Executive Assistant
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Job Location:
Houston, MS - USA
Monthly Salary:
Not Disclosed
Posted on:
Yesterday
Vacancies:
1 Vacancy
Department:
Job Summary
About the Montrose Center
The Montrose Center empowers Houstons LGBTQ community through programs in mental health youth services seniors wellness recovery and community support. We are a mission-driven nonprofit and one of the nations largest LGBTQ community centers
The Montrose Center is seeking a highly organized. proactive Executive Assistant to support the CEO and Executive Team. This role also provides administrative support for the Montrose Centers Board and Board committees. The ideal candidate demonstrates exceptional attention to detail professionalism strong boundaries and the ability to handle highly sensitive and confidential information. You will play a key role in strengthening organizational operations and advancing services that uplift thousands in the community
Key Responsibilities
- Provide day-to-day executive support to the CEO including managing complex calendar drafting correspondence preparing meeting materials and tracking action items
- Support the Executive Team (CAO CDO and others) with scheduling document preparation and coordination
- Coordinate and support Board and Board committee meetings: agendas materials logistics minutes and communication with Board members
- Handle confidential and sensitive information with strict discretion and sound judgement
- Maintain organized filing systems; oversee records retention and ensure secure storage of sensitive documents
- Coordinate domestic and occasional international travel including itineraries and reimbursement documentation
- Assist with internal and external event logistics and special projects as assigned
- Serve as a professional liaison between the executive office and staff Board members donors community partners and other stakeholders
- On-site with limited Hybrid flexibility
Required Qualifications & Skills
- 3-5 years of experience supporting senior or C-level leadership preferably in a nonprofit setting
- Exceptional attention to detail and ability to manage multiple priorities
- High level of professionalism and strong healthy professional boundaries
- Proven ability to manage and protect confidential information
- Advanced proficiency in Microsoft Office suite (Outlook Word Excel PowerPoint)
- Excellent verbal and written communication skills including proofing and document preparation
- Ability to work independently anticipate needs and adapt in a fast-paced mission-driven environment
- Bachelors degree preferred or equivalent combination of experience and training
Preferred Qualifications
- Experience supporting nonprofit Boards and senior leadership teams
- Experience with donor personnel or confidential recordkeeping
- Familiarity with basic expense management and administrative processes
Equal Opportunity Employer
It is the policy of the Montrose Center to recruit hire train compensate and promote staff members on the basis of merit and without discrimination on the basis of age sex race national origin disability religious preference marital status parental status pregnancy political affiliation or belief sexual orientation or gender identity or expression
Required Experience:
Senior IC
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
