Business Administrator II
Business Administrator II
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1 Vacancy
Job Description
Job Title
Business Administrator IIAgency
Texas A&M University San AntonioDepartment
College Of Education And Human DevelopmentProposed Minimum Salary
CommensurateJob Location
San Antonio TexasJob Type
StaffJob Description
The Business Administrator II under general supervision manages the full range of business activities of the College of Education and Human Development (COEHD) including reviewing and approving business documents and developing monitoring and reporting accounts budgets and other quantitative data.
Responsibilities:
Serves as an approver of requisitions for the Dean of the COEHD. Reviews and approves account reconciliations. Assists the Dean with the management of financial transactions including assigning costs to appropriate accounts and projects. Monitors and controls operating expenditures and makes projections. Assists in the development of annual budget documents.
Plans develops implements coordinates and monitors programs and services of COEHD. Develops and recommends policies procedures and guidelines.
Oversees annual fiscal year closing activities for the COEHD. Proposes solutions to complex financial problems. Prepares maintains and analyzes business reports such as inventory reports college and departmental budget reports and space allocation reports. Manages allocations and reporting on unit facilities furnishings and equipment.
Manages cash handling activities and unit capital equipment purchasing for the COEHD. Serves as an accountability property officer. Serves as a liaison with financial payroll and human resource units. Interprets System policies and regulations and University rules. Develops complex administrative financial and statistical analyses and summary reports. Manages maintenance of business files.
Serves as the office manager delegate to the Dean of the COEHD. Implements and audits business procedures and trains staff on new and existing procedures. Establishes implements and audits unit procedures for special activities and programs. Assists staff in periodic budget audits and payroll allocations.
Manages personnel activities for the COEHD including preparing position analyses updating position descriptions and developing employment offers. Communicates with employees regarding personnel policies and procedures and identifies training needs.
Serves as assistant to the Dean of the COEHD. Provides advanced level administrative support to the Dean. Provides oversight of office functions within the COEHD overseeing communications between the College and other university units and individuals communications between the Dean faculty and other units and individuals assisting the Dean in preparing documents by researching facts and figures and preparing financial documents related to College operations. Communications between the Dean and local ISDs and other outside related agencies.
Maintains COEHD office records including personnel files annual review files pretenure promotion tenure and posttenure review files.
Maintains assets belonging to the College maintains web pages related to the College provides guidance to department administrative assistants and coordinates their work and facilitates the interaction of the Dean with the university system community members and units.
Assists with high level administrative assistance such as but not limited to assuring that telephone calls are answered and connected to assure both internal and external customers satisfaction screening calls and taking messages; arranging and scheduling appointments and meetings; providing timely management of correspondence such as letters memos and emails.
Applies and interprets and/or assists in implementing management policies or operating practices. Develop administrative and technical procedures. Research interprets complies with and responds to inquiries about rules regulations policies and procedures. May monitor compliance with policies and procedures.
Coordinates travel arrangements and prepares itineraries for the Deans office. Coordinates meetings seminars and other special events and may provide onsite support. Reconciles procurement and travel cards and any difference or expectations between invoices and approved documents.
Hires trains and supervises student workers.
Serves as administrative support to the Dean and the Associate Dean.
Performs other duties as assigned.
Required Education & Experience:
Bachelors degree or higher in related field.
Six (6) years of related experience.
Knowledge Skills and Abilities:
Knowledge of word processing spreadsheet database and presentation applications.
Ability to multitask and work cooperatively with others.
Strong verbal and written communication skills.
Ability to work with sensitive information and maintain confidentiality.
Strong interpersonal and organizational skills.
Applicant Instructions:
Please make sure to provide the following documents:
Cover Letter
Resume / CV
Professional References
For detailed instructions on how to apply for any position on our website please use the following link:
Summary of Employee Benefits:
Please ensure that all required documents are uploaded prior to submitting the application. Once the application is submitted no changes or revisions can be made. If you have issues with adding documents to your application please contact HR at.
In compliance with ADA if accommodations are needed for the application process please contact HR at (210).
All positions are securitysensitive. Applicants are subject to a criminal history investigation and employment is contingent upon the institutions verification of credentials and/or other information required by the institutions procedures including the completion of the criminal history check.
Equal Opportunity/Veterans/Disability Employer.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
