Facilities & Maintenance Executive

1. General Facility Maintenance

• Conduct routine inspections of the building facilities and infrastructure to ensure safety and functionality.
  
• Perform basic repair works including lighting plumbing door fittings and minor carpentry or painting tasks.
  
• Ensure all maintenance works comply with safety standards and internal procedures.
  
• Manage preventive maintenance schedules for facility assets (e.g. air-conditioning systems lifts fire alarms).
  
• Support energy efficiency initiatives and monitor facility utilities usage.
  

2. Vendor & Contractor Management

• Liaise with external service providers for repair servicing and upkeep of building systems (e.g. fire safety pest control landscaping).
  
• Schedule and supervise contractor visits ensuring quality and timely completion of work.
  
• Monitor and verify contractor performance and service reports.
  
• Assist in sourcing new vendors and obtaining quotations for maintenance-related purchases or projects.
  

3. IT Hardware & AV Equipment Support

• Assist with the installation configuration and maintenance of:
  
• Wall-mounted TVs and digital signage
  
• Office monitors and display units
  
• Video conferencing equipment
  
• Public address (PA) systems
  

4. CCTV & Network Hardware Support

• Monitor the functionality of CCTV cameras and related systems.
  
• Perform basic diagnostics and physical checks on camera units wiring and connectivity.
  
• Assist in routine CCTV footage backup and maintenance of storage systems.
  
• Coordinate installation and relocation of cameras or network points in conjunction with IT and security teams.
  
• Support patching and labeling of network points basic cable tracing and simple network port testing.
  

5. Facility Operations & Safety

• Ensure compliance with workplace health safety and environmental regulations.
  
• Conduct regular checks on fire safety equipment emergency lighting and evacuation signage.
  
• Maintain cleanliness and proper condition of common areas such as meeting rooms pantry and restrooms.
  
• Support workplace ergonomics and layout improvements for comfort and safety.
  
• Serve as the point of contact for building management or landlord on operational issues.
  

6. Inventory & Asset Management

• Track and maintain inventory of tools consumables spare parts and facility assets.
  
• Record and update logs for maintenance work equipment servicing and repairs.
  
• Support office equipment relocation and furniture arrangements for moves renovations or events.
  

7. Event & Ad Hoc Support

• Assist with physical setup for internal events meetings and functions (e.g. furniture arrangement AV setup).
  
• Provide onsite support during events to ensure smooth operation of facility and equipment.
  
• Respond to urgent ad hoc maintenance or facility-related issues as required.
  

Requirements

Diploma/Degree in Facilities Management Building Services Electrical Engineering or related field.

Minimum 2 years of experience in facilities or maintenance role.

Experience in handling AV/PA systems during events is a strong advantage.

Experience working in a fast-paced multi-departmental organization is preferred.

Excellent written and verbal communication skills.

Proficiency in Microsoft Office (PowerPoint Excel Word) and project/task management tools.

High level of discretion professionalism and reliability.

Strong problem-solving mindset with the ability to suggest process improvements.

Ability to coordinate with multiple stakeholders and manage competing deadlines.

Proactive attitude with a strong sense of ownership and follow-through.

Willingness to explore AI tools and optimize workflows.

A team player who respects boundaries and operates with integrity.

Familiarity with workplace health & safety regulations.

Physically fit and comfortable with manual work.

May require occasional extended hours during events or infrastructure issues.