Executive Secretary Administrative Assistant

SH-725 Executive Secretary Administrative Assistant Tallahassee FL.

Summary:

Position Summary:

We are seeking a highly organized and proactive Executive Secretary & Administrative Assistant to provide comprehensive support to our executive management team. This pivotal role requires a professional with exceptional communication skills a keen eye for detail and the ability to thrive in a dynamic office environment. The ideal candidate will be a master of multitasking capable of managing a wide range of administrative tasks with discretion and efficiency.

Key Responsibilities

• Provide high-level administrative support to executives including managing complex calendars scheduling meetings and coordinating travel arrangements.
• Serve as the first point of contact for executives screening inquiries and managing internal and external communication with professionalism.
• Prepare proofread and edit correspondence communications presentations and reports to ensure accuracy and a polished final product.
• Organize and maintain filing systems both digital and physical ensuring quick retrieval of documents and information.
• Handle confidential information with the utmost integrity and discretion.
• Provide exceptional customer service to clients partners and staff representing the executive office positively.
• Assist in the preparation for meetings including agenda creation material distribution and minute-taking.
• Utilize Microsoft Office Suite (Excel Word PowerPoint) to create spreadsheets documents and presentations that support executive decision-making.

Qualifications & Experience

• A minimum of 1 year of experience as an Administrative Assistant in a professional office environment.
• A minimum of 1 year of experience directly supporting executive-level management.
• At least 2 years of proven customer service experience.

Required Skills

• Exceptional Communication: Proficient in both verbal and written communication.
• Superior Organization: Excellent organizational and time-management skills with a proven ability to prioritize tasks.
• Efficient Multitasking: Highly proficient in managing multiple priorities simultaneously in a fast-paced environment.
• Technical Proficiency: Advanced skills in Microsoft Office Suite particularly Excel Word and PowerPoint