Executive Assistant

GCB 6

Role purpose

Provide high-quality executive and administrative support to theHead of Business Risk & Resilience (BRR) Asia & Middle East(Managing Director band). The role enables effective delivery across BRRs first line of defence risk and control disciplines:Chief Control Office (CCO) Operational Resilience Protective Security Third-Party Risk Management and Business Continuity & Incident Management

Reporting line

Reports to:Head of BRR Asia & Middle East

Location Hong Kong

Principal responsibilities

• Provide end-to-endexecutive supportto the Head of BRR including complex diary management meeting coordination and prioritisation across time zones.
• Coordinate liaise and complete administrative tasks and returnswith a high level of accuracy ensuring completion within deadlines.
• Support the Head of BRR in helping senior and line management meet business objectives; enableoperational efficiency and effective service delivery.
• Organise and support keygovernance forums(agenda planning paper collation action tracking and minutes where required) aligned to risk and control priorities.
• Coordinate engagement with senior stakeholders across Business and Infrastructure teams; handle internal relationships with discretion and sound judgement.
• ProvideIT administration (access requests distribution lists equipment/logistics coordination) and maintain team records.
• Maintain awareness of relevantpolicies and procedures Group standards and guidelines and demonstrate strong control-minded behaviours.
• Support expense management andcontribute to maximising returns of expenses.
• Provide administrative support as required to the Head of BRRsdirect reportsto ensure joined-up delivery across the leadership team.

Requirements

• Previous administrative/secretarial experience ideally withinfinancial services.
• Strong interpersonal skills; excellent teamwork and communication skills.
• Excellent written and oral communication skills; confident engaging with senior stakeholders.
• Keen awareness ofrisk and operational controls; able to work with sensitive information appropriately.
• Clear ability todelicately handle internal relationships.
• Able to work under pressure manage competing priorities and meet deadlines.
• High integrity and professionalism.

Additional information

The chosen candidate will be required to undergoenhanced vetting subject to local laws as part of the recruitment process and on an ongoing basis if appointed.

If you share thelocationand whether the EA will also support anystanding committees/forums(e.g. COO risk & control governance) I can tailor the wording to match the posting format used in your market.

The employment is subject to Mandatory Reference Checking Scheme (MRCS) as per regulatory requirement. For details please refer to (Mandatory Reference Checking Scheme Phase 2 The Hong Kong Association of Banks).

Opening up a world of opportunity
is committed to building a culture where all employees are valued respected and opinions count. We take pride in providing a workplace that fosters continuous professional development flexible working and opportunities to grow within an inclusive and diverse environment. Personal data held by the Bank relating to employment applications will be used in accordance with our Privacy Statement which is available on our website.

Issued by The Hongkong and Shanghai Banking Corporation Limited.

Experience:

IC