Office Facilities Coordinator
صاحب العمل نشط
حالة تأهب وظيفة
سيتم تحديثك بأحدث تنبيهات الوظائف عبر البريد الإلكتروني
شارك هذه الوظيفة
حالة تأهب وظيفة
سيتم تحديثك بأحدث تنبيهات الوظائف عبر البريد الإلكتروني
لم يكشف
لم يتم الكشف عن الراتب
1 وظيفة شاغرة
الوصف الوظيفي
The Office and Facilities Coordinator is responsible for providing professional confidential efficient and effective administrative and facilities support to the PR Maroc office.
Key Responsibilities
Providing administrative & operational support to the Country Manager and other staff members
- Ensure timely tracking of supplier payments and maintain supplier relations.
- Communicate with the local & regional accounting department to meet payment deadlines.
- Consolidate and track employee health insurance files and Act as a contact point for employees regarding health insurance questions or claims.
- Ensure internal policies comply with labour laws and local regulations (workplace safety ergonomics etc..
- Ensuring that routine administrative duties are properly and timeously completed.
- Ensuring the maintenance of all office supplies equipment and furniture organizing regular testing of electrical equipment.
- Ensure the availability of necessary supplies for smooth office operations.
- Provide firstlevel IT support for common issues liaising with external IT services when necessary.
- Monitor contracts with service providers (cleaning maintenance security etc. and ensure office setup is clear.
- Organizing for conferences meetings lunch/dinner by booking venue/boardroom/restaurant
- Ensuring all relevant information (e.g. agendas presentation support material) are ready before conference/meeting
- Organizing all local and international travel and accommodation arrangements for all staff members and external parties visiting Morocco.
- Create and update contact list for Key contacts (Brand Companies Banks Authorities and Region Directors)
Personal Assistant to Country Manager
- Preparing presentations on behalf of the Country Manager (where relevant)
- Taking minutes for the Country Managers meetings where relevant.
- Ensure that the contact list for the Country Manager is maintained and up to date
Ad hoc Tasks
- Support and implementation of S&R objectives
- Support and implementation of H&S objectives
- Assist HR with onboarding of new employees and ensure tools are available before new join starts
- Assist HR in organising employee engagement sessions/events
Stakeholder Engagement & Compliance
- Enquiries from Managers and other employee replied courteously with no delay
- Enquiries from external person handled professionally and responses (Oral/written arranged;
- Maintain productive relationship with external stakeholders.
- Assist the various stakeholders in ensuring all compliance related topics is adhered to accordingly as per Country/Group protocols
Fleet management:
- Manage company vehicles including maintenance insurance and administrative tracking (incl. fuel cards)
- Coordinate repairs and monitor rental agreements.
Key Competencies and Experience
- Bachelors degree in Business Administration or related field
- Three 3 years working experience in a similar role
- Knowledge and experience in using Microsoft Office (Word Excel PowerPoint Outlook)
- Planning and organizing skills
- Time management skills
- Ability to maintain confidentiality
- Interpersonal skills
- Verbal and written communication skills
- Ability to pay attention to detail
- Ability to maintain confidentiality
- Ability to take initiative and be proactive
- Ability to be flexible and adaptable
Job Posting End Date:
Target Hire Date:
Target End Date:
Required Experience:
IC
نوع التوظيف
دوام كامل
