State Uplands, Administrative Assistant 2 (AA2)

Responsibilities:

• Provide administrative support for the State Lands division personnel.
• Process initial documentation for payment of invoices. Work includes working with and understanding the departments financial chart of accounts.
• Troubleshoot and provide guidance on agency policy and procedures concerning administrative functions such as travel procurement financial systems and personnel.
• Procure supplies software equipment and specialized purchases for state lands divisions.
• Act as the purchase card custodian for two State Lands purchase cards.
• Act as authorized administrator of program staffs purchase card accounts currently 9 accounts.
• Vet calls from the public regarding agency policies rules and regulations.
• Receive and coordinate visitors to the state lands division staff.
• Backup for Administrative Assistants during temporary absences for leave fire assignments or other work assignments.
• Track and enter monthly data of State Lands metered equipment reporting (MER) into the agencys AssetWorks database system.
• Perform specialized complex projects as requested by division staff and may participate on panels and committees representing State Lands concerning administrative processes.
• May provide notary services if the incumbent has obtained a notary commission.

Required Qualifications:

• Two years of experience in providing customer service administrative or clerical support in any capacity;
  OR an equivalent combination of education and/or experience.
• MS Office intermediate user experience: Excel create format edit and sort worksheets and data; and create formulas. Word insert pictures charts etc. format sections and create headers and footers. Outlook compose send forward and reply to email; insert attachments and meeting invitations and manage calendar activities.
• Exercises sound professional judgement regarding business operations and problem analysis.
• Effective verbal and written communication skills.
• Engages with others in open mutually beneficial ways maintaining positive interpersonal communications and successful working relationships.
• Accustomed to finding answers for tasks outside areas of expertise.
• Commitment to fostering and supporting an environment that honors diversity equity inclusion and environmental justice practices.
• Perform assigned duties in a manner consistent with applicable laws regulations and public records retention and requests are followed.
• DNR Core Competencies:
  • Personal Accountability
  • Value Others
  • Compassionate Communication
  • Inspire Others
  • Commitment to Excellence

• Reception area 4th floor Natural Resources Building high foot traffic of agency staff.
• No travel requirements.

• Expanded knowledge of state and agency policies and procedures for travel and purchasing.
• High School graduation or GED.
• Demonstrate organizational and time management skills to meet established due dates and deadlines.

Application Requirements:Failure to provide the listed documents may result in disqualification. If you have questions or difficulty attaching these documents please contact .

• Apply online:at (Click on the APPLY button above).
• Letter of interest:describing your specific qualifications for the position and the position required desired and special requirements.
• Resume:that details your experience and qualifications.
• References:Referencesare optional at the time your application is submitted. Finalists will be asked to provide a list of at least 3 professional references with current telephone numbers including your current or most recent supervisor.
• Important:Do not attach any documents that include photos or private information (Social Security number year of birth etc.).
• Complete all supplemental questions.
• Candidates who move forward in the recruitment process may be contacted via email at with interview information/scheduling instructions. Please monitor the email listed in your application materials and check your junk email folder to ensure you receive those communications.

• Safety and Well-Being Our top priority is the safety of the public and our employees.
• Public Service We value and respect the public we serve and we value and respect the people of the Department of Natural Resources who step up to serve.
• Innovation and Creative Problem-Solving We solve our states most pressing challenges through innovative thinking dedication and bold and creative vision.
• Leadership and Teamwork We are committed to building leaders at all levels and building teams for success.

• Commitment to organizational health and wellness
• Work/life balance
• DNR Employee Resource Groups (Diversity Equity and Inclusion Council Womens Employee Resource Group Veterans Employee Resource Group etc.)
• Statewide Employee Business Resource Groups visit here to learn more
• Leadership that empowers and supports employees
• Professional development opportunities
• Educational and career development aid
• Public Service Loan Forgiveness Eligibility
• Opportunities to participate in wildland fire suppression assignments
• A comprehensive benefits package includes employer contributions toward health insurance paid holidays retirement plans sick leave and vacation days. Visit for more information.