
Prepping CEO for meetings by gathering context and materials

Travel & Logistics

Coordinate complex travel logistics (flights hotels ground transportation itineraries)
Stay ahead of travel needs making sure to manage any last-minute changes
Organize logistics for meetings events and offsites

Administrative & Project Support

Draft edit and format presentations reports and internal documents
Organize digital files and maintain key resources (bios headshots org charts)
Process expense reports and track reimbursements
Support personal tasks when needed to ensure CEO stays focused

Hiring & Onboarding

Help schedule interviews and coordinate with candidates as we build out an executive support team for other key leaders in the company
Assist in the onboarding process including calendar setup team intros and welcome materials

People Ops & Culture Support

Organize birthdays celebrations and team recognition initiatives
Coordinate holiday outing and touchpoints for important LPs and their teams
Help plan and execute team events and gatherings

Confidentiality & Discretion

Handle sensitive information with discretion and professionalism
Build trust and rapport with executives and team members

Required Experience: