Operations Coordinator

Job Title: Operations Coordinator
Reports To:Director of Operations
FLSA Status: Exempt
Travel: Frequent travel required for training events and conferences.
Performance Review Frequency: 90 days and annually thereafter

Choice isnt optional. Its everything.

In how we fight for our future. But somewhere along the way medicine forgot that. Todays system runs on one-size-fits-all answers and a cold just take this mentality. Its efficient. Its easy. Its wrong.

EVEXIAS exists to blow that model wide open.

Were pioneering a new way of doing things and it starts by handing the decision back to the people who matter... you and your provider. TOGETHER you choose treatments tailored to your whole self: mind body and spiritincluding advanced personalized hormone therapies designed to restore balance and vitality.

We go beyond surface symptoms to uncover the root cause using todays breakthroughs to ignite a transition of modern medicinewhere insight runs deeper care is pro-active and connection is everything. We dig deeper. Treat smarter. And restore something even more powerful than healthyour Freedom. This isnt just healthcare. Its your comeback story and that story starts with a choice.

Get Well. Live Well.

Job Summar

The Operations Coordinator is a key member of the EVEXIAS team responsible for supporting the planning coordination and execution of training events conferences and operational initiatives. This role involves logistical support event preparation and travel coordination to ensure a seamless experience for both internal staff and external attendees. The ideal candidate thrives in a fast-paced environment has exceptional attention to detail and is flexible to travel and work weekends as needed.

Key Responsibilities

Event Planning and Coordination

• Oversee logistics for training events conferences and company-sponsored events ensuring smooth execution.
• Coordinate with trainers speakers vendors and internal staff to manage event details.
• Develop and maintain event timelines ensuring milestones and deadlines are met.
• Assist with site selection venue setup and equipment logistics.

Training & Conference Support

• Prepare and organize training materials handouts and presentation aids.
• Coordinate shipments of event-related supplies to training locations.
• Serve as an onsite point of contact for event logistics including participant check-in troubleshooting and managing last-minute changes.
• Provide technical support for training equipment such as projectors microphones and presentation tools.
• Assist with post-event breakdown evaluations and reporting.

Administrative & Operational Support

• Maintain accurate records of training attendance evaluations and feedback.
• Create and update event documentation including schedules and participant lists.
• Coordinate travel arrangements accommodations and per diem allocations for trainers and staff.
• Support general operational functions as needed including purchasing inventory management and vendor coordination.

Collaboration & Communication

• Work closely with the Director of Operations and other departments to align event initiatives with company goals.
• Partner with marketing to promote training opportunities and ensure timely communication with attendees.
• Serve as a liaison between departments to facilitate smooth execution of operational tasks.

Continuous Improvement

• Identify and implement improvements to training processes and event logistics.
• Gather and analyze feedback to refine future events and operational strategies.
• Stay updated on industry trends and best practices in event coordination and operational support.

Qualifications

• Must comply with all legal and regulatory requirements including passing background checks and drug screenings.
• Strong organizational and detail-oriented skills to manage multiple projects and deadlines.
• Exceptional problem-solving skills and ability to work under pressure.
• Excellent communication skills with a customer-service mindset.
• Ability to work both independently and collaboratively across departments
• Proficiency in Microsoft Office including Word PowerPoint and Excel.
• Flexibility to travel frequently and work weekends as needed for events.
• Experience in event coordination training support or administrative roles is preferred.

Physical Requirements

• Frequent standing walking and sitting; prolonged standing may be required.
• Occasional lifting of up to 50 pounds.
• Reasonable accommodation is available for individuals with disabilities

Educational & Experience Requirements

• High school diploma or equivalent required; Bachelors degree preferred.
• 23 years of experience in event planning training coordination or administrative roles.
• Experience working in healthcare pharmacy or regulated industries is a plus.

Safety and Compliance

• Employees must adhere to all OSHA safety standards to ensure a safe working environment.
• Safeguard patient confidentiality in compliance with HIPAA guidelines ensuring that all patient data is handled securely and appropriately.
• Complete mandatory HIPAA training if applicable and stay updated on privacy and security policies.
• Report any potential HIPAA violations or data breaches immediately to the designated compliance officer.
• Maintain a commitment to continuing education to stay updated on best practices and innovations in the field.

Disclaimer

This job description is not intended to be all-inclusive. Employees may perform other related duties as assigned to meet the ongoing needs of the organization. The organization reserves the right to revise or change job responsibilities as the need arises.

Legal Statement

EVEXIAS is an Equal Opportunity Employer. We are committed to creating a diverse and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race color religion sex (including pregnancy) national origin age (40 or older) disability genetic information sexual orientation gender identity veteran status or any other characteristic protected by federal state or local laws.

The Fine Print:

EVEXIAS Equal Employment Opportunity (EEO) Statement

EVEXIAS is an equal opportunity employer committed to fostering an inclusive and diverse workplace. We comply with all applicable federal state and local fair employment laws ensuring equal employment opportunities for all employees and decisions at EVEXIAS are based on qualifications merit and business needs. We do not discriminate on the basis of race color religion sex (including pregnancy childbirth and related medical conditions) sexual orientation gender identity or expression age national origin disability genetic information marital or familial status military or veteran status citizenship status creed domestic violence victim status caregiver status or any other characteristic protected under applicable laws.

This policy applies to all aspects of employment including recruitment hiring training compensation benefits promotions transfers terminations and other terms and conditions of employment.

EVEXIAS is dedicated to maintaining a workplace free from discrimination harassment and retaliation ensuring a respectful and inclusive environment where all employees can thrive.

If you require a reasonable accommodation during the application process or in your role due to a disability or any other protected status please contact for assistance.

Texting Privacy Policy and Information:

Message type: Informational; you will receive text messages regarding your application and potentially regarding interview scheduling. No mobile information will be shared with third parties/affiliates for marketing/promotional purposes. Message frequency will vary depending on the application process. Msg & data rates may apply. OPT out at any time by texting Stop.