Execution & Excellence Project Coordinator

Novartis

Job Location:

Sintra - Portugal

Monthly Salary: Not Disclosed

Posted on: 15 days ago

Vacancies: 1 Vacancy

Job Summary

Job Description Summary

The EE Project Coordinator is responsible for the end-to-end coordination and execution of processes involving external stakeholders ensuring alignment with Execution Excellence standards governance policies SOPs and transparency requirements. The role acts as a central orchestrator and gatekeeper ensuring compliant documented and audit-ready execution.

Job Description

Major Accountabilities

Coordinate end-to-end execution of processes involving external stakeholders ensuring structured planning tracking and timely delivery.

Act as governance gatekeeper ensuring full compliance with policies SOPs controls and approval workflows.

Validate documentation and approvals prior to execution ensuring completeness accuracy and audit readiness.

Ensure accurate complete and timely submission of transparency-related data in line with local and global requirements

Coordinate external vendors ensuring compliance deliverable quality and full activity traceability.

Monitor execution identify risks or deviations and drive corrective actions in a timely manner.

Drive process standardization and continuous improvement increasing efficiency and reducing errors.

Guide stakeholders on correct process execution governance requirements and workflows.

Ensure adherence to Ethics Risk & Compliance standards supporting internal controls and audit processes.

Manage systems supporting EE processes ensuring data accuracy completeness and consistency across platforms.

Perform data reconciliation across systems resolving discrepancies and ensuring transparency traceability and data integrity.

Key Performance Indicators (Suggested priority KPIs *italicized)

Coordinates meetings and administrative support activities with precision ensuring compliance with all requirements.

Maintains documentation and records to ensure information is complete reliable and audit-ready.

Follows internal policies and approval workflows to support Ethics Risk & Compliance standards.

Ensures transparency reporting in all data processing activities making information accessible and traceable for stakeholders.

Processes purchase orders invoices payments and data reconciliation accurately and on time across all platforms.

Delivers proactive communication and resolves issues to achieve stakeholder satisfaction and guide process execution.

Drives continuous improvement in administrative and operational processes for greater efficiency and fewer errors.

Ideal Background

Education:

Bachelors degree is advantageous but not essential.

Languages:

Local language.

Fluent English.

Experience/Professional Requirement:

Relevant Experience

23 years experience in a coordination administration sales support marketing support or general secretarial role.

Ability to work autonomously and manage competing priorities.

Strong customer service communication and stakeholder management skills.

Strong planning organization accountability and time management capabilities.

Experience working across systems processes and multiple stakeholder groups.

Ability to apply compliance requirements policies and operational procedures in day-to-day work.

Problem Solving & Continuous Improvement

Proactive mindset with a focus on continuous improvement and efficient execution.

Skills Desired

Administrative Assistance Adobe InDesign Advertising Campaigns Business Networking Communication Skills Curiosity Customer Retention Digital Marketing Marketing Collateral Marketing Communications Marketing Plans Mobile Marketing Press Releases Social Media Sop (Standard Operating Procedure) Trade Shows

Required Experience:

Job Description SummaryThe EE Project Coordinator is responsible for the end-to-end coordination and execution of processes involving external stakeholders ensuring alignment with Execution Excellence standards governance policies SOPs and transparency requirements. The role acts as a central orches...