Invoice Coordinator |
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Job Location:
Philippines - Philippines
Monthly Salary:
Not Disclosed
Posted on:
6 hours ago
Vacancies:
1 Vacancy
Job Summary
JOB DESCRIPTION
Title: Invoice Coordinator
Exempt/Nonexempt: Non-Exempt FullTime
Department: Retail Property Management
Salary Range: $1200 - Commensurate w/experience
Reports to: Retail Coordination Manager
We have been in the commercial real estate business for 87 years. Its property management portfolio
currently consists of office and retail properties covering approximately 15 million square feet. A core conviction of
the Companys Principals is the belief that each employee is responsible for making an important contribution to the
success of the Company as well as the performance of the properties in the Companys portfolio. This expectation is
not limited by the specific parameters of the job description. It is our expectation that each employee will offer his/her
help wherever and whenever reasonably necessary to ensure the success of the Companys endeavors. This summary
is not intended to be all-inclusive; it is simply meant to be used as a guide and may be revised from time to time at the
sole discretion of the Company.
General Position Summary:
The Invoice Coordinator provides general administrative support in the role of accounts payable invoice processing
for the Retail Management Department. It is essential that this individual expresses a professional and courteous
attitude and is team oriented. This individual must be detail oriented organized self-motivated and dependable. This
individual must be willing to contact tenants and vendors by phone when necessary.
Essential Functions/Major Responsibilities:
Saves and submits non-utility invoices for processing into Avid and Yardi.
Codes and approves all invoices in Avid and Yardi for assigned properties.
Maintains a tracker to ensure invoices are submitted and approved in a timely manner.
Requests necessary documentation from vendors to set them up for payment.
Obtains Certificates of Insurance from a new vendor.
Performs a variety of administrative tasks for assigned staff including but not limited to entering monthly sales
into Avid or Yardi assisting with special projects related to acquisition of new properties and transferring sold
properties assisting with utility transfers and managing certificates of insurance by contacting tenants and vendors
to obtain updated certificates as needed
Interpersonal Contacts:
It is essential that the Invoice Coordinator reflects and adheres to the highest standards of ethical behavior. He or she
is expected to express a professional courteous attitude as well as be team oriented. Contacts are normally made
with others both inside and outside the organization. External contacts occur with investors regulatory agencies
vendors and community partners. Internal contacts occur with all levels and areas of the organization including other
department heads asset managers and staff. Contacts are usually made on own initiative and often concern
confidential or sensitive matters requiring the use of discretion negotiation or persuasion.
Education/Experience
Experience & proficiency with Windows MS Office programs including Excel Word and Foxit or Adobe PDF
Editor and property management software including Avid MRI and Yardi
Minimum of 2 years administration experience in commercial real estate with an emphasis on accounts payable.
Requires basic knowledge of financial terms and principles. Ability to calculate simple figures and percentages.
Ability to understand and carry out general instructions in standard situations. Ability to solve problems in
standard situations. Requires basic analytical skills.
Ability to comprehend and interpret instructions short correspondence and memos and ask clarifying questions
to ensure understanding. Ability to write routine correspondence. Ability to respond to common inquiries from
co-workers and/or their supervisor.
Desire to work within a diverse collaborative and driven professional environment.
Ability to work under pressure manage workload and meet deadlines consistently; exceptional attention to
detail and highly organized.
Title: Invoice Coordinator
Exempt/Nonexempt: Non-Exempt FullTime
Department: Retail Property Management
Salary Range: $1200 - Commensurate w/experience
Reports to: Retail Coordination Manager
We have been in the commercial real estate business for 87 years. Its property management portfolio
currently consists of office and retail properties covering approximately 15 million square feet. A core conviction of
the Companys Principals is the belief that each employee is responsible for making an important contribution to the
success of the Company as well as the performance of the properties in the Companys portfolio. This expectation is
not limited by the specific parameters of the job description. It is our expectation that each employee will offer his/her
help wherever and whenever reasonably necessary to ensure the success of the Companys endeavors. This summary
is not intended to be all-inclusive; it is simply meant to be used as a guide and may be revised from time to time at the
sole discretion of the Company.
General Position Summary:
The Invoice Coordinator provides general administrative support in the role of accounts payable invoice processing
for the Retail Management Department. It is essential that this individual expresses a professional and courteous
attitude and is team oriented. This individual must be detail oriented organized self-motivated and dependable. This
individual must be willing to contact tenants and vendors by phone when necessary.
Essential Functions/Major Responsibilities:
Saves and submits non-utility invoices for processing into Avid and Yardi.
Codes and approves all invoices in Avid and Yardi for assigned properties.
Maintains a tracker to ensure invoices are submitted and approved in a timely manner.
Requests necessary documentation from vendors to set them up for payment.
Obtains Certificates of Insurance from a new vendor.
Performs a variety of administrative tasks for assigned staff including but not limited to entering monthly sales
into Avid or Yardi assisting with special projects related to acquisition of new properties and transferring sold
properties assisting with utility transfers and managing certificates of insurance by contacting tenants and vendors
to obtain updated certificates as needed
Interpersonal Contacts:
It is essential that the Invoice Coordinator reflects and adheres to the highest standards of ethical behavior. He or she
is expected to express a professional courteous attitude as well as be team oriented. Contacts are normally made
with others both inside and outside the organization. External contacts occur with investors regulatory agencies
vendors and community partners. Internal contacts occur with all levels and areas of the organization including other
department heads asset managers and staff. Contacts are usually made on own initiative and often concern
confidential or sensitive matters requiring the use of discretion negotiation or persuasion.
Education/Experience
Experience & proficiency with Windows MS Office programs including Excel Word and Foxit or Adobe PDF
Editor and property management software including Avid MRI and Yardi
Minimum of 2 years administration experience in commercial real estate with an emphasis on accounts payable.
Requires basic knowledge of financial terms and principles. Ability to calculate simple figures and percentages.
Ability to understand and carry out general instructions in standard situations. Ability to solve problems in
standard situations. Requires basic analytical skills.
Ability to comprehend and interpret instructions short correspondence and memos and ask clarifying questions
to ensure understanding. Ability to write routine correspondence. Ability to respond to common inquiries from
co-workers and/or their supervisor.
Desire to work within a diverse collaborative and driven professional environment.
Ability to work under pressure manage workload and meet deadlines consistently; exceptional attention to
detail and highly organized.
