Executive- Purchase
Job Location:
Monthly Salary:
Posted on:
4 hours ago
Posted on:
Vacancies:
1 Vacancy
Vacancies:
Job Summary
Job Description: Purchase Executive
Department: Purchase / Procurement / Operations
Location: JMD Megapolis Sohna road Gurgaon
Experience: 2 4 years preferred
Employment Type: Full-time
Department: Purchase / Procurement / Operations
Location: JMD Megapolis Sohna road Gurgaon
Experience: 2 4 years preferred
Employment Type: Full-time
Role Overview
Swiss Military is looking for a responsible and detail-oriented Purchase Executive who
can manage day-to-day purchase operations backend data entry documentation
vendor coordination PO/PI/GRN/invoicing process and proper filing of purchase
records. The candidate should be organized accurate with data and capable of
supporting the complete purchase cycle from requirement to billing closure.
Key Responsibilities
Manage daily purchase and procurement operations as per company requirements.
Prepare maintain and track Purchase Orders Proforma Invoices GRN Tax
Invoices vendor bills and related documents.
Coordinate with vendors suppliers internal departments warehouse accounts and
operations teams for smooth purchase processing.
Maintain accurate backend data entry in Excel ERP Google Sheets or internal
systems.
Follow up with vendors for quotations order confirmations PI dispatch details delivery
timelines invoices and pending documents.
Compare quotations rates delivery timelines and terms before purchase confirmation.
Track pending purchase orders material delivery status invoice status payment follow-
ups and documentation closure.
Coordinate with warehouse team for material receipt quantity verification GRN
creation and mismatch resolution.
Handle purchase documentation invoice filing vendor records approval records and
payment-support documents.
Verify invoices against PO PI GRN quantity received agreed rates GST details and
other commercial terms.
Swiss Military is looking for a responsible and detail-oriented Purchase Executive who
can manage day-to-day purchase operations backend data entry documentation
vendor coordination PO/PI/GRN/invoicing process and proper filing of purchase
records. The candidate should be organized accurate with data and capable of
supporting the complete purchase cycle from requirement to billing closure.
Key Responsibilities
Manage daily purchase and procurement operations as per company requirements.
Prepare maintain and track Purchase Orders Proforma Invoices GRN Tax
Invoices vendor bills and related documents.
Coordinate with vendors suppliers internal departments warehouse accounts and
operations teams for smooth purchase processing.
Maintain accurate backend data entry in Excel ERP Google Sheets or internal
systems.
Follow up with vendors for quotations order confirmations PI dispatch details delivery
timelines invoices and pending documents.
Compare quotations rates delivery timelines and terms before purchase confirmation.
Track pending purchase orders material delivery status invoice status payment follow-
ups and documentation closure.
Coordinate with warehouse team for material receipt quantity verification GRN
creation and mismatch resolution.
Handle purchase documentation invoice filing vendor records approval records and
payment-support documents.
Verify invoices against PO PI GRN quantity received agreed rates GST details and
other commercial terms.
Maintain proper records of purchase bills debit notes credit notes challans E-way
bills transport documents and supporting paperwork.
Support vendor onboarding and maintain vendor master data with GST PAN bank
details address contact person and product/service details.
Prepare daily weekly and monthly purchase reports including pending PO open PI
received material invoice status vendor payment status and purchase summary.
Coordinate with accounts team for invoice submission payment processing
reconciliation and vendor ledger queries.
Ensure all purchase documents are properly filed physically and digitally for easy audit
and future reference.
bills transport documents and supporting paperwork.
Support vendor onboarding and maintain vendor master data with GST PAN bank
details address contact person and product/service details.
Prepare daily weekly and monthly purchase reports including pending PO open PI
received material invoice status vendor payment status and purchase summary.
Coordinate with accounts team for invoice submission payment processing
reconciliation and vendor ledger queries.
Ensure all purchase documents are properly filed physically and digitally for easy audit
and future reference.
Required Skills
Strong knowledge of MS Excel is mandatory.
Candidate should be comfortable with VLOOKUP/XLOOKUP Pivot Table IF SUMIF
COUNTIF filters sorting data validation and basic reporting.
Good experience in backend data entry and documentation.
Knowledge of PO PI GRN invoice processing vendor coordination and purchase
filing.
Basic understanding of GST invoices E-way bills purchase records and billing
documents.
Good communication skills for vendor and internal team coordination.
High attention to detail and accuracy in data entry.
Ability to handle multiple purchase requirements and follow up regularly.
Should be organized responsible and able to maintain proper documentation.
Preferred Background
Experience in purchase procurement backend operations vendor coordination
warehouse coordination or supply chain support.
Experience in consumer goods luggage bags electronics retail e-commerce trading
or manufacturing industry will be preferred.
Knowledge of ERP/SAP/Tally/Busy or any inventory/purchase management system will
be an added advantage.
Strong knowledge of MS Excel is mandatory.
Candidate should be comfortable with VLOOKUP/XLOOKUP Pivot Table IF SUMIF
COUNTIF filters sorting data validation and basic reporting.
Good experience in backend data entry and documentation.
Knowledge of PO PI GRN invoice processing vendor coordination and purchase
filing.
Basic understanding of GST invoices E-way bills purchase records and billing
documents.
Good communication skills for vendor and internal team coordination.
High attention to detail and accuracy in data entry.
Ability to handle multiple purchase requirements and follow up regularly.
Should be organized responsible and able to maintain proper documentation.
Preferred Background
Experience in purchase procurement backend operations vendor coordination
warehouse coordination or supply chain support.
Experience in consumer goods luggage bags electronics retail e-commerce trading
or manufacturing industry will be preferred.
Knowledge of ERP/SAP/Tally/Busy or any inventory/purchase management system will
be an added advantage.
Qualification
Graduate in any stream.
BBA or diploma/certification in purchase supply chain or operations will be
preferred.
Candidate Profile
The ideal candidate should be strong in documentation Excel backend data entry and
purchase coordination. They should be able to manage PO to invoice closure smoothly
maintain proper records coordinate with vendors and internal teams and ensure all
purchase-related data is accurate and updated.
BBA or diploma/certification in purchase supply chain or operations will be
preferred.
Candidate Profile
The ideal candidate should be strong in documentation Excel backend data entry and
purchase coordination. They should be able to manage PO to invoice closure smoothly
maintain proper records coordinate with vendors and internal teams and ensure all
purchase-related data is accurate and updated.
