Accounts Payable Coordinator | US | WFH

Staff Domain Inc.

Job Location:

National Capital Region - Philippines

Monthly Salary: PHP 30000 - 70000

Experience Required: 3years

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

Setup and Location: WFH

Work Schedule: 8:00 AM-5:00 PM (US EST) 9:00 PM-6:00 AM (PH Time)

Employment Type: Full-time

Ready to do work that actually excites you

Processes accounts payable ensuring accurate and timely payment to vendors and managing related administrative tasks. This includes verifying invoices coding reconciling employee expenses and supporting payment runs.

What Youll Do

Youll be the kind of person who:

Processes Vendor invoices.
Invoice and Approval Follow-Up.
Employee Expense Report.
Payment Processing.

PROCESSES VENDOR INVOICES BY:

Match vendor invoices with corresponding Purchase Orders.
Code invoices accurately using the Chart of Accounts master spreadsheet.
Index and upload AP invoices into DocuWare/Sage300.

INVOICE AND APPROVAL FOLLOW-UPS BY:

Monitor AP inboxes and follow up on missing approvals or unmatched POs.
Obtain and review vendor statements for accuracy.

COMPLETES EMPLOYEE EXPENSE REPORT BY:

Process and reconcile employee expense reports in a timely manner.
Ensure employees are adhering to company policy on expense reimbursement.
Report any discrepancies to management.

PROCESSES PAYMENTS BY:

Process payment runs (checks/ACH) and create payment batches in Sage based on approved items
from PPL reports.
Review printed checks for accuracy (vendor name amount currency etc.).
Submit PPL with checks and ACH payments to the Transactional Accountant for approval.
Ensure all checks are signed and prepared for mailing.

Requirements

What You Bring

Were looking for someone with:

PERSONAL ATTRIBUTES

Detail-oriented and accurate.
Strong team player.
Accountable and reliable.
Deadline-driven.
Excellent communication skills.

PROFESSIONAL ATTRIBUTES

Knowledge of general accounting principles and practices.
Previous experience in Accounts Payable.
Proficiency in Microsoft Office applications.
Experience with accounting software preferably Sage 300 and DocuWare.

Benefits

Why Youll Love Working Here

HMO Dental and Life Insurance for you and one free dependent from day one (with the option to enroll additional dependents).
Paid Leaves: Birthday Vacation Medical and Maternity (up to 6 Vacation Leaves are convertible to cash on your anniversary).
Employee Engagement Activities: Year-End Party Family Day Team Building and more!.

Lets Talk

If youre thinking this sounds like meit probably is. Click apply. We cant wait to meet you.

Required Skills:

Requirements/Skills Needed: A Bachelors degree in Accounting Finance or a related field is required. Experience in accounts administration procurement or a similar role. Proficiency in Xero for invoicing reconciliation and financial reporting. Familiarity with Zoho Projects CRM for project-linked financial tracking and collaboration. Knowledge in managing payroll systems and payroll compliance standards. Strong analytical skills to ensure accuracy in financial models and inventory tracking. Excellent organizational skills to manage multiple priorities and meet deadlines. Attention to detail and communication skills for coordinating with suppliers and internal teams. Airtable experience is an advantage. Additional Job Details: Set-up and Location: Ortigas Alabang Pampanga and Cebu (Any Site) Work Schedule: 9:00 AM to 06:00 PM AEST (06:00 AM - 03:00 PM PH Time) Employment Type: Full-time All interviews and other hiring requirements are done virtually or through video calls or emails. Benefits Join Us and Enjoy! HMO Dental and Life Insurance for you and one free dependent from day one (with the option to enroll additional dependents) Paid Leaves: Birthday Vacation Medical and Maternity (up to 6 Vacation Leaves are convertible to cash on your anniversary) Employee Engagement Activities: Year-End Party Family Day Team Building and more! Why Join Staff Domain At Staff Domain we are not just another staffing companywe are rapidly growing and transforming the way businesses leverage global talent. We offer a vibrant and collaborative work culture that thrives on innovation excellence and continuous learning. With offices in the Philippines South Africa India and beyond we are a truly global company that embraces diversity and encourages the sharing of ideas. We take pride in our dynamic and supportive work environment where youll have access to cutting-edge technology and tools to help you excel in your role. As a member of our team youll be part of a high growth organization that invests in its people and offers exceptional opportunities for career advancement. Staff Domain is the perfect place for driven ambitious individuals who are eager to make an impact in a rapidly expanding industry. Join us as we shape the future of global staffing solutions!

Setup and Location: WFH Work Schedule: 8:00 AM-5:00 PM (US EST) 9:00 PM-6:00 AM (PH Time)Employment Type: Full-timeReady to do work that actually excites youProcesses accounts payable ensuring accurate and timely payment to vendors and managing related administrative tasks. This includes verifying ...