Office Facilities Coordinator
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Salary Not Disclosed
1 Vacancy
Job Description
The Office and Facilities Coordinator is responsible for providing professional confidential efficient and effective administrative and facilities support to the PR Maroc office.
Key Responsibilities
Providing administrative & operational support to the Country Manager and other staff members
- Ensure timely tracking of supplier payments and maintain supplier relations.
- Communicate with the local & regional accounting department to meet payment deadlines.
- Consolidate and track employee health insurance files and Act as a contact point for employees regarding health insurance questions or claims.
- Ensure internal policies comply with labour laws and local regulations (workplace safety ergonomics etc..
- Ensuring that routine administrative duties are properly and timeously completed.
- Ensuring the maintenance of all office supplies equipment and furniture organizing regular testing of electrical equipment.
- Ensure the availability of necessary supplies for smooth office operations.
- Provide firstlevel IT support for common issues liaising with external IT services when necessary.
- Monitor contracts with service providers (cleaning maintenance security etc. and ensure office setup is clear.
- Organizing for conferences meetings lunch/dinner by booking venue/boardroom/restaurant
- Ensuring all relevant information (e.g. agendas presentation support material) are ready before conference/meeting
- Organizing all local and international travel and accommodation arrangements for all staff members and external parties visiting Morocco.
- Create and update contact list for Key contacts (Brand Companies Banks Authorities and Region Directors)
Personal Assistant to Country Manager
- Preparing presentations on behalf of the Country Manager (where relevant)
- Taking minutes for the Country Managers meetings where relevant.
- Ensure that the contact list for the Country Manager is maintained and up to date
Ad hoc Tasks
- Support and implementation of S&R objectives
- Support and implementation of H&S objectives
- Assist HR with onboarding of new employees and ensure tools are available before new join starts
- Assist HR in organising employee engagement sessions/events
Stakeholder Engagement & Compliance
- Enquiries from Managers and other employee replied courteously with no delay
- Enquiries from external person handled professionally and responses (Oral/written arranged;
- Maintain productive relationship with external stakeholders.
- Assist the various stakeholders in ensuring all compliance related topics is adhered to accordingly as per Country/Group protocols
Fleet management:
- Manage company vehicles including maintenance insurance and administrative tracking (incl. fuel cards)
- Coordinate repairs and monitor rental agreements.
Key Competencies and Experience
- Bachelors degree in Business Administration or related field
- Three 3 years working experience in a similar role
- Knowledge and experience in using Microsoft Office (Word Excel PowerPoint Outlook)
- Planning and organizing skills
- Time management skills
- Ability to maintain confidentiality
- Interpersonal skills
- Verbal and written communication skills
- Ability to pay attention to detail
- Ability to maintain confidentiality
- Ability to take initiative and be proactive
- Ability to be flexible and adaptable
Job Posting End Date:
Target Hire Date:
Target End Date:
Required Experience:
IC
Employment Type
Full-Time
