Director of Institutional Events
Director of Institutional Events
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$ 107000 - 112200
1 Vacancy
Job Description
The Director ensures all event content tells the story of CCA in a way that aligns with the colleges mission and values. This position works both independently and in close collaboration with the President trustees presidents cabinet faculty and frontline fundraisers to maximize participation and contributions through a range of program-based engagement activities. The Director supervises the Events Manager and serves as an institutional expert on event planning and production and provides event & engagement-based advice to senior leaders. The Director is a creative resourceful experienced responsible and polished events professional who has the ability to work efficiently with sound judgment in a high-pressure high-volume environment.
MAIN RESPONSIBILTIES:
Events Management - 75%
Develops deploys and manages a six-figure annual budget and multi-year plan to maximize the effectiveness of events that achieve CCA institutional goals for cultivation stewardship fundraising community and external engagement.
Oversees all Presidents Office events including large-scale events that require cross-departmental collaboration.
Oversees an evolving team of multi-level workers from a variety of constituencies across CCA departments and outside the college bringing them together strategically to realize common goals.
As chair of the Commencement Planning Committee they will oversee the planning preparation and execution of CCAs commencement experience by a cross-divisional work team.
Ensures that a celebratory inclusive and accessible commencement experience for students and their guests while balancing resource constraints.
Establishes vision and strategic direction; assesses and sets priorities; builds buy-in among stakeholders and facilitates creative problem solving
Sets and meets annual gala fundraising six-figure income goal
For the gala works closely with managing high-level volunteer event chairs in all aspects of event development execution and table/ticket sales and solicitations.
Ensures event chairs committees and volunteers have a positive experience working with CCA inspiring long-standing support and investment in the school.
Works closely with Marketing Communications and publicists to position events to provide maximum visibility and branding for the school.
Negotiates with departments including Facilities Academic Affairs Public Safety etc. on event plans as they impact operations across the school.
Directs and realizes the full scope of event production including vendor sourcing contract negotiations collateral development target audience identification and tracking program (speakers presentations run-of-show) technical operational and dcor requirements and on-site execution.
Strategizes event budgets and timelines to ensure events are cost-effective planned for and implemented effectively and achieve strategic income or cultivation goals.
Oversees night of tasks for each event ensuring load-in and breakdown as needed. Trains staff and volunteers to perform event duties such as check-in.
Manages creation of effective and appropriate event collateral such as invitations evites websites programs signage etc. Writes invitation and remarks copy as needed.
Coordinates Marketing Communications designers and other vendors to manage production and tight deadlines for print and digital event assets.
Prepares key stakeholders and senior management for their role and participation in events. Ensures proper and timely communication of guest lists attendee bios remarks and timelines.
Directs vendors (i.e. catering rentals etc.) on deliverables and monitors proper usage of CCA facilities.
Ensures all events meet CCAs highest standards of quality and guest experience.
Plans and executes any additional one-off events that may come up. Such as: trustee dinners external engagement events strategic partnerships with other organizations etc.
Supervision - 10%
Trains mentors and evaluates the performance of the Events Manager.
Oversees the Events Managers role as lead project manager for Commencement and other annual advancement-related events (i.e. Wornick Award and Simpson Award Receptions etc.)
Works with department heads to inform priorities and an annual work plan for the team identifying and pursuing opportunities for synergies in the events presidents office and advancement programs.
Oversees all work tasks of the team and ensures that standards for quality and quantity of work are upheld.
Identifies and supports professional development opportunities for the team
Formulates interprets and implements operational protocols and guidelines for event planning. - 10%
Is CCAs events expert employing extensive knowledge of college assets such as facilities equipment staff and faculty and how they can best be deployed to create experiences of various sizes.
Wields similar expertise on venues throughout the Bay Area which may be the location of off-site events.
Negotiates and commits the college to vendor contracts some in the large five-figures. Develops excellent relations with vendors (i.e. caterers dcor print designers) to maximize value and enables economies of scale by negotiating multi-year and multi-project contracts.
Creates a balanced effective multi-year events program and serves as CCAs events representative. - 5%
Evaluates the effectiveness of each event and creates a multi-year operational plan to set program goals and a calendar for the year.
Creates a strategy to ensure the Presidents Office & Advancement events and other cross-functional institutional events are positioned and calendared for greatest impact.
Is CCAs events program representative to trustees senior management and the community at large.
MINIMUM REQUIREMENTS:
Bachelors degree and 7- 10 years of significant event planning required.
Previous supervisory experience preferred.
Experience working within a non-profit organization on galas benefits or fundraising events.
Outstanding leadership and interpersonal skills; proven record leading a team working collaboratively as well as independently and with self-motivation to achieve goals.
Exceptional organizational skills in a fast-paced environment with the ability to manage multiple complex projects on strict deadlines and maintain a professional attitude during times of high stress.
Advanced attention to detail and responsiveness to needs as they arise.
Excellent communication skills with demonstrated ability to write articulate effective collateral copy and correspondence.
Hands-on manager-level experience in planning implementing and evaluating donor events supervising junior staff and leading a committee of high-profile stakeholders.
Strong analytical and budget management contract negotiation and strategic planning experience
Ability to tactfully and effectively interface with senior staff trustees donors and high-profile event guests.
Superior computer proficiency including Google Suite database management (Raisers Edge experience highly preferred) and online research.
Experience with Adobe Creative Suite (Photoshop Illustrator) and basic graphic design knowledge preferred.
Must be able to work nights and weekends as needed.
COMPENSATION & BENEFITS:
The compensation range for this position is $107000 - $112200 annually
CCA offers a comprehensive benefits package including the choice of five medical plans generous holiday sick & vacation time a retirement match and tuition remission. CCA covers an average of 91% of the medical plan cost for the employee only and an average of 82% for employees with dependents. More information can be found here: DETAILS:
CCA considers a full-time work week to be 37.5 hours per week
Work Mode: Campus Hybrid
Location
San FranciscoFLSA
ExemptAdditional Locations
Application Instructions
Applicants are required to attach a cover letter and resume. Incomplete applications will not be considered. Recommended document file formats are Word or PDF. If there are multiple attachments we recommend compressing/zipping your files into a zip format file. There is also a place in the application for you to provide a link to large documents. Please submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions.
Application Deadline
For staff positions screening begins immediately and continues until the position is filled.
EEO Statement
As an educational and cultural institution California College of the Arts has a responsibility to provide access and opportunities for all people with special attention to supporting groups historically underrepresented in higher education.
We believe that a culturally diverse campus is integral to academic excellence and our student faculty staff and trustee bodies should reflect the diverse world in which we live with attention to race ethnicity religious creed national origin age sex sexual orientation gender identity or expression and ability.
California College of the Arts is an equal opportunity employer and encourages applications from individuals who will contribute to its diversity. If you require reasonable accommodation in completing this application interviewing or otherwise participating in the employee selection process please direct your inquiries to In alignment with the San Francisco Fair Chance Ordinance we will consider qualified applicants with arrest and conviction records for employment. If a background check is required for a position it will be noted in the job posting.
Questions
Please address any questions to .
Required Experience:
Director
Employment Type
Full-Time
