Human Resource Assistant EMEA

Company Overview:

We dont trade in hype. At billups were reimagining how brands show up in the real world literally. Powered by patented technology proprietary AI and a global team of 400 were reinventing Out-of-Home (OOH) media to help brands connect with people in physical spaces with more precision intelligence and impact than ever before. We move fast think boldly and collaborate deeply. Fiercely independent with a presence in 20 countries we back smart ideas with data technology and trust. Growth is on the table professionally and personally. We invest in talent and celebrate our people plain and simple. Curious Lets talk.

billups believes that each member makes a significant contribution to our success. That contribution should not be limited by the assigned responsibilities outlined in a job description. Therefore this job description is designed to outline primary duties qualifications and job scope but not limit the employee nor the organization to just the work identified. It is our expectation that each team member will offer his/her services wherever and whenever necessary to ensure the success of our endeavors and to pursue individual career growth.

What youll do

As part of our People Operations function the HR Assistant fulfills a crucial part in providing administrative and operational support within the EMEA HR team ensuring smooth and efficient HR operations and this role you will focus on helping to enhance the employee experience by ensuring smooth onboarding of all EMEA employees maintain EMEA employee records and act as the first point of contact for administrative questions and inquiries and contribute to building a positive working environment.

In this role you will directly report to the EMEA HR Director based in the Netherlands and work closely with the Payroll & Benefits Manager based in Spain as well as the larger People Operations team who are based in the US. The People Ops team is a supportive collaborative and professional team where your ideas will be greatly valued. You are encouraged and empowered to take initiative and drive impactful change in the EMEA region!

What youll bring

Administrative support

• Monitor probationary periods contract renewals and visa in Deel and assist accordingly in drafting employment agreements addendums employment declarations and documentation for employees in the EMEA region.

• Maintain HR databases and ensure employee records comply with local laws and are kept up to date for the EMEA region.

• Assist with employee work authorization visa and support relocation processes where needed across the EMEA region.

• Update and maintain regional Employee Handbooks as directed or required.

• Assist Payroll & Benefits Manager with benefits enrollment across all EMEA new hires including onboarding and off boarding Serbian employees in Generali health insurance and routine queries.

• Responsible for tracking and maintaining vacation balances in Deel including informing employees of expiring days uploading correct balances adjusting where necessary etc.

Employee Onboarding and Off Boarding

• Assist in designing and implementing onboarding programs that will thrive with our remote-first culture.

• Work closely with the Talent Acquisition team to ensure seamless transfer for candidates from TA phase to new hire Onboarding phase.

• Organize induction schedules prepare welcome packs and systems set up.

• Responsible for setting up new hires in Deel including generating email access creating structured folders in G-drive G-suite access Brex and other necessary access and applications.

• Work closely with the IT department to ensure timely delivery of country-specific IT equipment and action as the first point of contract for IT related issues and questions during the onboarding phase.

• Assist with all general onboarding of employees across EMEA and help them properly navigate and integrate into the company.

• In collaboration with Payroll & Benefits Manager (and future HR Generalist) manage off boarding processes and conduct exit interviews including equipment collection and systems access termination.

Employee Engagement

• Assist in developing and implementing initiatives to improve employee engagement and satisfaction.

• Together with the EMEA HR Director and HR Generalist assist in conducting employee surveys & analyzing results.

• Assist in coordinating HR initiatives like performance reviews training and internal communication.

• Foster a positive and inclusive workplace culture that aligns with the organizations values and goals.

• Initiate fun and creative ways of connecting the team in a remote-first work environment including organizing team-building activities.

• Support HR communications and employee engagement activities (wellness programs recognition events).

• Assists in preparing HR reports and presentations for management.

Who you are

• 2 years of experience in human resources preferably in a fast-paced international environment.

• Exposure to multiple HR functions such as recruitment employee relations compliance payroll and benefits administration.

• Hands-on experience with HRIS systems for managing employee records and generating reports.

• Experience using various applications including database spreadsheet report writing project management graphics word processing presentation creation/editing email communication and CRM software.

• Willingness to learn all the ins and out employment laws and regulations in the EMEA region.

Total Rewards

billups offers a competitive total rewards package designed to support employee well-being financial security and professional growth. Programs vary by country location employment status and hours worked and may include:

• Health and well-being benefits where applicable.

• Annual performance-based bonus opportunities.

• Paid time off and holidays aligned with local market practices.

• Learning and development opportunities.

• Parental and family leave in accordance with local regulations.

• Opportunities for team connection and community engagement.

Required Experience:

Junior IC