HR Onboarding Specialist - US Staffing
HR Onboarding Specialist - US Staffing
Posted on :
09-04-2025
Employer Active
1 Vacancy
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Job Description
Roles and Responsibilities
New Hire Onboarding:
- Oversaw new hire onboarding lifecycle to include: Issuing Offer letters/Agreements and new employee packages (I9 form W4 form payroll Sheet Payroll Calendar Holiday List Insurance forms and Checklist) to W2 and 1099 employees. Criminal Background / Employment/ Education verifications
- Reviewing contracts (MSAs NDAs NCAs RTRs Subcontractor Agreements etc. negotiating contracts with clients vendors.
- Performing Everify for all the employees. Streamlining the processes as and when changes occur.
- Maintaining the master sheet for placements offer letters work authorizations Everify.
Visa and Immigration:
- Coordinate with an Attorney to Generate New H1 Extension Amendment Procedures. Request documents from Consultant and Vendor/Clients as per Attorney Checklist.
- Monitor and respond quickly towards the requests received on H1B Visas and Green Card processing filing H1B Cap cases and take care of all other immigration needs involving H1B Amendments H1B Extensions H1B Transfers PERM Process Perm Audits I140 & Adjustment of Status
- Collect and verify new hires and current employees work authorization and keep track of their nonimmigrant expiration dates and initiate extensions as needed.
- Ensure all paperwork including applications for immigration and visa are completed accurately and in a timely manner.
- Work with insurance providers in getting Certificate of Insurances as per client/vendor requirements.
- Maintain proper organization files records and correspondence related to the organizations HR & Immigration.
- Ensure that all of the information provided by the client is accurate and correct preparing and checking all legal documents..
- Update immigration file as needed as well as prepared Public access files (PAF) based on the initiated and certified LCAs ensuring compliance documentation and of immigration policies and procedures for all the employees.
- Support the preparation of documents letters petitions etc. for signature
State Registrations and Compliance:
- Handle New State/Federal Registration process and related Statutory/Regulatory/Tax compliance issues.
- Work with insurance providers in getting Certificate of Insurances as per State/Federal requirements.
- Handle audits and ongoing compliance activities under various State/Federal enactments with the collaboration of internal as well as external stakeholders.
- Maintain and update compliance calendar trackers periodical reports and repositories.
Payroll and AP/AR:
- Coordinating with the Payroll and AP/ AR team and making sure the AR and AP is smooth and on time.
- Follow ups for the missing timesheets of the candidates.
- Updating the payroll statuses of the consultants on a daily basis.
Required Qualifications:
MUST BE comfortable to work in night shifts 7.30 PM to 4.30 AM IST.MUST HAVE excellent communication skills to include verbal written and interpersonal
- Ability to work with all levels within the organization
- Excellent team building skills and selfmotivated
- Ability to multitask and adjust to changing priorities
- Ability to identify problems and provide solutions
- Demonstrated ability to work effectively in ambiguous situations maintain a positive approach and be a strong advocate of companydriven initiatives
- High level of interpersonal skills to handle sensitive and confidential situations and documentation
- Ability to travel when business requires
- Proficiency in or knowledge of using a variety of computer software applications Microsoft Word Excel and PowerPoint
Nice to Have:
- 2 years of experience in US HR / Onboarding experience is highly preferred butNOT MANDATORY
- US HR / Onboarding experience and knowledge of contractual terms like 1099 W2 C2C H1B EAD I9 NDA W9 EAD PO and Master Service Agreements is highly preferred butNOT MANDATORY
Required Experience:
Junior IC
Employment Type
Full-Time
Key Skills
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