Document Specialist I

Holman is a family-owned global automotive services organization anchored by our deeply rooted core values and principles that have enabled us to continue Driving Whats Right throughout the last century. Our teams deliver the Holman Experience by treating our customers and each other as we would like to be treated and creating positive rewarding relationships all around.

The automotive markets Holman serves include fleet management and leasing; vehicle fabrication and upfitting; component manufacturing and productivity solutions; powertrain distribution and logistics services; commercial and personal insurance and risk management; and retail automotive sales as one of the largest privately owned dealership groups in the United States.

What will you be doing

• Works directly with State Division of Motor Vehicles and Licensing Agencies in the processing of clients vehicle licensing requirements.

• Completes state licensing documents efficiently and accurately for cars trucks and specialized equipment.

• Works with internal and external clients to ensure proper licensing of customer vehicles as well as make recommendations on best practices.

• Responds to license related inquires via multiple platforms.

• Processes licensing work through our internal online systems through working directly with State Division of Motor Vehicle and through working with a third party licensing vendor.

• Researches and communicates changes in state laws and requirements.

• Subject Matter Expert in various States on licensing procedures.

• Conducts research compiles data and prepares documents for cross-departmental processes.

• Assist with training new and existing employees and assists co-workers with questions.

• Maintains and ensures data integrity of vehicle information.

• Works closely with Licensing Analyst on client specific parameters.

• Responsible for troubleshooting licensing delays and working through alternative solutions.

• Works with clients to ensure all of the required state documentation and inspections are included with licensing paperwork.

• Proactive follow up on licensing to ensure deadlines are being met.

• Ensure we are providing Raving Fans Customer Service to both internal and external clients.

• Prompt and thorough response to inquiries.

• Performs all other duties as assigned.

What are we looking for

• Associates degree or equivalent work experience required

• Additional education certifications or experience are a plus

• Proficient in various desktop tools including MS Office Programs (i.e. Outlook Excel Word PowerPoint Project Visio SharePoint etc.)

• Familiarity with office technology and equipment including computers fax machines scanners printers phone systems etc.

• 1 year experience in administrative services or related fields

• Knowledge of DMV regulations helpful; but not necessary

#LI-CD1

At Holman we exist to provide rewarding careers and better lives for employees and their families. We hire train empower and reward exceptional people. Our journey is guided by our desire to get it right every time and the acknowledgement that we have an opportunity to be better. To be better we have to do better and to do better we must know better. Thats why we are listening open to learning new things about ourselves and each other. We will never stop striving for improved diversity equity and inclusion because we are successful together when we feel trusted and supported. Its The Holman Way.

At Holman your total compensation goes beyond your paycheck. To position you for success and provide a rewarding career and better life for you and your family Holman is proud to offer you the benefits you deserve; including protection against illness disability loss of work or preparation for retirement. Below is a brief overview of the programs available to full-time employees (programs may vary by country or worker type):

• Health Insurance
• Vision Insurance
• Dental Insurance
• Life and Disability Insurance
• Flexible Spending and Health Savings Accounts
• Employee Assistance Program
• 401(k) plan with Company Match
• Paid Time Off (PTO)
• Paid Holidays Bereavement and Jury Duty
• Paid Pregnancy/Parental leave
• Paid Military Leave
• Tuition Reimbursement

Benefits:

Regular Full-Time

We offer excellent benefits including health vision dental life and disability insurance and 401(k) with company match. Our time off benefits include Paid Time Off (PTO) paid holidays bereavement and jury addition we offer paid pregnancy and parental leave and supplemental paid military leave to eligible employees.

Temporary or Part-Time

In geographic areas with statutory paid sick leave part-time and temporary employees will receive a paid sick leave benefit that meets the mandated requirements.

Pay:

Artificial Intelligence Statement

We recognize that applicants for positions at any organization may view AI tools for tasks such as drafting a resume or cover letter provided the information is accurate and truthful. However applicants should not use AI tools to:

• Answer interview questions on their behalf or use AI tools in any way during the interview or other qualification process(es).

• Misrepresent or embellish qualifications skills or experience

• Create false or misleading representations of identity (e.g. deepfakes or altered images/videos)

Your application whether an AI tool is used or not should reflect your authentic abilities and experiences. Any use of AI that compromises honesty or integrity may result in disqualification from the process.

Equal Opportunity Employment and Accommodations:

Holman provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race color religion age sex national origin disability status genetics protected veteran status sexual orientation gender identity or expression or any other characteristic protected by federal state or local laws.

If you are a person with a disability needing assistance with the application process please contact

This policy applies to all terms and conditions of employment including recruiting hiring placement promotion termination layoff recall transfer leaves of absence compensation and training.