Executive Personal Assistant
Executive Personal Assistant
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Worcester
We are seeking a highly organized proactive and detail-oriented Executive Personal Assistant to support Directors and ensure the smooth running of their professional and personal affairs. This role offers a unique blend of executive support day-to-day coordination and light property administration making it ideal for someone who enjoys variety and thrives in a dynamic environment.
RESPONSIBILITIES:
- Diary and Schedule Management: Coordinate calendars schedule meetings and proactively manage deadlines to ensure directors time is optimized.
- Travel Coordination: Arrange domestic and international travel including flights accommodation visas and detailed itineraries for directors and their families.
- Meeting Preparation & Follow-up: Prepare briefing documents and follow up on action items.
- Correspondence & Communication: Draft review and manage email and written communications on behalf of the directors.
- Personal Task Management: Handle a range of personal and family-related tasks discreetly and efficiently.
- Project and Event Assistance: Support special projects and events ensuring smooth planning and execution.
- Financial & Administrative Support: Manage expense claims oversee payments (personal and business-related) and maintain budgets where needed.
- Document Preparation: Draft proofread and file confidential documents including contracts company secretarial documents and audit support materials.
- Errands & Ad Hoc Support: Coordinate errands client gifting and day-to-day assistance as required.
- Property Administration Support Liaise with tenants and agents on property-related queries and coordinate solutions. Assist with insurance claims lease document management and utility tracking. Handle municipal queries (City of Cape Town Eskom) and meter readings when required. Post and manage online property advertisements as needed.
REQUIREMENTS:
- Matric certificate; further administrative or business qualifications preferred.
- Proven experience in a Personal Assistant or Executive Assistant role ideally at director level.
- Strong organizational and multitasking skills with the ability to manage a broad variety of tasks.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook).
- High level of discretion professionalism and emotional intelligence.
- Valid drivers license and own transport.
TO APPLY:
If youre interested in this opportunity please:
- Apply online at
- Click on the Apply button
- Or email a comprehensive CV toemailprotectedwith PERSONAL ASSISTANT in the subject line
We thank all applicants for their interest. Please note that only shortlisted candidates will be contacted.
Employment Type
Full-Time
