Job Title: Building Administrative Secretary (Summer School)

Reports To: Building Administrator

Exempt/Nonexempt: NonExempt

Last Updated: February 2026

Reynoldsburg City Schools is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. At Reynoldsburg our educators embody the principles outlined in Our Portrait of an Educator inspiring students to innovate collaborate and excel. For more information visit Job Function:

The Reynoldsburg City Schools Building Administrative Secretary is responsible for serving as the primary administrative and operational lead for the summer school office. This position is responsible for coordinating front office operations overseeing student records attendance and compliance processes supporting staff and building administration and ensuring accurate timely and confidential handling of school operations during the summer session.

Minimum Qualifications:

• High school diploma or G.E.D. required.

• Minimum of two (2) years of secretarial clerical or office experience preferably in a school or public-sector setting.

• Demonstrated proficiency with office technology and data entry.

• Ability to successfully pass required criminal background checks.

Preferred Qualifications:

• Some college coursework associates degree or specialized training in office administration.

• Experience with student information systems (PowerSchool) visitor management systems (Raptor) and Frontline Absence Management.

• Experience supporting financial processes budgets or activity accounts.

• Strong typing skills (60 WPM preferred).

Essential Duties and Responsibilities:

Primary functions may include the following duties responsibilities skills abilities and other characteristics. This list of tasks is ILLUSTRATIVE ONLY and is not intended to be a comprehensive listing of tasks performed by all positions within this classification.

Front Office & Reception Management

• Manages daily front office operations including answering phones responding to emails greeting visitors and directing inquiries.

• Provides exemplary customer service to students parents staff and community members.

• Maintains visitor sign-in/out procedures and student entry/exit logs using the Raptor system.

Student Attendance & Truancy Compliance

• Enters monitors and audits daily student attendance tardies and early dismissals in PowerSchool.

• Works collaboratively with school administrators and social workers to support truancy interventions and Ohio HB 410 compliance.

• Prepares attendance and truancy reports and correspondence as required.

Student Enrollment Scheduling & Records Management

• Registers new students for summer sessions processes transfers and withdrawals and ensures proper documentation is obtained.

• Maintains student cumulative files including medical documentation and testing materials in compliance with FERPA.

• Fulfills records requests and updates teacher course and calendar information in PowerSchool.

Health Clinic & Student Support

• Provides clinic coverage including administering basic first aid and dispensing medications in accordance with district policy.

• Maintains confidential health logs in compliance with HIPAA and FERPA requirements.

Financial & Business Operations Support

• Collects records and deposits funds related to summer fees activity accounts and fundraisers.

• Processes requisitions purchase orders invoices and budget tracking for building operations.

• Maintains petty cash accounts and prepares financial reports.

Staff Support & Human Resources Assistance

• Manages staff absences using Frontline coordinates substitute coverage and prepares substitute materials.

• Processes staff paperwork including Extra Duty Forms Green Sheets Supplementals and payroll documentation.

Office Operations Technology & Records Compliance

• Operates office equipment and performs record retention and shredding in accordance with audit readiness.

• Submits IT facilities and maintenance requests using district systems.

• Assists with EMIS data input and verification for the summer term.

Communication Culture & Collaboration

• Prepares and distributes communications to staff and families including letters reports and newsletters.

• Maintains building webpages and social media content as assigned.

Knowledge Skills and Abilities

Knowledge of:

• English grammar spelling and punctuation.

• School attendance enrollment and recordkeeping requirements.

• Student confidentiality laws (FERPA HIPAA).

• Basic accounting and financial recordkeeping practices.

Skilled in:

• PowerSchool Raptor Frontline Microsoft Word Excel and Google Workspace.

• Accurate typing data entry and report generation.

• Professional customer service and office management.

• Managing multiple priorities in a fast-paced environment.

Ability to:

• Exercise sound judgment and discretion with confidential information.

• Communicate effectively with diverse stakeholders.

• Remain calm flexible and professional under pressure.

• Maintain organized audit-ready records.

PHYSICAL DEMANDS & WORKING CONDITIONS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions in keeping with law.

Physical Demands While performing the duties of this job the employee is regularly required to communicate with others. The employee is required to sit or stand and move around for extended periods of time. While performing the duties of this job the employee must be able to push pull lift and carry over 25 pounds on occasion.

Working Conditions The employee in this position may experience occasional exposure to blood bodily fluids and tissue. The employee may also be required to interact with unruly children.

Driving Requirement This position may require driving to various school sites or events.

This job description is subject to change and in no manner states or implies that these are the only duties and responsibilities to be performed by the employee. The employee will be required to follow the instructions and perform the duties required by the employees supervisor and or appointing authority.