Facility Coordinator, General Affair Coordinator

JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients. We are committed to hiring the best most talented people and empowering them to thrive grow meaningful careers and to find a place where they belong. Whether youve got deep experience in commercial real estate skilled trades or technology or youre looking to apply your relevant experience to a new industry join our team as we help shape a brighter way forward.

• People Management (where applicable)
  • Manage and coach team
  • Develop and sustain a high-quality well motivated team
  • Ensure high staff morale trust and work ethics
  • Build and maintain an environment that supports teamwork co-operation and performance excellence within team
  • Mentor and enable Training & Development of team members
• Client/Stakeholder Management
  • Proactively engage stakeholders to ensure that on site clients expectations are met
  • Build and develop effective client / stakeholder relationships across multiple levels of the organisation
  • On-site key point of contact for Facilities in the clients premises
• Procurement & Vendor Management
  • Ensure vendors are well-managed delivering services on time and within budget
  • Ensure that vendor procurement processes comply with agreed client procurement guidelines as well as Jones Lang LaSalle best practice
• Contracts Management
  • Plan and manage all contracts to ensure that they are professionally delivered at the right costs
  • Ensure expiry of contracts are well-monitored and re-procurement is initiated if needed
  • Ensure contracts are continually assessed to deliver best value to the client
• Finance Management
  • Actively work to ensure that the sites financial operations are meeting or exceeding targets and control requirements including the Jones Lang LaSalle Code of Ethics
  • Ensure financial processes are followed at all times
• Health & Safety Management
  • Ensure the provision of a safe working environment
  • Ensure compliance with statutory regulations on fire health and safety standards
• Site Operations Management
  • Recommend continuous quality improvement practices and implement Industry Best Practice operations
  • Implement building procedures and performance measures and ensure they are maintained at all times
  • Ensure all Critical Environment (CEM) requirements are met
  • Review existing operations regularly to reduce costs and improve operational standards
  • 24/7 emergency call support and site attendance is required
• Risk Management
  • Ensure a property risk management program including audits is implemented and maintained
  • Ensure disaster recovering and business continuity plans are implemented and maintained
  • Ensure escalation procedures and incident reporting procedures are implemented and in place
  • Assist in the development of guidelines and strategies to ensure compliance with Jones Lang LaSalles business conduct

• Achieve Key Performance Indicators and Service Level Agreement targets

Location:

If this job description resonates with you we encourage you to apply even if you dont meet all of the requirements. Were interested in getting to know you and what you bring to the table!

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