Accounting Assistant

POSITION SUMMARY

The purpose of the job is to ensure that the company financial records documents and other highly confidential matters relating to finance and accounting are compliant to the Philippine Accounting Standards established procedures company policies departmental guidelines and regulatory requirements as may be deemed applicable.

SCOPE AND RESPONSIBILITIES

MEETS & EXCEEDS CUSTOMERS & TEAM MEMBERS EXPECTATIONS

1. Timely completion of deliverables (daily weekly and monthly).
2. Demonstrate teamwork by cooperating and assisting coworkers as needed.
3. Demonstrate business partnership to internal customers.

BUSINESS PROCESS

1. Ensure the completion of the month end closing procedures.
2. Prepare timely and accurate financial reports and supporting schedules including bank reconciliations balance sheet accounts reconciliations and other reports which are part of the financial package presented to the management.
3. Prepare standard journal entries and accruals to align actual financial statements with budget as well as ensure the completeness that all expenses are properly allocated recorded and authorized.
4. Prepare preliminary financial statements for other required revenue expenses and accruals disclosures as may be required to ensure completeness and accuracy of the financial statements to be issued prior approval of the Financial Controller.
5. Check and verify the budgetary requirements for weekly monthly and special disbursements and see to it that cash in the bank is sufficient to cover the forecasted payment.
6. Verify and review cheque vouchers ensuring the correct payee and amount paid is correct and based on recorded data prior to the signature of the Financial Controller.
7. Validate the issuance of the Official Receipts if adhering to taxation standards of all payments received by the company. Validate actual cash receipts from the bank statements as against actual amounts booked.
8. Prepare Journal entries of all Requests for Payment prior to the approval of Financial Controller.
9. Prepare the aging of accounts so that receivables are within the allowed collection days.
10. Coordinate from time to time with the properties and/or business units to ensure smooth processing and exchange of documents as may be required.
11. Prepare and submit all government and nongovernment agencies requirements such as taxes (income tax withholding tax fringe benefit tax) mayors permit certification and other documents relative to companys business and ensures on time completion.
12. Check and verify all manual check requests for payment.
13. Ensure and monitor that all financial records are uptodate accurate and retained for management budgeting and taxation purposes.
14. Assist initiate and participate in the preparation of annual planning and budgeting. Check and advise the Financial Controller on key assumptions for the budget.
15. Prepare schedules account reconciliation statements and documents required by auditors to ensure timely completion of audits.
16. Facilitate and coordinate with the audit team to ensure the smooth conduct of external and internal audits.
17. Prepare weekly fund transfer (sweeping) schedule of all the properties managed by the company and evaluate requested cash requirements for their disbursements based on established policies.
18. Evaluate the cash surplus and forecast cash requirements on a regular basis of the properties to determine funds to be placed in shortterm investments and relay the same to the Finance Controller.
19. Complete all other duties that are assigned by the Financial Controller.
20. Perform other duties as directed by the Management from time to time.

• Strong analytical Skills

• Highly driven and selfmotivated

• Process driven and with attention to details.

• Team and customerservice oriented

EDUCATIONAL ATTAINMENT

• BS ACCOUNTANCY or ACCOUNTING MAJOR

WORK EXPERIENCE

• At least 2 years experience in accounting

• Experience with a BPO/shared service organization is preferred.

• Knowledge in using an ERP system (SAP Oracle) or any accounting system for medium to largesized company (Net Suite Navision Business Central IFCA)

• Experience in external audit or local statutory reporting requirements (BIR SEC local govt)

Remote Work :

No