Office Assistant (80-100)
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Job Location:
Basel - Switzerland
Monthly Salary:
Not Disclosed
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
The Botnar Institute of Immune Engineering (BIIE) is a new interdisciplinary research
institute dedicated to innovation in immune engineering. Founded in 2024 through a generous endowment from Fondation Botnar the BIIE supports scientists in taking on
some of the worlds most challenging problems in immunology and global health. The
institute unites experts across immunology biomedicine bioengineering and related fields creating a unique multidisciplinary environment with a mission to make a lasting impact and to train future leaders in immune engineering.
Tasks
We are seeking a dynamic and service-oriented Office Assistant to provide
comprehensive administrative support and serve as the welcoming face of this
role you will be the first point of contact for visitors and inquiries while ensuring smooth
daily operations across our institute. You will manage everything from front office duties
to facility coordination supporting both our scientific staff and administrative
leadership with professional excellence. Working closely with our Director of Admin
Operations Director of Research Operations and Executive Assistant you will help
maintain an efficient welcoming and well-organized environment that enables our
researchers to focus on groundbreaking discoveries in immune engineering. This is an
exciting opportunity to be at the heart of a world-class research institute contributing
directly to its success through exceptional administrative support and hospitality.
Front Office & Communication
Greet visitors and manage general inquiries representing our institute in a
professional manner
Monitor and route general inquiries (main phone line info email)
Taking care of the post (in-out letters and invoices) scan and upload to the drive
Administrative Support & Operations
Provide administrative support to Director of Admin Operations & Director of Research Operations
Support the Executive Assistant
Manage room bookings for BIIE staff
Coordinate procurement of office supplies and furniture
HR & Employee Support
Support the HR Manager with the full employee lifecycle
Event & Meeting Support
Support internal meetings and activities team events and institute gatherings
Order and deliver food and beverages for leadership meetings
Facility Coordination
Maintain office equipment (coffee machine dishwasher etc.)
Ensure adequate inventory of office consumables and supplies
Requirements
Fluent in German and English - Non-negotiable for international research
environment
Commercial apprenticeship or similar education
Strong written and verbal communication skills
Hospitality-oriented mindset with strong attention to detail
Highly Preferred
Proven experience in office management/administrative role preferably in
research/academic environment
Familiarity with Swiss administrative processes
Strong organizational multitasking and problem-solving abilities
Joining BIIE as an Office Assistant offers a unique opportunity to have a meaningful
impact on a growing institute at the forefront of biomedical innovation. You will be a
vital support to groundbreaking research in immune engineering directly enabling
scientists to focus on discoveries that could transform healthcare and save lives.
If you are an experienced administrative professional with a passion for supporting
science and innovation we encourage you to apply and join us in creating a welcoming efficient environment at BIIE. Together we will empower researchers to push the boundaries of immune engineering and make a real difference in the world.
Key Skills
- Typing
- Microsoft Office
- Data Entry
- Customer Service
- Computer Skills
- Microsoft Outlook
- QuickBooks
- Office Experience
- 10 Key Calculator
- Front Desk
- Filing
- Administrative Experience
About Company
The Botnar Institute of Immune Engineering is a newly founded non-profit research organization aiming to become a world leading research institute for the advanced study of immunological systems with a mission to develop translational solutions for the diagnosis, treatment and prevent ... View more
