Solar Project Coordinator
Solar Project Coordinator
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Job Description
Mesa Energy Systems is a wholly owned subsidiary of EMCOR Group Inc. EMCOR is the worlds leading provider of mechanical and electrical construction and facilities services including planning consulting and operations and maintenance. Mesa Energy Systems is a HVAC mechanical services company that provides fully integrated solutions for preventative maintenance and repair upgrading existing mechanical electrical and controls systems to provide the most efficient economic solutions to meet customer expectations.
Job Title: Project Coordinator
Principal Duties and Responsibilities
- Develop and maintain all project folders in SharePoint once the project is booked.
- Coordinate Kick off meetings with Sales/Development & Operations teams.
- Organize and hold all pertinent project meetings as needed. Set up and track weekly project construction and/or client meetings. Ensure proper communication of meeting minutes to the entire team.
- Source and order all main BOM for projects in conjunction with Project Managers Superintendents and engineering.
- Issues and enters all POs and subcontracts required for solar projects.
- Onboard any new subcontractors and/or vendors for the solar division. Work closely with our AP department to ensure all necessary documents are kept up to date in the accounting software and any invoice issues are resolved in a timely manner.
- Liaison with the A/P department regarding invoices vendor holds PO cost discrepancies and subcontracts.
- Reviews and approves vendor and subcontractor invoices monthly.
- Liaison with the payroll department for all certified payroll issues.
- Processes all required permits and pulls in persons from cities as needed.
- Assist PM and superintendents with submitting and tracking all RFIs.
- Prepares and submits certificates of insurance.
- Prepares Submittal Manuals as required.
- Payment and performance Bonds if required by the customer.
- Request and file all project prelim info insurances and bonds.
- Work with the Project Management team to generate change orders deductive change orders as well as process & track subcontractor change orders.
- Assist PMs in updating monthly billing project SOVs & client invoices for their projects in accounting software.
- Prepare all project closeout documentation for projects including but not limited to: prefunctional testing reports Commissioning checklists/reports As Built Drawings Warranty Statements and O&M Manuals etc. Assists the Project Manager with billings for jobs in the process and any required Pay Applications by the customer.
- Assists the Project Manager with WIP Reports for the end of the month review.
- Supports all Project Managers with daily requirements.
Job Specifications (incl. Education requirements minimal experience computer skills required etc.
- Bachelors degree in a related field of work; Construction Management Engineering or equivalent work experience
- 3 years experience in the renewable energy industry; solar PV project development and/or construction preferred.
- Some experience reading and understanding technical specifications and construction documents.
- Highly motivated selfstarter friendly personality and team player who can lead by example.
- Computer proficiency including MS Project MS Office 365 Excel Outlook Word and accounting applications.
- Ability to coordinate and work well with others.
- Ability to work independently or as a member of a team.
- Ability to adapt to everchanging priorities.
- Strong organizational and communication skills both written and verbal
As a leading provider of mechanical and electrical construction facilities services and energy infrastructure we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled.
Compensation Range: $32 $46 per hour
Benefits: We are committed to providing employees a comprehensive benefits package which includes medical dental and vision coverage along with health savings and flexible spending accounts life insurance disability a 401(k) Savings Plan College Coach and employee assistance program.
Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine.
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Required Experience:
IC
Employment Type
Full-Time
