Job Posting Title Facilities Coordinator for Business Support

JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients. We are committed to hiring the best most talented people and empowering them to thrive grow meaningful careers and to find a place where they belong. Whether youve got deep experience in commercial real estate skilled trades or technology or youre looking to apply your relevant experience to a new industry join our team as we help shape a brighter way forward.

General Requirement:

• Ensure to instill a culture of engagement in the team that match our I am JLL behaviours of being an Expert Proactive Innovative Versatile team Player and valuing the Customer demonstrating actions on a monthly basis relating to each one;

• Clearly understand our Client(s) purpose and values linking them to the way we work and our own behaviours to Ensure our delivery is Customer centric;

• Take and create experiences that are easy to deal with that create consistent and sustainable value for our clients customers and each other respectfully;

• Assist FM in day-to-day operations of workplace facilities services

• Supervision of 3rd Party vendors

• Conduct regular facility inspections (meeting rooms offices etc) and arrange for follow up with the respective contractors Staff is expected to conduct weekly site walkthroughs.

• Prepare and keep an undated listing of WPCs and user groups

• 24/7 emergency call support and site attendance is required

Business Support Services

• Coordinate preventative maintenance programs with vendors and in-house teams

• Coordinate Helpdesk operations administrative support reception and visitor management

• Oversee meeting room scheduling and event coordination

• Administer office supplies inventory and procurement

• Oversee the purchase order and invoice payment activity

• Maintain and update business continuity procedures

• Incident management and recovery

• Assist in the implementation a comprehensive energy management program for your site(s)

• Monitor the latest statutory requirements and ensure that the Client premises meet with the regulations.

• Conduct instructional briefings on inspection of premises to appointed contractor

Facility Hard Services

• Monitor building systems including HVAC plumbing electrical and fire safety

• Process and track work orders for facility repairs and maintenance

• Assist in managing contractor relationships for specialty maintenance services

• Support facility compliance with regulatory requirements and safety standards

• Help coordinate facility improvement projects and renovations

• Maintain accurate records of maintenance activities and equipment warranties

Qualifications

• 3 years of experience in facilities management or business support services

• Working knowledge of building systems and maintenance procedures

• Experience with vendor/contractor management

• Proficiency with facility management software and MS Office suite

• Strong organizational and multitasking abilities

• Excellent communication and customer service skills

• Problem-solving mindset with attention to detail

• Technical certification in facilities management (IFMA FMP) preferred

Soft Skills

• Adaptability to changing priorities and emergency situations

• Team collaboration while working independently

• Strong interpersonal skills to interact effectively with all levels of staff

• Proactive approach to identifying and resolving potential issues

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If this job description resonates with you we encourage you to apply even if you dont meet all the requirements. Were interested in getting to know you and what you bring to the table!

At JLL we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities we analyze your application for relevant skills experiences and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role yourepursuing.

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Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process including the online application and/or overall selection process you may email us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.